Crosstab Report

Apr 4, 2007

Hi,

I have questions about crosstab report.
I am using Ms Access and trying to get report from the crosstab query.

Below is the code which I store in the report.

Private Sub Report_Open(Cancel As Integer)
Dim intColCount As Integer
Dim intControlCount As Integer
Dim i As Integer
Dim strName As String

On Error Resume Next

Dim rst As DAO.Recordset
Set db = CurrentDb
Set rst = db.OpenRecordset("select * from qrytest")

intColCount = rst.Fields.Count
intControlCount = Me.Detail.Controls.Count

If intControlCount < intColCount Then
intColCount = intControlCount
End If

' Fill in information for the necessary controls.
For i = 1 To intColCount
strName = rst.Fields(i - 1).Name
Me.Controls("lblHeader" & i).Caption = strName
Me.Controls("txtData" & i).ControlSource = strName
Me.Controls("txtSum" & i).ControlSource = _
"=Sum([" & strName & "])"


Next i


' Hide the extra controls.
For i = intColCount + 1 To intControlCount
Me.Controls("txtData" & i).Visible = False
Me.Controls("lblHeader" & i).Visible = False
Me.Controls("txtSum" & i).Visible = False
Next i

' Close the recordset.
rst.Close
End Sub


The bold text should give me the details, but it does not show on the report. I can only see the header.

Please help.

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Aug 18, 2004

I have a report from a cross tab query.

it is selecting "EN-02", "EN-04", "EN-05" as a value.

The problem occurs because there is no control source for a value in the crosstab.

The problem is that if the query returns and there is no value for "EN-02" then the report fails and say that it can't recognize "EN-02" as a valid field name or expression in the report because there is no value in the query for it.

How can I get the report to load the returned values no matter what is returned from the query?

ie if there is no control source, set the value to say "No flow"

Please Help
~

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I am using the following cde to generate a Dynamic Crosstab Report. I can get the column labels to work but Ican't get the values to appear in the detail section all I get is #Name?
I am using the following code in the report

Private Sub Report_Open(Cancel As Integer)
Dim rst As DAO.Recordset
Dim db As DAO.Database
Dim i As Integer
Dim j As Integer
Set db = CurrentDb
Set rst = db.OpenRecordset("select * from test2")
rst.MoveFirst
j = 0
i = 0
For i = 0 To rst.Fields.Count - 1
If rst.Fields(i).NAME Like "*test" Then GoTo skip_it
j = j + 1
Select Case j
Case 0
Me.Field0.ControlSource = rst.Fields(i).NAME
Case 1
Me.Field1.ControlSource = rst.Fields(i).NAME
Case 2
Me.Field2.ControlSource = rst.Fields(i).NAME
Case 3
Me.Field3.ControlSource = rst.Fields(i).NAME
Case 4
Me.Field4.ControlSource = rst.Fields(i).NAME
Case 5
Me.Field5.ControlSource = rst.Fields(i).NAME
Case 6
Me.Field6.ControlSource = rst.Fields(i).NAME
Case 7
Me.Field7.ControlSource = rst.Fields(i).NAME
Case 8
Me.Field8.ControlSource = rst.Fields(i).NAME
Case 9
Me.Field9.ControlSource = rst.Fields(i).NAME
End Select
skip_it:
Next i
rst.Close
Set rst = Nothing
End Sub
Private Sub ReportHeader_Format(Cancel As Integer, FormatCount As Integer)
Dim rst As DAO.Recordset
Dim db As DAO.Database
Dim i As Integer
Dim j As Integer
Set db = CurrentDb
Set rst = db.OpenRecordset("select * from test2")
rst.MoveFirst
j = 0
i = 0
For i = 0 To rst.Fields.Count - 1
If rst.Fields(i).NAME Like "*test" Then GoTo skip_it
j = j + 1
Select Case j
Case 0
Me.Label0.Caption = rst.Fields(1).NAME
Case 1
Me.Label1.Caption = rst.Fields(i).NAME
Case 2
Me.Label2.Caption = rst.Fields(i).NAME
Case 3
Me.Label3.Caption = rst.Fields(i).NAME
Case 4
Me.Label4.Caption = rst.Fields(i).NAME
Case 5
Me.Label5.Caption = rst.Fields(i).NAME
Case 6
Me.Label6.Caption = rst.Fields(i).NAME
Case 7
Me.Label7.Caption = rst.Fields(i).NAME
Case 8
Me.Label8.Caption = rst.Fields(i).NAME
Case 9
Me.Label9.Caption = rst.Fields(i).NAME
End Select
skip_it:
Next
rst.Clone
Set rst = Nothing
End Sub

What else do I need to do to get data in the detail section
In anticipation

errolf

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Complex Report Query (CrossTab)

Hey everyone!

I need some help here, I am in the final design stages of my database… I am working on creating some reports and I need some help getting the info I need in the right place. Let me summarize the problem, then I will give you a rundown of my table structure and what I need to do, finally explain how far I am at this point.

I need to create, a complex query for use of a report I am creating. Here is a summary of what info the final query needs to include:

CurrentRank / LastYrRank / BusType / BusName / BusPhone / etc. / Cat1 / Cat2 / Cat3 / etc.

*******************
Here is my table Structure
*******************


|tblBusiness
|--------------
| &BusinessID
| BusinessTypeID-----1---1--1
| BusinessName | | |
| ….(etc.) | | |
| | |
|tblBusinessType | | |
|-------------------- | | |
| &BusinessTypeID--%/ | |
| BusinessType | |
| ….(etc.) | |
| |
|tblCategory | |
|------------- | |
| &CategoryID---------1 | |
| CategoryName | | |
| | |
|tblBusinessCategory | | |
|------------------- | | |
| &BusinessID----------- |--%/ |
| &CategoryID-------- %/ |
| &CopyYear |
| Value |
|
|tblRank |
|--------- |
| &RankID |
| &BusinessID------------------%/
| BusinessTypeID
| &Year
| Rank

1= one
%=many
&=PrimaryKey

Now, each BusinessType has several associated BusinessCategories (3-8)… all of the businesses use that set of categories to create a unique set of categories along with a value and a year. So, all businesses with a common businessType will have a common set of categories and values, and will have a set for each year

Additionally each business within a businessType is ranked by those categories for each year. (I am currently setting the business rank by year manually, though I will eventually create a module to do it for me.)


With me so far?


*************************
Here is The Report I need to make
*************************

BusinessType
|----------------------------------------------------------------------|
|Rank | |Telephone| | | | |
| 2006| Business | Fax | $ sold lt. yr| Type Meal | Owner | |
| 2005| Address |e-mail/web|(Category*)| (Category) | Category | etc.|
|-----|----------|-----------|------------|-----------|----------|-----|
| | Bus. 1 | phone | 23,405 | dinner/ | John Doe | |
| 1@ | Street | fax | | dessert | | |
| 1^ | State/Zip | email/web | | | | |
|-----|----------|-----------|------------|-----------|----------|-----|
| | Bus. 2 | phone | 20,185 | breakfast |Jane Smith| |
| 2 | Street | fax | | lunch | | |
| 4 | State/Zip | email/web | | | | |
|-----|----------|-----------|------------|-----------|----------|-----|
| | Bus. 3 | phone | 18,958 | lunch | Ron Man | |
| 3 | Street | fax | | | | |
| 2 | State/Zip | email/web | | | | |
|-----|----------|-----------|------------|-----------|----------|-----|
| | Bus. 4 | phone | 17,432 | lunch / | Bob Neff | |
| 4 | Street | fax | | dessert | | |
| 3 | State/Zip | email/web | | | | |
|-----|----------|-----------|------------|-----------|----------|-----|
| Footer |
|----------------------------------------------------------------------|

*=Ranking Category
@=currentYearRank
^=PreviousYearRank

Hope this is helpful… almost done…


*****************
Here is where I am at…
*****************

I have a query named QallBusinesses which contains all tblBusiness linked to tblBusinessCategory.

Then I have a Cross Tab Query named CTQGolfCourses (for instance) that limits the year and business type which gives me the below results

BusType / BusName / BusPhone / etc. / Cat1 / Cat2 / Cat3 / etc

This is great… it is almost finished… Now, I need the list to include the current year and previous year rank (lets say 2006, 2005 respectively) and sort the list of businesses according to the current year rank… (in case of rank ties sorting by business name) to end of with this:

CurrentRank / LastYrRank / BusType / BusName / BusPhone / etc. / Cat1 / Cat2 / Cat3 / etc.

That is where I get stuck! Can I create a nested Crosstab?

I have tried to create a query using CTOGolfCourses and tblRank linking BusinessID then crosstab that query to get the results I want, however it just ends up creating a records for each business type to have every available rank with every available year, so when I crosstab it, it ranks all the businesses as #1 for both years.

If I can lay this out manually, I know that I can code this using VBA to generate the exact reports I need, using the varying criteria, however I cannot quite get the results I need manually.



Wow, this is a long post! Thanks for hanging in there! I really appreciate any help you can give on this complex problem!

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