I tried the idea sugested in post (http://www.access-programmers.co.uk/forums/showthread.php?p=423080#post423080) but it didn't seem to give the cross referencing that I had hoped for .... example 1 is related to 4,3, and 5 while 6 is related to 1 thus implying an extended relationship to 4,3, and 5.
In a standard one-to-many I'd look at record 1 and see that it is related to 4,3,5 but if I were to look at record 6 I'd only see that it is related to 1. How would I set up the table relationships to drill further to see that 1 is also related to 4,3,5?
How do you do a many-to-many from one table back to that same table?
tblEvent
EventID(AutoNumber) EventTitle(Memo)
1 memo content
2 data
3 more memo content
4 some info
5 more stuff
6 other text
I am using Access 2010 and I currently use a command button on a form to add new records to a table using data that the user has entered into the form using the code below:
Although this is pretty self-explanatory, here is a key for reference:
Code: Private Sub cmdAddMet_Click() Dim DB As DAO.Database Dim RS As DAO.Recordset Dim strSQL As String Dim i As Integer Set DB = CurrentDb
[Code] .....
This works great but I would like to be able to pull in data from another database based off of Me.lstFacilities.Column(1, i) which is the FACILITY_ID field and is located in the other database's table. I thought about adding in another string variable(strSQL1) and opening up a separate recordset and database:
Code: Set DB1 = OpenDatabase("serverotherdb.accdb") strSQL1 = "SELECT [FieldName] FROM [tblOtherDatabase] IN 'serverotherdb.accdb'" Set RS1 = DB1.OpenRecordset(strSQL1)
However, I'm not sure where to start pulling in the data from the [fieldname] in the [tblOtherDatabase] when I start the loop below:
Code: For i = 0 To lstFacilities.ListCount - 1 If lstFacilities.Selected(i) = True Then RS.AddNew RS!RELATIONSHIP_ID = Me.lstFacilities.Column(0, i) RS!MEASUREMENT_PERIOD = Me.cboMeasure
I am building a simplified re-order point system - if inventory position drops below a certain level (the yellow level is this case) one or more purchase order lines has to be created in another table.
I have one table with the following field and data:
ItemId Red Yellow Green Multiple Inventory position 0001 10 30 50 5 45 0002 5 40 47 5 23 0003 11 20 30 10 5
I would like to generate new records (in another table) based on the above fields and three records.Basically the end result should look as the following:
The logic is quite simple - if inventory position is less than the yellow value new order lines should be created in multiple qty (based on the multiple field) until the aggregated value (in table 2) is above the green value.The priotization value should be based on the start inv (in tbl 2) compared to the values in red, yellow and green in tbl 1.
I Work for an NHS organization. A department here orders prescriptions and sends them out to Gp Surgeries. I have been tasked in designing a database to make this easier for them.
Prescriptions arrive on a Pallet. Each pallet has 100 Boxes of prescriptions on it. Each box Contains 2000 Individual prescriptions. I have a table which contains the following:
Box Number Serial Start Number Serial End Number
When the user enters the first box number and the serial start number, i need it to calculate the serial end number and insert another 99 rows into the table and also calculate the serial start and end numbers for these other 99 records.
I have a small problem..... I hope u 2 help me solving it..... I cross tab query, with this column: PIVOT Format([Date],"Short Date") But as we all know that Format function returns variant(strin), So how can we reorder that column by date... Sorry for bothering you....
I am pretty new to access and I am trying to reference records by date and time. I don't know how to do it. I am keeping track of aircraft flight time for our Fire Department Helicopter. When the crew gets back from a run they enter the ending Hours or 'HOBBS' time. I've queried the HOBBS to subtract from the previous HOBBS with the following lines:
PrevHobbs: (Select Max(Hobbs) from AircraftRecord Where ([Serial Number] = Aircraft1.[Serial Number] and [Hobbs]< Aircraft1.[Hobbs]))
and
Flight Time: [Hobbs]-[PrevHobbs]
-Aircraft1 is an Alias-
We have more than one helicopter so I needed to pick out the serial number as well. I modified this line from something I found on the internet and it works most of the time. It does not work when the crew gets a call and they don't run up any hours on the helicopter. If they enter the same hobbs time as the last run it will skip the last run and subtract from two runs prior, on account of the "<" in the 'PrevHobbs' line.
I cannot reference a run by the "Run Number" (autonumber) because people will occasionally forget to enter runs and come back days later to enter them. The run numbers are then no longer consecutive. The only thing that consistantly defines a consecutive run is Date and Time.
Any help on this matter would be greatly appreciated. Thank you in advance for your time and effort.
Another problem has thrust its ugly head into my personal universe.
I have a report to make that is to show a break down of employees hired in each month since Oct. '05 and to show what percentage of the total for that month remain.
I have created one query that grabs each of the relevant personnel;
SELECT Right(Str(Year([dbo_personnel]![originalapptdate])),4)+" -"+Str(Month([dbo_personnel]![originalapptdate]))+" : "+MonthName(Month([dbo_personnel]![originalapptdate]),True)+" '"+Right(Str(Year([dbo_personnel]![originalapptdate])),2)+" Hires" AS hire_month, [dbo_personnel]![lname]+"; "+[dbo_personnel]![fname]+IIf(IsNull([dbo_personnel]![mname]),""," "+Left([dbo_personnel]![mname],1)+".") AS name, dbo_personnel.badge, dbo_personnel.originalapptdate, IIf(IsNull([dbo_personnel]![dateoftermination]),[dbo_personnel]![assignedorg],"EOS'd") AS EOS FROM dbo_personnel WHERE ((Not ((dbo_personnel.badge) Like "R*" Or (dbo_personnel.badge) Like "9*")) AND ((dbo_personnel.originalapptdate)>=#10/1/2005#)) ORDER BY dbo_personnel.originalapptdate;
I've saved this query as "2-yr Service Check Baseline."
And then this query that does the count;
SELECT [2-yr Service Check Baseline].hire_month, IIf([2-yr Service Check Baseline]![EOS]="EOS'd","EOS'd","Active") AS EOS, Count([2-yr Service Check Baseline].EOS) AS CountOfEOS FROM [2-yr Service Check Baseline] GROUP BY [2-yr Service Check Baseline].hire_month, IIf([2-yr Service Check Baseline]![EOS]="EOS'd","EOS'd","Active") ORDER BY [2-yr Service Check Baseline].hire_month, IIf([2-yr Service Check Baseline]![EOS]="EOS'd","EOS'd","Active");
The output from the second query stores the Active count on odd numbered records and the terminated ones on the even numbered records.
So, to get the percent left, I'd need to sum the two count fields from the two relevant records and then divide this into the Active count.
But, in the report, how do I reference a field from a record other than the current one?
Hi, nuther question from the forum dunce I'm afraid, I want to ensure the user of the form cannot enter the same [cboPlayerName] twice for the same [txtMeetDate] (thanks for the advice trubolotta, I changed the name of the [Date] field.) The user will select the PlayerName from a combo box. Can I have the list in the combo box diminish by each player as they have been selected for a [txtMeetDate] I suspect a monstrous amount of code & intellectual input will be required to achieve this. Basically, what I'm asking (this time !) is how can I have my program search my tblScratchScores for duplicate names for the [MeetDate] that I am currently inputting Data for?
I am trying to add a save/close button to a form that will only close if certain conditions are met and if they arnt then display a message box.I got the basics on how to save and close the form, do a simple if statement and display the message I want but the problem im running into is my subform can have multiple records and of those records each records status is set by 3 different checkboxes. I need all of those records status to be same when the form is closed.
if I do an if statement like
If Me!frmDataform1subform.Form!StatusID.Value = 1 then docmd....
then all it looks at is the first record, how do I get my if statement to look at all the records in the subform?
How do I create a table that can cross index items in another table. Maybe I am not using the right terms here so let me show a small example.
Say I have a tables of words. tblWords numWordID txtWord
Then I have some entries, all more or less synonyms of each others fresh new clean
Now I want to create a cross-index table, related to the table "tblWords" where I can select synonyms from words already in the table "tblWords", so if I for the word "fresh" add "new" and "clean" as synonyms or entries, if I then go and look at the word "new" it will already have the synonyms "fresh" and "clean", likewise the entry "clean" will then have the synonyms "fresh" and "new".
Kind of a many to many relationship junction table but only with one table!
I hope my explanation have not been to confusing, but let me know if you need a clarification.
FieldMinibus / FieldDate / FieldCount A 10/4/2013 1 A 11/4/2013 1 A 12/4/2013 1 B 01/5/2013 1 B 02/5/2013 1 C 01/8/2013 1
I can do a pivot on it no problem to get for instant the first and last dates for each minibus I am however wanting to produce a cross tab from the above that produces a format similar to the following
RowMinibus / Listed Dates A 10/4/2013 / 11/4/2013 / 12/4/2013 B 01/5/2013 / 02/5/2013 C 01/8/2013
I'm basically only wanting two columns in the related cross tab query result and the "value" within the cross tab needs to be a list of concatenated dates.
I can get all the dates to appear for an individual bus but they are spread across independent columns which results is not concise enough for my objective.
I am creating a production type database with different stations (assembly 1, assembly 2, etc) with a master parts list that has every part. I want to cross reference each station input with the master parts list in order to make sure the part is in inventory. Can I create a button or to do this on the form? Or is there a better way? I would cross reference two fields.
I have this cross table for a query called OUTPUT. The query has four fields (country, indicator, value and date). I want to cross table by date as follows:
Code: TRANSFORM Sum(OUTPUT.value) SELECT OUTPUT.country, OUTPUT.Indicator FROM OUTPUT GROUP BY OUTPUT.country, OUTPUT.Indicator PIVOT OUTPUT.[date];
This works fine but I'd like to visualise the date formatted by quarters instead of dd/mm/yyyy. I have modified my SQL code as follows:
Code: TRANSFORM Sum(OUTPUT.value) SELECT OUTPUT.country, OUTPUT.Indicator FROM OUTPUT GROUP BY OUTPUT.country, OUTPUT.Indicator PIVOT "Q" & DatePart("q",OUTPUT.[date]) & " " & Year(OUTPUT.[date]);
My problem is that using the DatePart and Year functions I miss the sorting.
Is there any approach that allows me to keep the date sorted in the cross table?
I have also tried to include the date formatting in the OUTPUT query and to sort the date there. It works fine there but when I create the cross table I again loose the sorting.
I am trying to create a cross join or Cartesian product TABLE, not a query.
I am creating a training database. For each and employee and each training event, I want to know - is this event required, who approved it, and when was it completed. The table I envision looks like this:
Code: EMPLOYEE_ID EVENT_ID REQUIRED APPROVER EVENT_DATE 1 1 Y WPD 9/5/14 1 2 N
I currently have 39 employees and 473 events - 39*473 = 18447 records
I was able to make a cross join query and use make table, but whenever I add a new employee or event, if I update the make table query I will lose all my existing data.
Desperately need a kick in the butt to restart the cognitive functions.
Am attempting to prepare a FY (1 Jul 05 - 30 Jun 06) rollup of services provided. Have done this for years with very little stress. Lost my notes in a melt-down and now it seems I'm lost.
Situation:
Properly normalized recap of various (about 15) services provided to clients over the one-year period. Created a cross-tab query that sums each of the services and displays columns for each service (represented by ServiceID, e.g. 2019, 2020, etc.)
The cross-tab works perfectly, just now need to turn it into a report. Try to use the Report Wizard, based on the cross-tab. Problem is, it returns no fields to select. Changed strategy and attempted to turn the cross-tab into a make-table query, which, I understand would return a spreadsheet-style table. For these purposes, that's exactly what I need and have examples going back 5 to 6 years how this worked wonderfully.
The cross-tab -> maketable works, but it reverts to the original normalized structure, which is not what is needed.
If someone can help to put me out of my misery, I offer my first-born as a small token.
I am trying to use a combo box to select the Company in an input record form for my Transactions. In the Transaction table, each record contains the Company ID, but not the company name (I have a relationship with a Company ID primary key in a separate table that has all the companies information).
I would like to be able to select the proper company in the combo box and have the form save the value as the Company ID number with the rest of the input data in a record (it will then refer to the correct company name in the other table if I query it because of the ID key).
have used the wizard to take values for a table dropdown field from another table
the table has
surname forename and class all of which reside in another table... ive tried to set up the bound columns so when you select a surname from the drop down the other two fileds also referencing that 6able are automatically filled in with their corresponding values.
so if the ref table had
smith john 1m
by selecting smith in the new tables drop down, the forename and class fields automatically select the corresponding values from the ref table..
im sure this is possible but cant get it to work and cant find anything on the web (although this is probably down to not knoing the right search string)
Having (with much help from many of the experts here) overcome the hurdles of junction tables, subform to subform movements, and the seemingly easy design issues of a form, I have now created a self-referencing table. I humbly return to ask for advice from those experienced with these relationships...
I have been led to this in order to load in to my DB a certain class of documents, linking them relationally to their parent documents, while performing the data input for both into the same form. What I have done and what the problem is are as follows:
I created a new field in my form (formDoc), "LinkedExhibit". In the relationship window, I reloaded the Document table and reestablished all prior relationos, then added a second (alias) table Documents1, linking the primary key of this alias to the LinkedExhibits field.
I have the Linked Exh field set up as a combobox linked to DocTitle from the Documents table ONLY for the purpose of saving keystrokes if a duplicate should arise.
Unfortunately, when I enter a new document and then continue entering data through the LinkedExhibit field, and save by moving on to another subform related to these, the Documents table shows all of what I typed, except it shows the Linked Exhibit saved as DocTitle, and the DocTitle that I had typed is gone...
I really am flying blind but believe the alias table is not linked right, or I am using that concept to do something it cannot do...
I am attaching the DB, in Access2007, if someone could lend an eye to it... I would appreciate that.
I have a database with a table with company names, then a relationship to another table that shows that companies' address, but I also want there to be an address 2 and 3 and so on, and some of our companies have multiple sites.So what Im asking is how would you be able to show multiple data, on a sing record.
My search was snowballed with lot of results about dealing with split database, seeing who's online, etc. so I'm not sure if that is a good idea.
I want to make a table of Users because my users may need to put their name on some of reports, so I could use CurrentUser() to figure out who's who and put down their proper name after comparing the username via a query.
However, I'm not sure if it's possible for me to link the user table to the user groups of database to ensure that there's no ghosts or users that doesn't have a proper name to be placed on the reports or whatever. More of a validation, really.
Is that doable or maybe there's another way to do that?
I am trying to build a db to track all the different projects I do on my web shop www.mutzigcreations.com (http://www.mutzigcreations.com). One thing I need to do is to be able to track the different materials I make things from. This wouldn't be to bad, but sometimes I use several different materials in one project and for the life of me I can't figure out how to do a table system (or form for that matter) that would let me do this.
I build out of woods, acrylics, and other special materials so I have a table for each of the 3 main types. Then I created tables called Material-1, Material-2, etc..that did table lookups to the 3 main type tables. These tables (material-1, etc..) are then related to my main table called Creations. (is this the correct way to go about it? as I can't seem to get it to work at all)
I would eventually like to set up a form that would have a check box next to Material-1, Material-2, etc...that would enable me to select:
A. if more than one material was used B. What the materials were.
I didn't want to make several copies of the 3 main tables (wood, acyrilcs, special) as that seemed counter productive since the same info is used for each of the different material-1, material-2 selections.
Can anyone help me figure out what do to, or the best way to do it?
I have a table with only two fields and one record: BegDate and EndDate (beginning and end date of the reporting period respectively). I also made a function with variables that look up those values for use as a date parameter in a query.
Here is the code:
Option Compare Database Option Explicit Public Function getCurrentRepDates() As Date Dim dtBegDate As Date dtBegDate = DLookup("BegDate", "tblCurrentRepDates")
[Code] ....
I am getting a syntax error for the line marked red. How can I use "Between" function in VBA code? Access 2010
Is it possible to create a query to select all dates from a given reference date? I don't mean all dates in a table - I mean all dates generally?
(The idea being to fill the first field in the resultant dataset with the list of dates, then run subqueries off that to fill the remaining calculated fields)
I'm currently using a date field in one of my tables to populate this first field (the full SQL is in a separate thread here)
But that was just a convenient way of getting a list of dates; the dates in that table don't actually have any significance to the resulting dataset (other than they should roughly overlap with the dates I'm looking for)
The flaw in that method is that the table from which I get those dates can only ever have dates up to and including yesterday. I also need to get today's date in there (and calculate the subqueries based on that date as well).
It's also possible - although unlikely - that there could be random dates missing from that table as well - in which case I need to plug those gaps and calculate my fields for those missing dates as well.
For clarity; that first field (AsOfDate) should contain every weekday from the earliest date in that table (i.e. Min([tblBalances].[BalanceDate]) up to and including today. It doesn't matter if any of the dates inbetween are missing from tblBalances as the subqueries will just return zeroes for those dates (which is exactly what I want to see).
I have a main menu "MainMenuF" in my database and I would like the database to be able to be searched by any of the column headings. For example I have a table titled "NewLabReportT" this table has many column headings like "Submitted By" "Reviewed By" "Title" "Abstract" etc...
I would like my users to be able to click a radio button with the same column headers on this main menu and have a box that pops up to say "Enter search parameter" and have that parameter be searched in the table "NewLabReportT" and generate a FORM not a REPORT of all of the listings in the database that have that keyword associated to that certain category searched. That way they can "CLICK" the exact field they are looking for and have it open right up to that form.
Hi everyone . Please I need help with this I have a db with 22 records: (A123,B456,C789...Z999) I want to be able to read each record and extract from each one the same data fields and make a big single record out of the reading:A23+B56+C89...Z99 The reason of doing is I want to be able to show on a form the data extracted from the multiple reading. I tried a crosstable, but gave no much room to work with. I think if I use 22 different queries it wont look professional and hard to maintain. I've being considering better a loop with maybe multiple if conditions but I dont know how to apply it. Something like newrecord = "" for x=1 to 22 read record x newrecord = newrecord + record x next
I'm not sure what the definition of this type of concatenation is, so I'm having trouble searching for it.
I have three tables - one is tblNames (with ID, first_name, last_name) with 25 records, and tblStates (with StateID, state_name, state_abbrev) with 50 records, and the requisite join table between them - tblNamesState (with autonumber and the two FKs), because some of the folks in tblNames can have locations in multiple states. Good enough.
But now it's output-to-spreadsheet time, and I want to run a query that will give me 25 records, and concatenate the location records in a single row. An example would be:
first_name | last_name | state_name John | Johnson | AL, AK, TX, FL Eddie | Edwards | MA, TX, FL Sally | Smith | VT, WA, CA, TX
How do I concatenate records from a single column?
