Custom Auto Number
May 19, 2013
I have created a Fiscal Database and want to create a custom ID Auto number. I would like the ID number start with FCP, the Fiscal Year (comes off of field of form), Fund Control Point (comes from the form) and a 4 digit auto number (to start with 0001).
Example: FCP-2013-021-0001
Of course, this number gets stored to the Table and the ID number is generated/viewable (Un-enabled) in the form when information is entered into the form.The Fund Control Point is a combo box within the form and does auto populate some other fields within the form.
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Aug 18, 2015
I am using Ms Access 2007 and I am new to it..I have table of following fileds
ID (as a primary key)
AccountingYear (Filed for current accounting Year e.g., 14-15; 15-16)
Series (text- as R, Y, B etc to denote series code)
OrderNo (field to store custom autonumber Order No e.g., for Series R-1, R-2, for series Y Y-1, Y-2, etc)
I have created a form using all these fields..Now what i want to do is I want to create custom order no as first 2 digit of accounting year+Series+Autonumber of respective series as
14R-1
14R-2
14Y-1
14Y-2
14Y-3
14B-1
15R-1
15R-2
15Y-1
15Y-2
Means autonumber starts with 1 for every accounting year of respective Series..how to do this and what code or formula should be applied and where the code should be inserted as I am new to Ms access
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Oct 26, 2005
Here is my issue. In a table with an Auto Number index some records have been deleted. I have been able to recreate them along with their original auto number. The problem is that I do not know how to append these records forcing the original auto number. I have tried changing the auto number field to a number field in the table, this works except I cannot change it back to auto number.
I am sure I’m not the first with this question or issue. I did search through a couple hundred entries about auto number before I posted this question.
Jim
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Jan 21, 2014
I have a form [IUDATA]
I have a add record button.
I have a date field [DATEIN]
I have a text field [DRPNO]
If the [DPRNO] field is empty, I would like the user to have the [DPRNO] field be automatically populated after the user enters a date.
I'd like the format of [DPRNO] to be "dpr YY-XXX"
Where:
YY is the year of the [DATEIN] field and
XXX is number of records in that year.
So for example, if it was the 4th record with a 2013 date the [DPRNO] would be dpr 13-004.
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Mar 16, 2014
I would like to know if there is any procedure to restrict/stop auto number increment for certain number of record count (say 50), then increment by 1 for next 50 records.
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May 10, 2005
Quote by Pat Hartman
>>>BTW, one somewhat undesirable thing happens when you go with replication. Access changes ALL your autonumbers to random instead of sequential. That means that from that time on, all new autonumbers will be assigned randomly to minimize the problem of conflicts between the design master and replica sets. A random autonumber can range from a very small negative number to a very large positive number. These autonumbers can no longer be used as your customer numbers or order numbers if these numbers are ever printed or given to the customer to be used for reference. A customer probably will be confused by an order number = -2. If this is going to cause you a problem, you'll need to switch to custom generated numbers. Post back for details if you need them.<<<<
I'd be interested in getting some details. Data will be entering that table through a data entry form and through appending from a second copy of the DB. I want to make the PK a random autonumber but then when the second DB is added to the Master DB have the table in the Master DB assign each record a "prettier" more usable id number. I know this is stupid but I'm not sure how to relate code to a table (there's no before update event for a table as far as I'm aware).
Thanks for any help you can give.
Stephanie
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Sep 18, 2006
Hi,
I'm trying to get the maximum number in a table field to increase it by one depending on the member that is selected in a drop down in a field.
I have three tables: members, programs and times. Each member can have N programs and each program can be broadcast N times.
Each member has a three digit code, like XXX. Each program has the three digit code of the member + three numbers that are supposed to auto increment. That is, the first program of member X with the member code XXX is called XXX001.
What I'm trying to do is that when a new program is filled in and I select the member, then the program code should update automatically, adding one to the latest program by that member.
That is, if the last program by member X that was inserted in the database is XXX010, then if a new program is inserted it should automatically be XXX011, even though programs by other members have been added in between.
This is the code I use now, for the AfterUpdate when selecting the member in a dropdown in the form. But although I've played around a bit, I just get error messages...
Private Sub medlemsruta_AfterUpdate()
Dim medlemskod
medlemskod = Me![medlemsruta].Column(2)
Dim strMax As String
strMax = DMax("programs_kod", "table_programs", "Left$(programs_kod, 3) = medlemskod")
Me!program_kod = Left$(strMax, 3) & Format$(Val(Right$(strMax, 3)) + 1, "000")
End Sub
Medlemsruta is a dropdown where one selects the member from the members table, where the three digit code is in the third column (Column(2)).
I'm trying to use DMax to get the maximum number for the particular member and after that adding 1 to that for the new program code.
Grateful for any advice! Thanks!
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Jun 2, 2014
I'm trying to get an invoice number field to auto generate the next number, keeping the format as "00000"...this is what I have, which gets the next number but drops the leading 0
Code:
Private Sub Customer_AfterUpdate()
If Len(Me.[InvoiceNumber] & vbNullString) = 0 Then
Me.[InvoiceNumber] = (DMax("[InvoiceNumber]", "[tblInvoiceNumber]") + 1)
DoCmd.RunCommand acCmdSaveRecord
End If
End Sub
invoice numbers are 04024, 04025 etc...how I keep the formatiing?
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Jul 19, 2007
I'm trying to create an auto generating ID number field that contains a date followed by a sequential number for that date. In example...
YearMonthDay###
070719001
070719002
070719003
tomorrows numbering would be
070720001
070720002 and so on.
Each new day would start a new sequence of 001, 002, 003, etc.
I have searched these forums and haven't really found any answers. Could someone direct me in the correct direction. Also I need this number to be saved in the table and not just displayed or printed.
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Oct 6, 2006
I try to explain my problem.
There is a report have 50 records.
I print the report first time and Set the number by Data>running sum method. This start from 1 to n...
I require a Form Where i enter to initial number example 22 and say preview report.
The report Set the line number of Details Section Like
22
23
24 etc...
How can i do this. Please help
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Dec 16, 2014
Been looking around for a solution for a custom ID and can't quite find one that's specific to my problem.
I am creating a log and I want to give each new log entry a new log number. The format would be: IEyy-xxx. The ID is the letters IE, then 2digit year, a dash, then 3digit incrementing number. The ID should reset back to 001 every year (e.g. if IE14-623 is last log entry of 2014, first log entry of 2015 would be IE15-001).
My table has an autonumber that I will use as the primary key- which is not the log number- and looks like this:
These are the fields in my table:
Index Log Number (autonumber and primary key)
IE number
Program Name
Date Created
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Apr 20, 2008
I need to create an auto number for service calls that show the following:
year as 08, 09 etc, month as a letter, Jan = A, Feb = B etc then an incremental number starting at 300 for each month/year combination.
So for example: 08A300
Can anyone help me as I am stuck?
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Sep 10, 2006
Well, here's my database :
Name : String
Address : String
I want to add an automatically generated column, "no.", to show which number it's in. Like this :
No. Name Address
1. A Unknown
2. B Unknown2
The problem is, I can do that with Auto-Number, but if the user delete row 1, the number in row 2 is still 2, not 1.
Is it possible to generate query that have "no." column in it ?
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Dec 18, 2013
I have a table with an auto number PK. This table will contain orders. I'd like to use the PK from this table as the Invoice number on the invoice. I'd like to have it start at a number other than "1" just because it looks better on an invoice. I don't know how to do this. I looked at the table design to see if there were options available to me there but couldn't find anything. Is it possible? (I do not know how to use code.)
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Dec 8, 2005
The title probably doesn't give an idea of what I need, so here goes.
We currently have reference #'s for our bills that include the date requested in mmddyy format, the first 3 letters of the customer, the initials of the order taker and finally a sequential number to show the sumber of bills that day.
example: 120705SEAGMM02 2nd order taken by GMM for Seagate on 12/7
120705SEARLH01 1st order taken by RLH for Seagate on 12/7
I want to generate this number automatically based on the date entered and the initials given of the user. We only deal with one customer at our desk so that will always be "SEA".
I have a query that generates the first portion (date, customer, and initials):
SELECT Format([REQDATE],"mm") AS [Month], Format([REQDATE],"dd") AS [Day], Format([REQDATE],"yy") AS [Year], Format([REQDATE],"mmddyy") AS [Both], [Both] & "SEA" & [PickUpReqData]![INITIALS] AS REFNO
FROM PickUpReqData;
But I can't seem to get my head around the part of generating the number. I know I had done this in a database I created 2 jobs ago but all my files were flooded out in Katrina. (I have since relocated to Atlanta, although I'm not looking for sympathy. But I will take what I can get!)
Anything to point me in the right direction will be appreciated. I am looking to have this on a form and feed the REFNO field in the PickUpReqData table.
Thanks.
Gary
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Mar 20, 2012
I have a table called "OrderDetails" with following fields:
Num
OrderID (Primary key)
Product
Quantity
Price
I want to create a data entry subform that can used to enter order details in this table such that, for a given OrderID, the Num field is automatically set to previous number + 1. For example, for OrderID = 12, if there are 4 products that need to be entered, the 4 records should automatically take 1 , 2, 3, 4.
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Mar 17, 2005
I have a form with an Auto number field. When the form is opened in new record mode the auto number field displays the following: (Auto Number) instead of the actual number that it has generated. I want the number to be displayed
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Jul 25, 2005
Hi, I have a form with some fields on it, there is one called Pro Number. what I would like to happen is when a new record is created, it starts at a certain number and continues to increment by one. In other words, the first record would be 5600 and the next new record would be 5601 etc.
I did have this working in an previous database, by creating a append query to start the number, but that does not seem to be working now...
Any help would be very much apprecited.
David
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Dec 29, 2005
I make a data base every year for work orders that my work does for our customers, I have every thing set up and it looks great except for one field, last year I was able to make it do an auto number once I put the date in. for example first box work Order # ___ second box date once I put in the date an work order # would fill in the w/o# box and it would follow what ever the last work order # was (12600). for example I need the year 2006 TO START OFF WITH # 12601, What querie/option do I need to accomplish with this info.
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Jul 10, 2006
are you able to do something with the auto number.
i'd like it to display R/N "month" auto number "year".
i cant seem to get it to display the month and year
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Jan 6, 2006
I have an access data base and every year I (only my second year making it-ex-employee use to make it) need to make a new one to start off the year for all our new work orders.
but any way I have the form made looks exactly like the previous years but I can not get the work order box to become an auto number and I need it to tart of at 12601 and I had it so that when I put in the date the next work order # would pop in the box, and I need to get all the hours and part totals to add up.
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Aug 3, 2005
I have 47 records in a table that were numbered 1-47 with auto number. I arranged the records in order of date increasing, and now, the auto numbers are all jumbled up. I want to have autonumber re-number the table 1-47 with 1 being the earliest date and 47 being the latest. Is there a way I can do this with autonumber? I need to continue using auto number, so I cannot simply just delete the field, and re arange the numbers manualy. what I tried to do was, delete the old auto number field, arange the table in order of date increasing, and then put auto number back in the table. All that did was give all the records their old numbers that auto number had previously given them. It's like access will not forget the numbers auto number had assigned to them.
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Oct 3, 2006
Hi I have a question connected with new start of counting of Auto number filed in a table. I just want to start numbering from the beginning in easy way.
Thanks!
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Jan 4, 2008
I have an ID field set as auto number, just because I need something for a key and all other data is not unique.
The problem is that it is not incrementing properly. I have 121621 in the autonumber field in the last record.
When making a new record, it is using 105347, which obviously already exists, and is causing problems.
I have already done a compact and repair which is supposed to fix this, but it has not. Is there anything else that I can do?
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Nov 30, 2004
Does anyone have a trouble in Auto Number in Ms Access Database?
My case is I have 4,000 plus data with relationships to other table, and suddenly one field is not saving to the proper ID (data type of one field is MEMO).
If any one out there have this same problem please send me to my e-mail
kutchaia@yahoo.com or webmaster@alwabra.com
I want to prove this to my boss that Auto Number in database can cause a lot of problem.
Thanks
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Feb 2, 2005
can I make a field that can auto-number which the format that I want??
As I know that there is two format for auto-number
but I don't like them
I want to number my own format
like
XXX-YYYYMM-ZZZZ
XXX is the category number that would be selected in the form connecting to table
YYYYMM is the date year and month
ZZZZ is another auto numbering
Can I do so
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