I'm attempting to create documentation for an existing Access database - literally, it's a work-flow document.
It was relatively easy typing out the list of tables, modules, and Macros, but I have god-only-knows how many queries.
Is there any way to export a text list of query names to include in my documentation?
Regards and thanks!
Susan
Have the situation where a database backend is on a number of sites and if changes have to be made to the design structure of the backend database I would like to run a VB generated report to check that all indexes are correct. While this is not an issue with single field indexes, I have issues with multi field indexes.
Has any one got some ideas on reporting on this?
Thanks
Hello everyone,
I have been wondering about how I'm going to keep track of revisions for one of my databases.
Currently, I have the database split into a Back End (BE) and Front End (FE). In the work environment, the BE sits on the server, whilst all other 4 machines get a local copy of the FE. All table data in stored in the BE and linked to the FE.
I have recently got my act together and started documenting all the revisions I make to the BE and FE of the database. To do so, I created two tables with the following fields:
RevID (PK Auto increment),
RevDate
RevNumber
RevisionNotes
TimeDateStamp
I called them tblRevisions_FE, tblRevisions_BE. I placed both tables in the BE.
Whenever I make changes to BE / FE, I record it in the appropriate table.
However, because I often work on the FE of the database off site, I don't have access to the BE table (tblRevisions_FE) to record the new changes for the FE.
One alternative I thought of was just recording the revisions in a text document, and asking the client to manually record these in the tblRevisions_FE (via a FE form).
I did have tblRevisions_FE located in the FE, but when each db user got a copy of the FE, there would also be 4 copies of the table floating around.
Does anyone have any suggestions about how to manage documentation of FE revisions in this situation?
Hi I need to create a documentation - help system in my Access database. Can you give some guide lines and tips? General of course... like how to link a help file or something like that...
thanx for the helping hand
I spent a great deal of time trying to load up a picturebox with an image stored in an Access data base.
The thing that was most troubling was the complete lack of documentation.
Every feature that exists in VB or Access had many, many man days spent in development. Which means that someone has extensive documentation on it.
Yet, when I went to Microsoft web site to look it up, I was told my product (access) was not supported in the us, but rather I had to pay $99 to speak with someone.
It is a shame that the Microsoft monopoly is able to steal from the consumers and the little developers. Not to get to political but i think it is unfortuante that the bust up of microsoft was averted. It is really a drag to the little developer the lack of documentation and proper development of so many features of their products.
Perhaps I am missing something but is there a place to find proper documentation on the various components - with examples of use?
Hey all,
I was wondering if anyone has an example of a system documentation that could be shared. I'm about to start writing one myself and I'm not sure what to include in the documentation. Thanks in advance!
Regards,
Swee
In my access form I provide the user a list of locations from various countries in a listbox . But the list is too long so I provide him a combobox for selecting a country. Selecting the country should update the listbox showing only the locations in that specific country.
So my SELECT from the listbox must cover the unselected state and show all entries and when a country is selected it must narrow the selection.
I tried to get this happen with the following SELECT statement containing a variable. Choosing a country in the Combobox results in a change of the variable and in a requery. This works after the first country is selected and for each country change, but the initial list is empty.
VBA in the loadform
'Application.TempVars.Add "varcountryselect", "*"
SELECT in the listbox "lstlocationsperproject"
SELECT tbllocations.locationID, tbllocations.country, tbllocations.localstreet, tbllocations.localcity FROM tbllocations WHERE ((tbllocations.country) Like [TempVar]![varcountryselect]);
VBA in the combobox
Application.TempVars("varcountryselect") = [Form]![kombcountryselect].Column(0)
Me.lstlocationsperproject.Requery
The values in [kombcountryselect].Column(0) are texts like "SPAIN", "MEXICO", etc.
Any hints, how I have to use the * for getting the complete list on the initial view ?
I'm looking to move an excel sheet to access because the row counts are too much.The main thing it does is compare the supplied data against a list I hold in the sheet.There are not duplicate records, however..Some data is a direct lookup for a full match, but much of it is a count to see how many records contain a certain string.
I have 500 keywords which have a countif function in using wildcards.I need to create a query/report which will return a list of records from the original list which contains each keyword featured and how many times it features.I was going to do it in PHPmysql but the time it took to parse a million records for every keyword made it pointless.
eg:
keywords:
look
billy
magic
list:
"have a look and see"
"spanish dave"
"who is billy brag"
"looky looky I go hooky"
"who's the man from argentina"
"could it be magic now"
my spreadsheet would return a 1 next to ""billy" and "magic" and would put a 2 next to "look".
the sheet has the keyword in each row and next to the column:
=COUNTIF(list,CONCATENATE("*@",B13))
where "list" is the external data.
I have 3 select queries which Im trying to output to a combo - Ive tried a UNION query but I get an error
ODBC-- call failed ODBC Driver SQLBase.....
Firstly is do the results need to match within a union query? I mean they have no relationship what so ever Im just trying to populate this combo with the same results.
Secondly is there a better way to do it? 2 of the select queries query a linked SQL table and the third is a local table. All of the select queries work on their own.
I have a DB where you there's 5 tables all linked together by one project ID
tables below
Project , Staff, Asset, allowances, travel, mark up
What I can do is create a new project, then add records to each of the other tables on what different items I require,
i.e. I create a new project - called project one, in the project table I create a record stating, name, time scale, client and location, then I add different records to each of the other tables on what I require all linked to the same project ID. (probably not explained that too well)
Now I want to create a query that lists all the requirements one after the other this will make it easier to create reports and to calculate costing's.
At the moment I have made 5 different queries listing all the data, then have one report containing 5 sub reports to display the data, no this does work.
i would like create a form with a single list box and that have all the Queries showing so the user can just click the button and run the query.
i have tried one but its not showing the queries. please help!
Thanks for your help
HI, I have a number of queris within my access database and I wish to export the list of queries. Is there any way in which I can do this? Or Am I going to have to retype the list in word? :-(
View 9 Replies View RelatedHi peeps
I have a list box that contains 4 fields and the list box is located on a form.
One of the fields on the form is [Date logged]. This is also colum 2 of the list box.
I am trying to write some code to say that if the Date logged on the form is different to the one in the list box, run an append query.
Basically, the principal behind this is to have an audit trail of when records have been ammended. The first time a record is created, a base record is created. It is this base record that will populate the list box along with all other record changes that occurr from that point on.
I am trying to say that if the [Date logged] does not match the last record in the list then it knows it needs to append the record to the history table again as a change has been made. I would really appreciate some help here folks. Thanks so much! :-)
Hello,
I have a form on which I have placed a list box which will return data from a query via cmd button.
Is it possible to use the same listbox to see different queries, using different cmd buttons?
I will place multiple button each one of which will run a query that will show its data in the list box.
Anyone knows if this is possible?
Thanks.
An affiliate sent us a table of email addresses, one per record. We need to find which ones already exist in our master table. Our master table contains an email field but it may contain MULTIPLE email addresses separated by semicolons. How do we create a query (or queries) which tell us which email addresses already exist somewhere in our master table?
View 7 Replies View RelatedI have a table of SOPs/WIs. Each, with time, gets a new version - this I keep in the child table.
tblVersions
------------
VersionID (PK)
SOPID(FK)
Version (integer)
IssueDate (date)
I want to make a list of the currently valid versions, i.e. for each SOPID pick the VersionID with the latest date.
One can do many things with subqueries and Max - functions, but after some experimentation I have stumbled upon this:
Code:
SELECT Last(tblTest.VersionID) AS LastOfVersionID
FROM tblTest
WHERE (((tblTest.IssueDate)<Date()-10))
GROUP BY tblTest.SOPID;
The function Last has a bit tricky reputation and description on the web. It does yields the right result in my testcase though , see the attached db - run query3.
Query3
Code:
LastOfVersionID
100
90
20
40
666
888
55
8
Update:
Well, it isn't. Just changing the VersionID numbers to something other than an ascending sequence renders an incorrect result with the above query. So what is the best way to get the desired result? (Access 2007)
I have two list box that control 5 subforms. i have a Run button that works in sorting the subforms according to the listbox. I have a rest button that i want to clear the selections of the listbox and then requery the subforms as if the criteria were null - or return all records. i have the selections clearing, it is just my forms are not "going back to all" on the requery.
Private Sub Command62_Click()
Dim varItm As Variant
With clinicLbx
For Each varItm In .ItemsSelected
.Selected(varItm) = False
Next varItm
End With
[code]....
In my table I have the following fields that are tick boxes
Vee
Cathedral
Round Bilge
Bilge Keel
RIB
Semi-Displacement
Keel
Lifting Keel
Each record can take a couple of these options. For example record 1 could be ticked for a 'vee' and a 'cathedral' whereas record 2 could be ticked for all of them.
I have been trying to use these to make a search form. I want to be able to chose on ie. 'Round Bilge' and it will search for a record that is ticked 'round bilge'. I have done this for both a combo box and a list box and have used the formula for each field [Forms]![Boatsearch]![hulltype]
When I have clicked run query I have an error message saying: 'This expression is typed incorrectly, or it is too complex to be evaluated. For example a numeric expression may contain too many complicated elements. Try simplifying the expression by assigning parts of the expression to variables'.
How can list the contents of one field columns in one row in a report.
Example:
ID: 1
A1
A2
A3
A4
Should be: ID1 - A1, A2, A2, A3, A4
I have a table containing a list of dates in "MMM YYYY" text format from "Jan 2010" to "Dec 2020".
I would like to restrict the list from the first record (Jan 2010) to the current month using today's date (eg in this case Dec 2013).
I know about
Code:
Format(Date(),"mmm yyyy")
And have tried the criteria
Code:
<Format(Date(),"mmm yyyy")
But doesn't work and haven't got much further....
If I have a form with multiple list boxes, lets say named 10, 20 and 30. and multiple text fields called 15,25,and 35. Now I want to get a value in the list box based on the text box value so I make row source queries that looks like this.
SELECT [table].field1,[table1].field2 FROM [table1] WHERE ((([table1].field2)=[Forms]![form1]![15]));
SELECT [table].field1,[table1].field2 FROM [table1] WHERE ((([table1].field2)=[Forms]![form1]![25]));
SELECT [table].field1,[table1].field2 FROM [table1] WHERE ((([table1].field2)=[Forms]![form1]![35]));
So now my question... Is it possible to make one query that picks up the 15,25 or 35 depending on wether it is being queried from 10, 20, or 35. The difference in name is always the same except for the first number so could it be made to reference where it is asked from?
I'm new to query design. I have a database where operators will enter readings from 14 different compressors, twice per shift, three shifts per day. In the Rounds table for each record the following fields are included:
Timestamp (includes date)
CompressorID (1-14)
Shift (1st, 2nd, 3rd)
Round (each set of readings is a round, each shift is supposed to do 2 per shift, the rounds are numbered Rnd 1 and Rnd 2)
Status (this is one of many readings they will record for each round/machine)
On the paper form it is easy for the operator to tell which machine they haven't recorded a round for yet because the space for it on the form is blank. In the Access form they are simply presented with a blank space to enter a new record. I'm trying to develop a strategy to make it easier for the operator to see at a glance which compressors they haven't entered readings for yet. Management also needs a weekly report of which rounds were done and which were missed.
I'm thinking of creating a datasheet from a query that will list the missing rounds for each compressor/round/shift based on the current date. I think I can put that datasheet onto the form the operator is using to record the readings or perhaps on a subform they can access with a button. I'm having trouble designing the query. So far I've created a query that lists all the rounds for a specific date, then another query that uses those results to list the compressors that are missing a record.
I have two tables, TBL_Students and TBL_Email. Each of these tables have a field called Category, which allows multiple values from a list.
Is there a way to return records from TBL_Students where at least one value in TBL_Students!Category = at least one value in TBL_Email!Category.
E.g. If Student A has categories Maths, Physics and Computing;Student B has categories Maths, English and History;Student C has categories Physics and Geography
I would expect:
when TBL_Email!Category = Maths,Physics : Students A,B,C to be returned
when TBL_Email!Category = Maths : Students A,B to be returned
when TBL_Email!Category = Physics,Geography : Students A,C to be returned
I have list box named [lstItems], a table named [tblItems] and the field name is [Model]
I would like to (from a list box) delete a record from a button. I have looked and tried lots of delete code, but none of them seem to work.
I have a simple question that I know will have a very complex answer
You have two sets of tables with identical structures. The first set contains data that is a model for the second set. The users run queries that append data to the second set of tables
Here is an example of the structure
TblSourceOne
SourceOneID
SourceOneData
TblSouceTwo
SourceTwoID
SourceOneID
SourceTwoData
TblSouceDetails
SourceDetailsID
SourceTwoID
SourceDetailsData
As you can see TblSourceTwo contains a foreign key from TblSorceOne and TblSorceDetails contains one from TblSourceTwo
The main table for the second set
TblTargetOne
TargetOneID
SourceOneID
TargetOneData
The user adds a record to the main table (TblTargetOne) then uses an append query to add all of the applicable records from TblSourceTwo to TbleTargetTwo
TblTargetTwo
TargetTwoID
TargetOneID
TargetTwoData
So now the user has a data model in TblSourceTwo which has been “copied” to TblTargetTwo
Next for each record in TblSourceTwo that has been copied to TblTargetTwo that has daughter records in TblSourceDetails another query is executed to copy all of the pertinate records to the TblTargetDetails
TblTargetDetails
TargetDetailsID
TargetTwoID
TargetDetailsData
Now the user has completely copied all of the necessary record for both table.
Finely the question
How can I use a multiselect list box to achieve this in one operation? I don’t care if it includes running multiple queries but it needs to appear as one single operation to the user.
I want to make a query in my system which finds out if a room is available for a person to stay in. I want the query to show me a list of rooms that are available between a period of two dates. So if I enter a arrival Date (12/12/12) and then a checkout date (13/12/12) the query then shows me a list of rooms that are free for those dates. How would I go around doing this?
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