Creating Reference Number From 3 Fields
Oct 19, 2005
Hi there,
I'm making a document control database where the a unique reference number is automatically generated from 2 tables and updates a 3rd table.
xxxx or yyyy/lookup in 2 table/autonumber
I have been trying to do this is a form but because the control sauce is a calculation 'Text1&Text2&Text3' I am unable to update the 3rd table with the combined reference number.
I have limited knowledge particularly of VBA coding
Any help much appreciated
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Feb 15, 2013
I have a rental database and I print several contacts for leases etc. what I want to do is have a unique reference number or something inserted to the report every time that it's printed. What I am trying to achieve is to keep track of which tenant corresponds to the report (Lease) printed by using reference number.
There is a seperate form which holds the tenants details and I would like to have a field on that form which would show the same reference number as the report so I can track which report was printed for who.
Whats the best/easiest way to accomplish this?
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Dec 8, 2005
The title probably doesn't give an idea of what I need, so here goes.
We currently have reference #'s for our bills that include the date requested in mmddyy format, the first 3 letters of the customer, the initials of the order taker and finally a sequential number to show the sumber of bills that day.
example: 120705SEAGMM02 2nd order taken by GMM for Seagate on 12/7
120705SEARLH01 1st order taken by RLH for Seagate on 12/7
I want to generate this number automatically based on the date entered and the initials given of the user. We only deal with one customer at our desk so that will always be "SEA".
I have a query that generates the first portion (date, customer, and initials):
SELECT Format([REQDATE],"mm") AS [Month], Format([REQDATE],"dd") AS [Day], Format([REQDATE],"yy") AS [Year], Format([REQDATE],"mmddyy") AS [Both], [Both] & "SEA" & [PickUpReqData]![INITIALS] AS REFNO
FROM PickUpReqData;
But I can't seem to get my head around the part of generating the number. I know I had done this in a database I created 2 jobs ago but all my files were flooded out in Katrina. (I have since relocated to Atlanta, although I'm not looking for sympathy. But I will take what I can get!)
Anything to point me in the right direction will be appreciated. I am looking to have this on a form and feed the REFNO field in the PickUpReqData table.
Thanks.
Gary
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Jun 28, 2015
I create a query in access 2010 to merge into a word template.
It all works fine but I can't seem to get the contents (a graphics image - signature) into the query file.
Not sure what to reference for the attachment field when I'm creating the query.
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Aug 29, 2006
Hi guys/gals
My primary key, RefNumber, is a sequentual Autonumber field. I want to creat my own Custommade autonumber field, but the catch is:
My autonumber field should have any of the following (selectable by the user from a combo box from a Form) attached in front of the number: DPR,DPZ,DFE,DGL,DMI,DGJ or DPE.
ie: the autonumber is at 14. The user selects DFE, but this is only the seconde choice made of DFE.
So the end product should be: RefNumber = 14
.........................................DistrictR efNumber = DFE2 or DFE002
Help please?
Thanks in advance
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Apr 26, 2007
Hi, very new to Access and wanted to check something was possible before i proceed with it,
basically i want to assign a reference number to my records automatically based on data that has been entered by the user, looking something like this
AE/13MAY07/01
AE is a standard thing and will never change.
13MAY07 is 13th May 2007, which is a date which has been entered by the user for when a specific piece of work is to start. There will be a Yes/No box next to where they enter the date saying whether or not they want a new reference number assigned. If they select Yes, the reference number will be populated with the date specified.
01 will be a number which goes up in increments of 1 based on the MAY07 detail. The number will start at 01 for every month/year, eg
MAY07/01
MAY07/02
JUN07/01
JUN07/02
MAY08/01
MAY08/02
Hope someone can understand what im trying to do and can help.
Thanks in advance :)
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Dec 7, 2007
Hi there
Just a quick problem i need a solution to.
I just created a database, but i want it to automatically created reference number for example. LAPSS001 n continue creating
any tips pls?
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Oct 4, 2006
Hi Guys
Dont quite know if this is the right place to post this but here goes any way
Im creating a database where customers can submit a question, it centres around a form where a user enters various information such as initials, telephone number, and various selections from from down boxes.
I have placed a button at the bottom that saves the record, what i want is when that button is pressed for a box to pop up giving the user a unique reference number which is made up of the information they have entered, such as
FIRSTINITIAL-LASTINITIAL-DATE-INCREMENTALNUMBER
I want this number then to be stored along with the record so it can be searched for by this number.
I have done searches for similar questions but cant find one that matches what i want to do
Thanks in advance
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Jul 20, 2005
I am new to this and i may be going about this the wrong way but what i am doing seems to do the job until now.
I am making a form that has a combo box, a few text boxes and a subform subreport on it.
The idea is that the first thing a user does is to select a name form the combo box. this name is then stored as a sring and used to set the forms record source and then the subform's (called window) source object. the string is slightly modified during the process to do this. That part works fine.
The problem arose when i included text boxes to show infomation from the selected Query thatisant show in the window (subform).
After the user selects a name and the name is used to set up the record source and the source object for the text boxes.it then displays in the text boxes the records extra data. however it only displays the first row extra data.And when other rows in the query table are selected the data in the text box stays set as the first row.
I know that this is because i haven't programed in an event that makes the text box data update when the user selects a new row.
i also realise that i would need to have some way of know what row of the quiery table the user is looking at to be able to update the text boxes.
my questions are
Is there a way to tell what row of a query table in the subform is selected ?
Is there an event similar to on selection of row or something like that that i could use to reload the text boxes?
and finaly
am i going about this the right way?
Any input on this would be greatly appreciated :)
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Dec 16, 2013
how to create a Report with Customize Reference No. Reference Number should be continuously adding 1 count every time a user will print report.
example:
On dec 16, morning..... reference no: THS-01 (1st print)
dec 16, afternoon...reference no: THS-02 (2nd print)
dec 17 morning.....reference no: THS-03 (3rd print)
dec 18 morning.....reference no: THS-04 (4th print) etc....
THS-XX is my reference number and it will continuously counting. Is this possible in MS Access 2007 Report? If Yes? How can i do it?
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Jul 29, 2013
I am trying to automate the generation of a reference number incrementally by 1.
In my main table (tblBooking) I have my primary key field autBookingID which is an autonumber.
In another table (tblBookingStops) I have the primary key as autBookingStopsID as the autonumber and then numBookingID linked to the above table (tblBooking). I have another field called txtGPSID so this is the number I would like to automate.
So for example:
tblBooking:
autBookingID: 1234
tblBookingStops:
[Code]....
I want to put the code that would populate the txtGPSID on a form in datasheet view and would like to put the code on the load event.
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Aug 28, 2013
I have a query which gets information from 2x tables where the I'd on one table is the reference number on the second table.I would like to know how I can remove the duplicates on my reference number field?
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Jun 10, 2015
Need to generate a unique reference number each record wise while data entering by a form. How to do this by using a command button ? After entering all fields related to the record, when click on the command button, unique reference number for that record need to be generated and save with all other data of the records. in a later event, need to recall the record by using this reference number and also need to make relation ship with some other table by using the reference number.
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Apr 7, 2015
I want to populate a table with field:date and field ref nr.(7 fixed ProductID's)
But only weekday and to 3 years from now. (every weekday)
Example
field:ID | date | fixed.ref.nr
--------------------------------
1 | 7/4/2015 | 1001
2 | 8/4/2015 | 1002
3 | 9/4/2015 | 1003
4 | 10/4/2015 | 1004
5 | 13/4/2015 | 1005
6 | 14/4/2015 | 1006
7 | 15/4/2015 | 1007
8 | 16/4/2015 | 1001
9 | 17/4/2015 | 1002
10 | 18/4/2015 | 1003
.... (ID field is autonumber field and not important..)
How to do this with a append query or code?
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Aug 3, 2011
I have made a database for a repair workshop, where you book in and book out repairs.
I am having a problem as we need to make a Dispatch Note daily with a list of all booked out repairs for that day and for that branch.
This is all working so far. However, we need to generate a reference number using AutoNumber (Wshop0001, Wshop0002, etc) and keep a record of this - how can this be done with keeping ONE reference number per day per branch?
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Mar 20, 2012
I have a table called "OrderDetails" with following fields:
Num
OrderID (Primary key)
Product
Quantity
Price
I want to create a data entry subform that can used to enter order details in this table such that, for a given OrderID, the Num field is automatically set to previous number + 1. For example, for OrderID = 12, if there are 4 products that need to be entered, the 4 records should automatically take 1 , 2, 3, 4.
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Oct 5, 2013
Basically what I have is a database for tracking/logging parcels that arrive to the office. I want to be able to generate a reference number based on the date of arrival: i.e. the reference number should be ddmmyy### where ### is a sequential number. I know that I could just use the primary key's autonumber, for the sequential number but if I do this then the sequence will not restart at 1 on each date and because we receive a lot of parcels the reference number will grow to be too big to print out on the collection slips in just a few months.
two tables (one with the date and staff on duty that day and the other with the parcel's info') with a one to many relationship
I also have a query (Named: FullLog) that picks up the following data from the tables:
Name - Description - Size - TrackingInfo' - Staff - DateReceived - Count
The field named Count is a DCount function that I used to find out the number of times each date is repeated. This is the Expression that I used:
Count: DCount("*","FullLog","DateReceived = " & [DateReceived]) [Note that DateReceived is first converted into a string using CStr()]
This is as far as I have been able to get, I have been looking for weeks for a solution to this problem but I have yet to find one. I don't even know if the DCount function is the correct way of doing it, I did read somewhere that this produces a very slow query.
Effectively what I want to be able to get is something of that resembles the following
DateReceived - ReferenceNo
051013 051013001
051013 051013002
051013 051013003
061013 061013001
061013 061013002
071013 071013001
071013 071013002
071013 071013003
071013 071013004
071013 071013005
081013 081013001
081013 081013002
091013 091013001
101013 101013001
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Jun 18, 2015
I want Access to automatically generate a reference number for a record based on the values in on two other fields for a given record using a form.
The first field is called Operation Number.
The second is Bag Number.
The reference number needs to be in this format: 19C.3.1
Where 19C is the Operation Number, 3 is the bag number, and 1 is automatically generated. Additionally I need the last number --the automatically generated one--to go back to 1 if with each new bag number.
This is kind of like library catalog numbers. Not sure how to do this.
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Dec 30, 2007
I have a query on a form that is providing all of the information I need for everything on my form.
The problem is I don't know how to refer to a field's value in the query in VBA without having a hidden text field on the form.
I know I can reference a combo box's query to include criteria such as [Forms]![cboSelectStudent] if the control is actually on the form, but how would I refer to a value in the form's query that doesn't have a control on the form.
I've been searching for everything I can think to call this but haven't been able to come up with anything.
Thanks.
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Apr 13, 2008
I created a form in Access that retrieves data from a table. Inside the form, I am able to access/populate data fields with data from the table. I also have data fields, inside the form, that requires key-in data. I have some how lost the ability send all data field information to a second table and clear existing data fields for new entry.
Questions: What settings, code or buttons can I use to send/store data field information to a new table? What settings, code or buttons can I use to automatically clear all data fields from my form once data has been sent to the new table?
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Nov 26, 2004
Date of Birth (DOB) field etc. in one program are text - how do I make another file with the same data into number fields for Date of Birth field etc? When I copy data to file that has number fields the 09252004 is changed to 9252004. Can I get reports with the correct Date of Birth in them by moving data from text file to number file?
There is data entered monthly in file and formula has been set up for January, February etc as ---quarter: Int(([month]-1)/3)+1. I would like formula for the fiscal year for April to be counted as month 1, May - month 2, June as month 3, July as month 4, August as month 5, Sept as month 6, October as month 7, Nov as month 8, Dec as month 9, Jan as month 10, Feb as month 11 and March as month 12.
Thank you
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Oct 29, 2013
I am using a template database that I downloaded from the Microsoft Access template website and have been modifying it and adding new forms and tables etc. I have used the forms wizard to create a number of new forms to edit a number of the tables. The forms are "split forms".I can't seem to get many of the forms to stay the size that I set them to! They seem to have a mind of their own and often when I think that I have sized them correctly, I then open the form and they display in full screen mode or larger!
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Jul 8, 2006
Quick question, how do I have access generate a random number between 1 and 8? I want it to generate either a 1,2,3,4,5,6,7, or 8. (no zero, no nine)
Expr1: Fix(Rnd(8-1)*10*Rnd()) is what I have been using, but this always generates the number 2? I do want the decimals to be rounded to the nearest integer, thus I have Fix.
If someone could please help me, it would be greatly appreciated! Thanks in advance.
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Mar 1, 2012
at the moment we have been given this problem where we have to incoporate a Dmax function into the following code
IDnumber = Left(Firstname, 3) + Left(Lastname, 2)
from this code the ID number creates something that looks like this
gembl
however i need a four digit number after this ID, for every different ID i need the numbers to increase by one the following code was given to us to do in Got Focus but this did not work
IDnumber = Left(Firstname, 3) + Left(Lastname, 2) + Trim(Str(DMax("right(IDnumber,4)","Customer tbl")+1))
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Jul 19, 2007
I'm trying to create an auto generating ID number field that contains a date followed by a sequential number for that date. In example...
YearMonthDay###
070719001
070719002
070719003
tomorrows numbering would be
070720001
070720002 and so on.
Each new day would start a new sequence of 001, 002, 003, etc.
I have searched these forums and haven't really found any answers. Could someone direct me in the correct direction. Also I need this number to be saved in the table and not just displayed or printed.
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Sep 27, 2004
Hi,
I am v new to Access and am creating my first DB.
I want to create a unique client office code....
For example, for a (law firm) client name Brown Smegmore in Sydney,
I want to create a code like BS_S_1, Brown Smegmore in Melbourne: BS_M_2
etc
I would really really like some simple help
cheer
Deano
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