Customized Primary Key With Auto Number
Oct 6, 2004
Hello,
I am a beginner and know a little about access. I am trying to create a customized Primary Key with an auto number. I want it to look like this: VP001 ,next record, VP002 and so forth. When I enter a new record and want it to do this automatically. It could be VP1, then VP2, I don't need the extra zeros but it would be nice. I don't know how to do this. If someone could please help walk me through this. Remember I am a beginner with databases and need help.
I would appreciate it
Thanks
Biz
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Nov 20, 2013
I want to create Customized Serial Primary Keys and dont know how to go about it.
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Feb 8, 2008
Hi there.
I am creating a database and i have the layout I want. although I am having problems as i am using autonumber as the primary key in each of the tables. Is there are way to make this work as the data to be entered into this database does not have a natural key until they are 4 months into the process.
i have attached my relationships diagram.
if it is not a good idea to use an auto number as the primary key does anyone have any suggestions as to what i should use?
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Feb 12, 2008
Hello ALL,
I want to know how to reset (to start again from 1) my primary key field. As an example i have the "Customers" table with the field "customerID" as PK now i entered many values (20) then i deleted them but i want to start again and the "customerID" value starts with 21 i understand that but i want a fresh DB (i was testing things) and i want to start from 1 can i? how? i even deleted the relation between this table and the other table but no success!
Some help please?
THX in advance
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Feb 13, 2008
Hello ALL,
I want to know how to reset (to start again from 1) my primary key field. As an example i have the "Customers" table with the field "customerID" as PK now i entered many values (20) then i deleted them but i want to start again and the "customerID" value starts with 21 i understand that but i want a fresh DB (i was testing things) and i want to start from 1 can i? how? i even deleted the relation between this table and the other table but no success!
Some help please?
THX in advance
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Nov 19, 2011
Can I change the primary key currently set to my products description to an auto number? I'm trying to make things right, also does the foreign key get an auto number?
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Jun 19, 2013
When I first was making my database I used all auto numbers for PK's. But then I read an article or two saying that you really don't need to do that if you don't have to (actually, the article said "don't use autonumber if you want anyone to understand your database). I have a few tables (most employee experience type tables) where I just use the word as the PK and there is no auto number in the table at all.I continue to build my database?
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Jun 23, 2013
Is there a way I can format AutoNumber for a primary key, for example, have the first ID start as C001 then for the next entry Access will automatically go to C002, and so on and so forth?
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Oct 26, 2005
Here is my issue. In a table with an Auto Number index some records have been deleted. I have been able to recreate them along with their original auto number. The problem is that I do not know how to append these records forcing the original auto number. I have tried changing the auto number field to a number field in the table, this works except I cannot change it back to auto number.
I am sure I’m not the first with this question or issue. I did search through a couple hundred entries about auto number before I posted this question.
Jim
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May 21, 2007
I have used priamry keys in my tables and these are set to auto numbers on the advise of fellow forumites.
One question if at the end of every year I need to upload batches of data to my tables, this would mean I would need to go through each record and manually enter the foreign keys in the linked table.
Surely Access has a better way of dealing with this issue?
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Jan 21, 2014
I have a form [IUDATA]
I have a add record button.
I have a date field [DATEIN]
I have a text field [DRPNO]
If the [DPRNO] field is empty, I would like the user to have the [DPRNO] field be automatically populated after the user enters a date.
I'd like the format of [DPRNO] to be "dpr YY-XXX"
Where:
YY is the year of the [DATEIN] field and
XXX is number of records in that year.
So for example, if it was the 4th record with a 2013 date the [DPRNO] would be dpr 13-004.
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Mar 16, 2014
I would like to know if there is any procedure to restrict/stop auto number increment for certain number of record count (say 50), then increment by 1 for next 50 records.
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Jul 13, 2006
I am developing a DB that is composed of approximately 50 tables. The primary key in every table is automatically generated byAccess. I understand that the primary key for each record in the table has to be unique. My question is: Is the primary key uniqueness applicable across the entire DB?
For example, table A has a auto gen key #25 in it. Therefore, no key in table A can be #25. Now I make an entry in table B (A:B, is 1:many). Can the primary key in table B be #25? OR, once #25 is used and continues to exist, it cannot be used in *any* table?
I have made several small examples and the keys across all the tables are unique. I don't know if this is guranteed across all the db tables, or just in my particular case?
Thanks
John
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Aug 11, 2006
Hi all, I currently have 2 databases: a main current database (Main.mdb), and a secondary database (Working.mdb).
They are identical, except the working database has no data, just the existing tables, forms, etc. from the main database.
When I (or a programmer) makes changes to the forms and some underlying calculations, they are first made in the Working database.
After the changes are made, i delete all the data from the tables in the working database (data from testing, etc.). I will then copy all of the data from the tables in the Main Database over to the Working database, then rename the Working Database to the Main Database.
The only problem I'm having right now is that the primary key in one of the tables (ClientID) is an autonumber. When I paste the data into the Working Database, all the ClientID numbers change. Is there any way to keep the numbers the same as the Main database?
Thanks in advance!
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Jan 24, 2007
Anyone...
Please can you tell me how I run a make table query that makes one of the fields a primary key. Can it be done in the query or do I have to set it as part of a macro that runs the query. If so How do I achieve this.
I am running a make table query from a link table so i can use it with infopath. I run the make table query every time I update the spreadsheet that the link table runs off and it makes a proper table with it for infopath to run off (because I can't get infopath to run off a link table, No primary key means it won't submit.) When I run the macro that runs the query and creates the table, I need it to make oone of the fields a primary key.
Any suggestions
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Sep 18, 2006
Hi,
I'm trying to get the maximum number in a table field to increase it by one depending on the member that is selected in a drop down in a field.
I have three tables: members, programs and times. Each member can have N programs and each program can be broadcast N times.
Each member has a three digit code, like XXX. Each program has the three digit code of the member + three numbers that are supposed to auto increment. That is, the first program of member X with the member code XXX is called XXX001.
What I'm trying to do is that when a new program is filled in and I select the member, then the program code should update automatically, adding one to the latest program by that member.
That is, if the last program by member X that was inserted in the database is XXX010, then if a new program is inserted it should automatically be XXX011, even though programs by other members have been added in between.
This is the code I use now, for the AfterUpdate when selecting the member in a dropdown in the form. But although I've played around a bit, I just get error messages...
Private Sub medlemsruta_AfterUpdate()
Dim medlemskod
medlemskod = Me![medlemsruta].Column(2)
Dim strMax As String
strMax = DMax("programs_kod", "table_programs", "Left$(programs_kod, 3) = medlemskod")
Me!program_kod = Left$(strMax, 3) & Format$(Val(Right$(strMax, 3)) + 1, "000")
End Sub
Medlemsruta is a dropdown where one selects the member from the members table, where the three digit code is in the third column (Column(2)).
I'm trying to use DMax to get the maximum number for the particular member and after that adding 1 to that for the new program code.
Grateful for any advice! Thanks!
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Jun 2, 2014
I'm trying to get an invoice number field to auto generate the next number, keeping the format as "00000"...this is what I have, which gets the next number but drops the leading 0
Code:
Private Sub Customer_AfterUpdate()
If Len(Me.[InvoiceNumber] & vbNullString) = 0 Then
Me.[InvoiceNumber] = (DMax("[InvoiceNumber]", "[tblInvoiceNumber]") + 1)
DoCmd.RunCommand acCmdSaveRecord
End If
End Sub
invoice numbers are 04024, 04025 etc...how I keep the formatiing?
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Apr 20, 2008
I need to create an auto number for service calls that show the following:
year as 08, 09 etc, month as a letter, Jan = A, Feb = B etc then an incremental number starting at 300 for each month/year combination.
So for example: 08A300
Can anyone help me as I am stuck?
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Sep 10, 2006
Well, here's my database :
Name : String
Address : String
I want to add an automatically generated column, "no.", to show which number it's in. Like this :
No. Name Address
1. A Unknown
2. B Unknown2
The problem is, I can do that with Auto-Number, but if the user delete row 1, the number in row 2 is still 2, not 1.
Is it possible to generate query that have "no." column in it ?
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Dec 18, 2013
I have a table with an auto number PK. This table will contain orders. I'd like to use the PK from this table as the Invoice number on the invoice. I'd like to have it start at a number other than "1" just because it looks better on an invoice. I don't know how to do this. I looked at the table design to see if there were options available to me there but couldn't find anything. Is it possible? (I do not know how to use code.)
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Jul 24, 2012
I have an infopath form, which people in my company can fill out to order parts. The form is linked to an Access database. The primary keys for the database are the Order Number and the Line Number (where the specific part info is in the system). The form also takes info about who entered the order, when they entered it, etc.
My problem is that while the form will be used for only one order, it may be used to order multiple parts. So the infopath form has a repeating section with a table where they can enter multiple line numbers and part names, etc.If I use the form to enter just one part, everything works great. But when I use the repeating section to add multiple parts, the information specific to the repeating section is added to the database but the rest of the information (who entered, when the entered, etc) isn't.
My intial idea was that since the first part is entered correctly and the subsequent parts are missing some information which is already in another line in the database. Maybe if there was a way to pull the information from another line into the lines with missing info within access would solve my problem. So basically automatically populating the rows with matching Order Numbers with the information that is missing.
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Dec 8, 2005
The title probably doesn't give an idea of what I need, so here goes.
We currently have reference #'s for our bills that include the date requested in mmddyy format, the first 3 letters of the customer, the initials of the order taker and finally a sequential number to show the sumber of bills that day.
example: 120705SEAGMM02 2nd order taken by GMM for Seagate on 12/7
120705SEARLH01 1st order taken by RLH for Seagate on 12/7
I want to generate this number automatically based on the date entered and the initials given of the user. We only deal with one customer at our desk so that will always be "SEA".
I have a query that generates the first portion (date, customer, and initials):
SELECT Format([REQDATE],"mm") AS [Month], Format([REQDATE],"dd") AS [Day], Format([REQDATE],"yy") AS [Year], Format([REQDATE],"mmddyy") AS [Both], [Both] & "SEA" & [PickUpReqData]![INITIALS] AS REFNO
FROM PickUpReqData;
But I can't seem to get my head around the part of generating the number. I know I had done this in a database I created 2 jobs ago but all my files were flooded out in Katrina. (I have since relocated to Atlanta, although I'm not looking for sympathy. But I will take what I can get!)
Anything to point me in the right direction will be appreciated. I am looking to have this on a form and feed the REFNO field in the PickUpReqData table.
Thanks.
Gary
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Mar 20, 2012
I have a table called "OrderDetails" with following fields:
Num
OrderID (Primary key)
Product
Quantity
Price
I want to create a data entry subform that can used to enter order details in this table such that, for a given OrderID, the Num field is automatically set to previous number + 1. For example, for OrderID = 12, if there are 4 products that need to be entered, the 4 records should automatically take 1 , 2, 3, 4.
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Jan 14, 2005
Hi
How can you set a primary key number (autonumber) to start from a particular number - eg "10000"
I have invoices issued from an old accounts package - and am creating a new database to replace it, but do not want to duplicate old invoice numbers. I seem to remember in the past a way of setting this but cant remember - any help please ?
Thanks
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Apr 9, 2013
I have new database in this database i make primary key to field (ID NUMBER)
I enter data in this database just copy and past
If I enter any ID Number which is already in database , this database is stock
How I avoid this problem and how I let this database to accept other ID Number which is not in database and ignore other?
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Feb 3, 2008
Hi
How can I make the primary key (participant #) in my table equal the record number on the Form? In other words, when I open the form, I need two things to always happen:
1. the primary key must equal the record number (which is displayed on the form)&
2. when I click "Add New Record" button, I want a new customer # automatically generated and in the correct order.
Is this possible? I've been struggling...
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