Creating Simple Invoices But Maintaining Information
May 19, 2012
I need to create buyer and seller invoices within my access 2003 databases, my sister in law runs an antiques auction house and I'm working on a database to capture all their information.
I've created a 2 queries (a buyer invoice and seller invoice), show all unsettled items with the relevant item information and fee's.
However, I would like it to automatically allocate an invoice number, and store the information back to a table (seller and buyer ID, total number of items on the invoice, total fee etc)
I'd like store the invoices as well, so within the customer record form, I can include a box showing a list of the buyer invoices on one side and seller invoices in another (not all customers are buyers and sellers).
Once I've issued an invoice, can I automate it to show that item as then as invoiced?
Can the invoices be editable at all?
When they come in and settle their account, I also need to feed this information back in as well.
Can i arrange an invoice for seller's particularly, to show all sold items, and the fee's associated with them
Returned items as well as any associated fee's with them?
I have been looking at the Northwind example.
I see how they have an orders details table and orders table, I could replicate this.
I could have an Buyers Invoice table and Buyers Invoice Details table, but how do I generate an invoice, pull the next Invoice number from my (currently blank) invoice table, and pull in the outstanding items for that buyer for that specific auction date (I have a query), and then populate back information from the invoice?
I like the fact that their order form is editable, do any changes go back to the query, that then populate the invoice when you click print invoice?
I need to be able to (at the end of the auction) pull all items from my item log, for that buyer, and print them an invoice, automatically saving all the invoice details back into my database.
I need be able to automatically flag the items in my items table, as invoiced and pull the invoice number in?
I can see how all the Northwind tables, queries, and forms relate to each other and subforms, but I'm not sure how to actually create an invoice, get invoice number, merge with my query, and then feedback in.
I have a form with information on it relating to several linked tables. I would like this information to be duplicated in the tables and a new autonumber assigned.
Is there a way that I can do this by clicking one button and the autonumber will automatically generate a new number keeping the rest of the information in the form and updating the tables with a new record?.
I need to create a query that will output the number of times doors have been used during time bands of a day. I have no problem getting the info I want from the doors that have been used (in other words where there is a record in the field) however, how can I ammend the attached statement so that it reports no records as a "Zero"? in the same format always ie, North Entrance, 2 South Entrance, 4 East Exit, 0 West Entrance, 3
I need the data in this format so that I can export it to excel.
Here is the SQL view of the query I am using
SELECT [Staff Entrance].[Door Location], Count([Staff Entrance].Time) AS CountOfTime FROM [Staff Entrance] WHERE ((([Staff Entrance].Time)>#12/30/1899 2:30:0# And ([Staff Entrance].Time)<#12/30/1899 23:0:0#)) GROUP BY [Staff Entrance].[Door Location];
I have never used Access before and i have been asked to create a report that displays the cartridge name and the quantity. This part was easy. But, the problem i am having is that i have a field in the database called "DoNotOrder". If the cartidge has the box ticked in the field "DoNotOrder", I do not want it to be displyed in the report. I was wondering if anybody could give me a clue into writing a statement to do such a thing.
I have basically a list containing 400 names and addresses. For each address, an event can occur. If and when it does, I add 3 fields to hold the date, type, and result of the event.
Simple enough, but I am at a complete loss as to how to make a simple rdb with table 1 containing 400 rows of address data and table 2 containing event data. Hopefully somebody can help me.
My table in Access 2000 in its simplest form consists of the following fields:
ID (primary key) Address (actually several fields) Date1 Event1 Result1 Date2 Event2 Result2 | | DateN EventN ResultN
is there anyway you can create one form which updates all the information in multiple tables. I need to create one of these to make the navigation of the database more easy, so if anybody could help me it would be much appreciated.
Hi! I'm a newbie and have very very basic understanding of Access...I'm running a small group of about 19 members that is expected to grow within the next two months to 11 more members...
I haven't been able to find a freeware club/membership database so having the fun of creating my own.
I used the "membership database" that microsoft offers and I figure out (very easily) how to do the page breaks, but I tried to add an option on the top of the form to goto page 3 and have access take my viewer to "page 3" of the form...
I've looked at the coding for page 1 and 2 that is already in place for the form where member info is enter, but it's just over my head and hoping someone can help me figure out how to build an event that when someone clicks on page 3, it will take the viewer to the "third page" of the form for additional information I hope to add.
When I click on the command button to create a New Record and then type the customer details in the Main Form and the Order Details in the Subform, the information is not retained
i.e. when I close the Form and then re-open the Form the orders details are not saved but the customer details are.
When I re-enter the order details the information is retained this time, everything seems work ok second time round!!
i have been trying to create an employee database to record:
1. Name , Address 2. Telephone 3. Date of birth 4. employee ID# 5. Emergency contact -name, address, telephone 6. Photograph 7. Other pertinent information related to employees
So far I have incorporated the contacts database forms into my new database but I am unable to link the forms into one form that will incorporate all the information needed. Is there an existing employee database that I may edit to suit my purposes?
I've set up a database for product tracking. It is going to be used by several users at one time. I'm going to implement it in stages as inevitably there is going to be some fine tuning to be done etc. I have a few questions with regards to editing.
1, I presume that I cant alter the database while it is being accessed by others?
2, Is it better to alter another copy of the database and the import the data being generated and then copy it to back the server in one go?
3, If so how do i do this as I’ve had a trial go and failed miserably?
4, Is there another way of doing this minimising the down time of the database?
Being relatively new to access your help would be gratefully appreciated.
I am creating a database for a company that sells a product with a variety of options.
They have all their previous orders in a works spreadsheet file. Each customer has their own file with every order for the past 15 years. There are probably about 1.5 million records.
The company wants all those 1.5 million records accessible in their access database.
I've brought in about 20 records for the history and they can run a query to see a customer's past orders by their account number.
My question: Should I put all the history into one gigantic table or would it be best to try and create separate tables for the history? (Maybe history by state.)
The history table then will take the new orders each year and add to that table.
(Eventually, once the database gets done I'm thinking we'll have to step up to SQL but not sure.)
I have an issue using the Simple Query Wizard in Access.
I am attempting to Group by the field 'HouseName' and to group by the Max 'Area'. However I also want to retrieve from the query the County which is associated with this.
I have included a sample table below. I wish for my output table to be as follows;
HouseName: County: Area: Park 1 A 100 Park 2 C 78 Park 3 A 70
(Where Park 1 is HouseName attribute, A is County attribute and 100 is Area attribute)
Sample Input Table:
HouseName: County: Area: Park 1 A 100 Park 1 B 60 Park 1 A 85 Park 2 C 78 Park 2 D 34 Park 3 A 70
In SQL View my query looks like this;
SELECT TableExample.[HouseName], Max(TableExample.Area) AS MaxOfArea FROM TableExample GROUP BY Table.[HouseName];
i inherited a database created i believe in access 2000 everytime i need to update a report or what not i must find a machine runnning 2000 how do i go about working on this database with access 2003
I have a form with a "WorkerID" field. Once the worker enters his ID once, I want the same ID to show up for all the subsequent records so that he doesn't have to type it over and over again. Is there any way to do this? Sorry if I sound totally new to this (I am)!
How do I maintain referential integrity between a main form and a subform, each based upon different (but joined with integrity enforced) table?
Here's the situation: I have two tables: tblContracts and tblPayments. tblContracts has an autonumber field called IDKey as its primary key. tblPayments also has an IDKey field (Integer datatype). The two tables are linked in a one-to-many relationship on the field IDKey with referential integrity enforced.
I have a main form based upon tblContracts (the "one" side of the relationship) that has an embedded subform based upon tblPayments. the two forms are linked Parent/Child on the IDKey field.
Here's the problem: If a user goes to a new record in the main form, it allows them to enter information in the subform without entering information in the main form. This means that a new record (and its corresponding autonumber IDKey field value) does not get generated in tblContracts and I have an orphan record in tblPayments that is not linked to any record in tblContracts - which violates the referential integrity that is supposedly enforced between the two tables.
Any guidance on how to deal with this would be greatly appreciated.
I have an application that is used by individual teachers to generate reports for central admin. It is not secured except I have locked out access to all objects, Navigation pane is hidden, etc to protect the integrity of the tool. I must also maintain this as changes are propagated. I am trying to find a way to upgrade forms, functions, queries, etc without manually having to unlock and relock every db for each school site when changes are required. I have tried importing and exporting from a master db, turning objects on and off by recognizing my password, splitting code and data (db's are on flash drives and path changes every time they are inserted, many teachers cannot handle refreshing table links), I have tried writing code to import the changes at next startup, etc. It is written on Access 2003.
I have a table for logging experience for employees related to a given requirement.
The requirement is that any employee, to maintain proficiency ("be current") , must maintain an event count of minimum 5 within last 3 months. Or else the employee is not current and other measures must be taken.
I want to know when the currency expires for each employee (= at which date does the employee no longer have a count of minimum 5 within last 3 months).
I am trying to make a basic database system to track orders and contacts and the like for my small business. I have created a series of databases that look pretty standard, something like this example:
I want to create a form that I will open and complete every time I process an order. I want to fill out both the customer info and the order details at one time.
Assuming that the "CustomerID" in the "Customers" table is set to Autonumber in order to create a unique ID, how do I keep from creating multiple new "customers" every time I enter a new order regardless of whether or not that customer already has an ID number from a prior order?
It seems that I would need to make some sort of Macro that would say something like, if the "CompanyName" entered is already listed in the 'Customer' table, use the existing CustomerID, if it is not listed in the Customer table create a new CustomerID.
Should I be looking into Macros, and if so should the macro be built into the form or the database?
I've been using MS Access 2007 for years to manage some Excel data. running some queries etc. Just recently I've been encountering problems when importing data into an existing table. When I do it now, I get a "Subscript out of Range" error. To troubleshoot, I imported into a new table and when doing so, the fields no longer match the column order of the spreadsheet. They all get imported but appears in a different order. I think this is why I am getting the error message. How can I go about ensuring that the data gets imported properly into my already existing table? My fields in "Design View" will match the order of the Columns in the Excel spreadsheet.
Thank you for your time. I want to set up an automated recurring monthly invoice for clients in my database.
I know this is possible but I am having trouble finding the solution and in fact having problems how to search for a solution.
On the 1st of every month I would like to have a query run that inserts a new row into my invoice table for all current clients invoicing them for that month.
Please please help. Invoicing one at a time using a form is taking far too long each month.
I have a table called vendors in that table is Company Name, address, city, state and zip. I also created a form called vendors same information. On the form i have a combo box called bill to party which selects the name that will print on the invoice.
Ex Company Name ABC Address What Ever City State Zip Phone
Billed to party (here is the combo box on the form)
However when i select the bill to party on the form from the combo box it is only showing the name of the billed party on the invoice and not the address city and state.
I dont want to create extra text boxes on the form so when i chose the bill to name on the form will fill in the text boxes I dont want to do this. All i want is to select the bill to party from the drop down menu and when i view the invoice it will automatically show up on the invoice.
I have a report that produces invoices and gets its data from a multi-table based query. The query has multiple lines for each customer and the report groups and totals them. How can I have the invoices numbered sequentially? Any help please?
What Im trying to do is make invoices that I have in to data base... reason for it is to keep a close watch on the price fluctuation since the stuff we get are from different country. We don't really need it but this is my own little project just for myself...I have all the tables made and form ready but I have couple of problems.
1. How do I calculate and save it in the table? I Know this violates 3rd normalization but I need to do this since the price will change almost every week. basic calculation which is total price / quantity.
2. How do I get the previous record on the form automatically? lets say that the date I put in is July,4,2005. How do I get this to show up in form for the new data input? and keep that date until it is updated using form.
3. Since I'll be getting same stuff lots of times, and since they all have item number, How do I get it to auto fill? lets say that I input a item number and rest of the form automatically fills in the rest of the values...and updates are saved to the table and next time I input the same item number updated data will automatically fill in the rest.
Thanks in advance. This is my first post so, please go easy on me...:) I also search the forum but couldn't find anything that I understood... Is this a project too advanced for newbies? As I have stated earlier, I have everything layout but I'm just trying to make it easier inputing new data. and all the codes that are here, I'm lead to believe they are Visual Basic. and good book for newbies on VB?
I'm sort of new to Access, but over the past few months I've been able to develop an inventory database for my work which turned out quite nicely and does everything I need it to, except for one thing.
I want to also create invoices for my customers, and after looking at examples I understand that most people link the "order" with the invoice, so that there is one invoice per order. However, I need the ability to combine many orders into one invoice. That's where I'm stuck.
I don't know how to arrange my relationships and forms so that I can "pick" the orders I want on my invoice, and not at the time of the Order, but at some point after. Basically my orders will be established, but their allocation to invoices won't, until I come along and put them into their rightful bill.
Does anyone have any thoughts on this? I'm pretty stumped.
I'm creating a database where I have a customers and invoices table, obviously there is a relationship between the two tables using a customerID field where I have referential integrity enabled. However not all invoices require a customer account as some are cash sales where no customer details are required.
I'm unsure of the correct procedure, all I can think of is to create a separate table for cash sales??
