Hi there, I have created a gym database, within it you can push a button each time a member attends and the date they attended is stored in a table "Attendance", multiple values are stored in this table because i want to see each time the member attends.
The problem comes when I went to create a query to pull out members who have not attended for 2 weeks or more. I am not quite sure how to do this, I think it is by putting a DMax criteria on the "AttendDate" field in the attendance table when i create a query but I am quite lost!
This qry pulls from multiple tables to create a job ticket for the technician/installer. I will not list all the tables because I have narrowed down my problem to two specific ones. These two tables:
tblBusinessCustomer tblBillingInfo
Have a one to many relationship, due to a single customer could have multiple billing notes, this is how the tables are structured:
I have a one to many relationship using the CustomerID field from tblBusinessCustomer to tblBillingInfo. When I run the report I have a field for billing notes. So what happens is that when I run the report (using the qryJobTicket as a filter) the report will have as many iterations as there are Notes. So for example:
CustomerID: 1 BillingNotesDate: 1/1/12 BillingNotes: (some form of gibberish) BillingNotesDate: 1/2/12 billingNotes: (different gibberish)
so the report will run twice, one for each "line" of notes. I have tried using a form of the Dmax function as a filter in the qry so that I would only grab the most recent date from the BillingNotesDate field, thus only running a report and grabbing the most recent info.The problem is that I have inherited trying to clean up this database, and I added the BillingNotesDate field, since before they were running a constant "log" in the notes field:
1/1/12 Customer changed Name to ABC company, 1/2/12 Customer was notifited of late payment, 1/3/12....and on and on.SO there are NULL values in the BillingNotesDate field for all of the OLD data. And instead of trying to clean that up right away, I was trying to use the Dmax function to give me the most recent date, but the ones that had no date at all (NULL) it would not pull that record. I am trying to use the DMax function on a Date Field with Null values
for some days i've a problem with an Access-Query and up to now i didn't succeed to find an answer, i'm not even sure if there is one.
So, how to explain my problem. I'm trying to compile a Database for my small department to organize our computer-short-course students (application, grades, attendance...)
And with the grades i have a problem as well as with the attendance. Up to now we are just using paper sheets for grades and attendance. So i just thought that it would be the easiest thing to create a similiar-looking form, drawing of planned Query-output-layout is attached.
The attendance should be set with a checkbox. New days are set with a small subform. For the attendance i've this table-layout:
tblAttendance aSID aCID aDate aPresent
When a new day is set, every student gets a new record at the tblAttendance, which shall be compiled together for the later Attendance Form.
So now the big question comes, is it possible to create a query that fits my needs (variable amount of days and students and the possibility to set my records)? It is important that i've a big sheet with all the days, students of a course at the same time.
Any suggestions - i'm completly lost. Thanks in advance, protos
i'd like some initial help with how best to set-up my tables for a database i need to create. if anyone could give me a synopsis of what i need to do it would be great and then i can try and piece it together.
here are the requirements;
one student can attend many different courses.
each course runs for 10 weeks.
i'd like to be able to have forms to;
- add a student. - assign classes to a student. - record absence via a combo box for each student for each week
i'd also like to have a report mechanism that can record if a student is absent for 3 or more classes.
as i said, some pointers or examples would be great as i am new to this. i pressume i need;
a table for students studentid firstname lastname
a table for the courses courseid coursename
a table for attendance attendanceid courseid studentid present/absent (combobox) week
Am most stuck on the date part. the data may not be entered every week so i can't really use a date function. instead i need a combobox or something to be able to select the week.
Okay...I know the basic syntax for Dmax (or at least I thought I did) but I cannot get this statement to do what I want!
In the <before update> event I tyoed this:
Dim RNum As Long Me.txtRNumber = DMax("[Request_Num]", "test_request") + 1 Me.txtRnumber = RNum
txtRNumber is the field on the form Request_Num is the field on the table test_request is the table
yes...I know the name syntax is bad (it's an older db I'm using as a test for a newer one).
Obviously, I want to automatically increment the field value by 1 on every new record (an if newrecord clause is included). But I just can't get the stinkin thing to work!!!
I am having difficulty understanding under which circumstances I should be using Max() as opposed to DMax() functions. Both seem to do the same thing (find maximum value in a field), but DMax has additional arguments.
What I currently want sounds like neither of these, as I want to query the maximum of several values in various fields for a specific record, rather than the maximum of several records in a specific field. Is there a way of doing this otherwise than by nesting IIF functions several deep?
I keep running into "Microsoft Office Access has encountered an error and needs to close" error messages, and am coming around to the view that I may need a UDF. I have never done one in Access before (but did some time ago in Excel).
Currently I have fields in various tables: T_Clients.Commencement T_Clients.Cessation T_Tasks.StartDate T_Tasks.EndDate
There is a one (T_Clients.ID_Clients) to many (T_Tasks.ID_Clients) relationship T_Clients.ID_Clients and T_Tasks_ID_Tasks are primay keys.
In "pseudocode" my query, probably via a UDF, needs to return:
Commencement and Cessation may contain Null values, which are then to be treated as #1900-01-01# for the purposes of any comparisons.
My first attempt at this was to create several queries, each based on the previous query. Inefficient, perhaps, but I could trace the logic. I started by creating queries that substituted #1900-01-01# for null values in the Commencement and Cessation fields.
However when I got about 3 queries deep I ran into the "Access has encountered an error and needs to close" error, and no amount of playing around with it stopped that.
I don't know if relevant but I don't *really* have a T_Tasks.StartDate field. I have a query that calculates the start date from the previous EndDate, but I did not want to complicate the problem specs. That query seems to work ok. If I get a solution to the above I hope to jigger it to fit.
I want to create fields that are in the form IC0000001, IC0000002, etc. I can do the increment in the numbers by using the dmax function but how do I add the alphabets before it? How can I start with 0000001 instead of 1? Any help would be greatly appreciated, thanks so much!
I have created a form to add students to this table but I need a button that will read the highest StudentNo and then add one, putting the new stundent number in the form in a new record?
How can I go about doing this? Can it be done using a macro or do I need to use VBA??? I have been told that I would need to use the DMax function but I dont know VBA.
A Batch may have many samples of which some may be visuals
Currently I store a variety of values (some number, some text and some a combination of both) in ClientSampleRef but I would like to start on some samples creating the value for the ClientSampleRef If the sample is a visual (this is indicated by a check box on the form giving a value of -1) I would like to make the ClientSampleRef = Visual 1 this would then increment within the same batch by one each time. I have taken some code from Dev Ashish and Arvin Meyer and changed the field and table names but I am getting an error saying there is a missing operator
If Check42 = -1 Then Me.ClientsSampleRef = "REC-" & Right(DMax("ClientSampleRef", "tblSampleDetails"), Len(DMax("ClientSampleRef", "tblSampleDetails")) - InStr(1, DMax("ClientSampleRef", "tblSampleDetails"), "-")) + 1 End If
I am just testing this code so I have created a record with a value of REC-1 in the field ClientSampleref I have also created a test database and the code works within that upto a value of REC-10 then I get problems
I'm using Between DMax("DateFieldName","TableName")-10 And DMax("DateFieldName","TableName") expression
in query to find time interval 10 days prior the last record puting this into Date field in my query Criteria. It's working fine. But I want to find time interval a Month and an Year prior the last record. I'm thinking to use DateDiff func to calculate properly intervals.
Between DMax("DateFieladName","TableName")-DateDiff ("m",1-2-100,1-1-100) And DMax("DateFieldName","TableName") --> for a month
That function also work but I'm not sure if it calculate correct result
Hello Access friends, Trying to have a sequential autonumber for the ScreenID with the DMax () function. Please advise on what is wrong with the following : =Nz(DMax("[ScreenID]","[Screenprep]","[ScreenID] = '" & [CarModel] & "-" & Left$([Category],1) & "'")+1,0) Neither putting this code in control source or beforeupdate event of the form is not working.
I have looked around and from previous posts in the forum come up with this module. But it is not working either: Public Function NewScreenID() As String
Dim db As DAO.Database Dim rst As DAO.Recordset Dim ScreenID As String Dim CarModel As String Dim Category As String
On Error GoTo Err_Execute
Set db = CurrentDb()
Set rst = CurrentDb.OpenRecordset("SELECT Max([Screenprep].[ScreenID]) AS MaxScreenID from [Screenprep];", dbOpenSnapshot)
If IsNull(rst!MaxScreenID) Then NewScreenID = [CarModel] & "-" & Left$([Category], 1) & Format(1, "0000") Else NewScreenID = rst!MaxScreenID + 1 End If
rst.Close Set rst = Nothing Set db = Nothing
NewScreenID = ScreenID
Exit Function
Err_Execute: 'An error occurred, return blank string NewScreenID = "" MsgBox "An error occurred while trying to determine the next sequential number to assign."
End Function
In advance thank you for your time.Can someone please guide me on how to sort this out?
My main form contains a Entry_No (Text – Not duplicate) field. I used following code in the same form in a command button’s OnClick event to increment integer value of Entry_No to “Issue-1”, Issue-2”, “Issue-3” & so on.
The record source of the main form initially was based on query which I removed later. I placed following code to display only the last record while form opens (on Open event). This is a try due to very large table and I don’t want my form / query to load all 90,000 records into the memory at one time that takes time. I placed a unbound text box (TxtMaxt) to disiplay Entry_No field of last record of the table which is ok.
Txtmax = DMax("[Entry_No]", "T_Drug_Receiv_Head") ‘ This is OK.
Dim NSSQL As String
NSSQL = "Select * from T_Drug_Receiv_Head where [Entry_No] = Txtmax" Me.Form.RecordSource = NSSQL Me.Refresh
When I open the form, it asks me ‘Enter parameter value’ for ‘Issue’. When enter something then dialog closes and form appears with blank record except showing displaying Entry_No field of last record of the table in the Txtmax unbound text box.
When I removes code from on open event and selects query that was set before as record set, it works.
I have a form with a combobox where I select the Carrier witch then populates a multiselect listbox with all the record from that carrier in the specified date. When I select them and click save I want all the record ID(ConID) saved under the same ID(manifest ID) ie,
1 223 1 225 2 344 2 4444 Ect
It saves it in a table called Manifest With the fields Manifest ID and CONID which is a lookup field to a different table. Here is my current code for the on click command
Code: Dim db As DAO.Database Dim rs As DAO.Recordset Set db = CurrentDb() Set rs = db.OpenRecordset("Manifest", dbOpenDynaset)
[Code] ....
Now I've done some searching and I thin dmax is what I want to use.. But I am not sure how to make it work...
I'm reading lots of threads about various problems with autonumber, and I encountered a corruption in a very beginning database myself, using the autonumbered field as a sequential file number, my primary key. So, my question is.....how is the very most simple, NOVICE, way to use DMax (step by step on what to write and where to put it) to create a sequential file number, starting from 00001 and ad infinitum until I go out of business :)
I simply want a field called "file number" that will effectively auto-number, without the dangers of autonumbering crashes etc.
I have data in a table I am extracting using an append Query, I wish to assign a number from the original table +1 to the records pulled by the append query. I am very new to this and have the expression below, however the result is #error in created field CertifNumber The data I am looking for is in table Sample Details and the Field is CertNo
I have inherited a database that already has heaps of records in it. One of the forms which is used constantly, has a "BookNumber field" (taken from an underlying table called "Participants". At the moment, this number is entered by hand, but it really could be done automatically increasing by 1 each time a new record is created.
My questions are these:
1. If the BookNumber field in the Participants table is a text field, can I use DMax on it, or does it need to be a number field?
2. If it does need to be a number field, will it cause problems to the existing records if I change the text field to a number field in the table design?
3. Where do I put the DMax statement - in the table or in the form? I am assuming that I put it in the form, but point it to the table is that right?
I know you have answered heaps of questions about DMax before (I think I have read just about every one), but I'm still having trouble figuring this out. I tried putting a text box in the form that had an expression that read: =DMax("BookNumber", "Participants")+1 as it's data, but it just came back with an error message.
after I insert a new record using INSERT INTO and then use DMax() (in a private sub) to look up the new record. About half the time DMax() pulls the new record based on the primary key field (AutoNumber) just fine. However, half the time it pulls the max record prior to the new record being inserted. I.e. record 1001 was added and DMax() pulls record 1000. I'm assuming that my issue has something to do with the timing of when the record is writen/saved in the table. Is there a simple method of refreshing the table that I can use prior to using DMax()?
My code is supposed to advance the number of times the current user who is logging in and advance by one. It is NOT doing this by the Current User? It is advancing the count from the greatest number by one?
Need to modify SQL to allow for txtlogincnt ? ? ?
txtUserID is the Users Login Name. LoginCnt is the number of times the User has Logged in.
1 Other pieces of code that get's the Log Count per User logging in. This part works!
How do i use DMax() function instead of Autonumber, since the table is empty and it wont know what to do with Dmax() + 1 for next record?
E.g I have a new table Customer_details which contains
customerID customerName Age
now if i enter data through forms, i want the CustomerID to be incremental for each new record, so i can use Dmax() function. But since the table is empty how can i tell the form, through VBA that if it is null store 1 else store Dmax("CustomerID", "Customer_Details") + 1
DMax multi user.I don't get a PO number and when I click on my subform I can't change the values because it says I need to add multi user.Also code that Chris O and RainLover had references additional fields which I don't have. I only have the one field that needs updating.I have PONumber textbox and tbl.Purchase with the field PO..Here's the code I used.
Private Sub PONumber_AfterUpdate() If (conHandleErrors) Then On Error GoTo ErrorHandler ' If we have some data If Len(Me!PONumber) Then
