Data Entry At The Top Of A Datasheet
Jul 6, 2006
I have a subform that I would like to have people use for data entry. It's in a data sheet view and sorts by date (the most current date at the top).
This works fine -- when there are only a few entries. But as time goes on and the list grows, it means the users will have to scroll to the bottom to get to their data entry field. Yes, I know they can use the record selector, but I want to make it easy and intuitive as the users of this data base have very little formal training and aren't very computer savvy.
I'd like for them to go to the form, and just start typing the new info in the top line. Is there a way to make the "new" line appear at the top of a datasheet?
Thanks all of you for your help on this forum!
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Feb 9, 2015
I want to use the same form in datasheet mode for data entry and retrieval. When retrieving, all controls are disabled and locked. I am trying to enable and unlock them for modifying but that isn't working.
<code>
DoCmd.OpenForm "PO_Practice Data", , , , acFormEdit, acHidden
Forms![PO_Practice Data]!PO_Name.Enabled = True
Forms![PO_Practice Data]!PO_Name.Locked = False
Forms![PO_Practice Data]!Practice_Name.Enabled = True
Forms![PO_Practice Data]!Practice_Name.Locked = False
[code]...
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Dec 6, 2014
I have a primary school database. I'm trying to create a form that allows a teacher to select their class, then select a subject and then be presented with a data entry form in a table layout that lists only their student's names in one column and an empty column to input results for the selected subject.
To simplify my explanation to just three tables, lets say my tables are:
> Students....which stores student names plus a foreign key for their class
> Classes...which stores the class name
> Results...which stores all the results (fields are: ResultID (key), StudentID, SubjectID, Result, DateofResult)
I have no problems creating reports where the teacher selects their class from a combo box to generate a report based on a crosstab query. But this one has me stumped.
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Sep 1, 2007
Hi,
There is a requirement for
1)Populating a datasheet in a subform with a querystring which is dynamically built in VBA.This querystring is constructed based on the search criteria fields selected by the user in the main form.How can this be immplemented?
2_To click/double click a record in the datasheet,extract data and populate textfields,comboboxes with it which are in the main form.How is this achieved?Also,I can't find click events in a datasheet.
Pls let me know.
Thanks,
Savita
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Mar 9, 2006
First I would like to give thanks to all the knowledgeable folks here who have helped me with my DB to date. It is working and every one is very happy and I have learned a lot.
So now I would like to add some more functionality to this existing project.
My DB is for data input of customers for a drawing. It has the following fields: Id, account number, first name, last name, date/time, score1, score2.
I t is taking a great deal of time for the users to enter in hundreds of entries a day. Most of the entries are customers who are already in the DB. I would like to get the fields to auto fill the data for existing customers say after the account number is entered. So after you put in the account the name and any other pertinent data would shows up saving users from typing it in again.
The first problem I am having is that this is still a data entry form and I can’t figure out how to be able to see the account information and still add new data to the record? The new data is a daily score they get.
Second I haven’t figured out how to call up the customers information from just the account field.
I’ve googled this and haven’t found anything terribly helpful.
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Mar 5, 2015
I an trying to create a data entry form (IndividualsEntryFm) to input data for fields such as (First Name),(Birthdate) etc., these to be saved to the (IndividualsTbl)
I also have another table (NamesTbl) which has family names etc. The two tables are linked by a (MainID) field. I want a combo box on the individualsEntryFm so that I can select the family name. Then I wish the empty fields for the IndividualsTbl to be available to enter data.When I press the save button I then want this data saved, together with the MainID from the combo box to the IndividualsTbl.
I have set the IndividualsTbl with a (PersonID) field as an auto number each individual therefore has a unique PersonID but may well share the MainID. I'm trying to link many people to the same address.
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Dec 18, 2014
I am trying to save specific data from a data entry form to a specific depending on what the user selects from a dropdown/combo box.
So if the user selects "test company from the combo box, that data (from that form) will save to the Test company data table.
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Feb 18, 2015
My aim is to have my forms open to a new record, which I have done, but if my users need to then update or edit data in previous entries, they can click a button that allows this.
My thoughts were to add a button, then put in code so that the necessary properties changed the form from displaying a new record or records entered since opening it, to showing all records in the associated table....
As an example there is a table for purchase orders. When clicking on this from the main menu form, it opens up the purchase order form to create a brand new PO. At times though, we will need to revisit an order to attach a copy of an invoice, or update the cost of whatever was purchased.
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Jan 5, 2013
My question is this: I have a table where I'm entering employees' hours worked. Basically, it's something like this:
ID WorkerNumberDateworkedTimeStartTimeEnded
121/2/201310:00:00 AM3:00:00 PM
221/3/20132:00:00 AM11:00:00 AM
321/4/201312:15:00 AM11:30:00 AM
421/5/201310:25:00 PM11:00:00 AM
531/2/201311:00:00 AM3:30:00 PM
631/3/201312:00:00 PM10:00:00 PM
731/10/20137:00:00 AM4:00:00 PM
I have a query that (easily) determines how many hours an employee has worked on any given day. What I can't figure out at all, is how to write a query that can figure out how much time an employee had off in between shifts.
Thus far I'm able to run a query that separates this main table into individual workers by their id numbers, but can't figure out how to determine time off between shifts - as the last hour worked one day, and the first hour worked the next day are on two different lines (they are two different table entries).
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Sep 28, 2014
My db has multiple linked tables. As time passes and work on a project continues data needs to be added to a separate table that is linked to the first table to be populated.
i.e., Initial design data is entered first, when drilling is complete more data is added to a linked table, when drilling is surveyed yet more data is added to the second table.
What I want to be able to do is to query for a particular set of existing design data, display this on a form and on the same line enable data entry to other fields from other tables which are linked to the existing design data.
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Mar 5, 2008
I have a shared db where there is a requirement for more than 1 user to enter data in the same form and hence the same table. Up till now there has only been 1 data entry clerk so there has not been a problem.
Would accessing the same form by different users cause a problem, assumming they are inputting different records?
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Jul 6, 2005
This has most definitely been asked before but I really cant find anything on the forum! Ive created a data entry form which has a save button which the user must click each time to save the record. However how do I refresh the form i.e. empty all data from the previous record without exiting the form. Ive tried to combine the undo macro but that simply deletes the previous record. Any help please!!!
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Jan 23, 2005
I have a form (Main) with a subform (MainSub) set as a datasheet.
The main form holds details of employees and the subform holds targets and dates for the employees.
the subform has 4 fields, Target, StartDate, EndDate, AchieveDate.
What i would like to do, is show the date of the target that was achieved last on the main form.
For example,
Joe Young has 3 aims, 2 of which are complete and 1 which is still ongoing.
Joe achieved his targets on 31/11/04 and 31/12/04.
On the main form I would like to show a control called 'LastTargetAchieved' as 31/12/04.
If I am not making myself clear I will see if I can get a sample uploaded, otherwise, thanks for any help.
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Dec 21, 2004
In a table I have three fields 1. City - which is a combo box linked to a query, 2. State - a text box, 3. postal Code - a text box
When i put them on a form I use the info selected in the City box to populate the info in the State and Postcal Code boxes.
The Control source for the city is SELECT tblPostcodes.ID, tblPostcodes.Pcode, tblPostcodes.Locality, tblPostcodes.State FROM tblPostcodes;
Then on the form i put the control source of the state box as =City.column(1) and Postal code as =City.column(3)
This works fine on the form- and the information is retained - but the datasheet view of the table does not record either the State or the Postcode data that was entered. Is this because I put the control source on the form and the table is not recognising it? if this is the case how do enter it from the table?? really confused...
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Nov 22, 2013
I have a query that's been working fine for years, however...the powers that be have requested a change. We need to track the lining owners in cars. We've recently gone to SQL on the back end (which I basically know NOTHING about) but I set up the new table, refreshed the connection, etc.
I can see the table fine and it says it has a primary key, auto numbers, etc. however, as you can see from the jpg below when I add the table to the query and link the id as in all the other tables, for some reason, this one makes all the data disappear when in datasheet view.If I delete the table from the query - it all comes back.
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Nov 20, 2013
Is it possible to append two queries? The queries have the same layout and labels...it's just a matter of combining the data into one datasheet view.
The two queries are below:
1)
SELECT prc.Market AS Geography, trp.Product, trp.Indication, trp.[Variable Name], trp.Period, Round(prc.Index*trp.[Variable Value],2) AS [Variable Value], trp.Outlet, trp.Daypart, trp.[Program Name], trp.Len, trp.Creative, trp.Campaign, trp.[Campaign Name], trp.[Media Type], trp.Vendor, trp.Channel
FROM tblTRP AS trp, tblTRPpercent AS prc
WHERE (((trp.Indication)=prc.Indication) And ((trp.[Media Type])=prc.Type) And ((trp.Geography)="National") And ((trp.Month)=prc.Month));
2)
SELECT prct.DMA AS Geography, tv.Product, tv.Indication, tv.[Variable Name], tv.Period, Round(prct.percentUniverse*tv.[Variable Value],6) AS [Variable Value], tv.Outlet, tv.Daypart, tv.[Program Name], tv.Len, tv.Creative, tv.Campaign, tv.[Campaign Name], tv.[Media Type], tv.Vendor, tv.Channel
FROM tblTVOtherMetrics AS tv, tblDMApercent AS prct
WHERE (((tv.Geography)="National"));
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May 1, 2013
I am trying to create a form with a datasheet view that will show me all exceptions worked on all member accounts. I have over 10k members that each could have multiple issues (exceptions) worked on their account. I am using MS Access 2007.
Example: I have a member John Smith, with member id of 1234-00 that has multiple "exceptions" worked on his membership, say 5 database records for his account. My initial query I only want to see him listed once. I then would double click his Member ID to open all activity of his account.
I found the code below and modified it to fit my database and it brings me back the results I need for the above. However, if a material change is made on John Smith's account, his number is incremented. His number would be incremented to 1234-01. The next material change 1234-02, etc. I am looking to modify the code below, or another way to do it, that ignores the "-" and any numbers after it. The numbers before the "-" will never change. I searched and saw the TRIM function but couldn't get it to work.
Below is the code I'm using that has the correct names from my database. I have a primary key set up that increments and is tied to the exception, not the member id.
SELECT firstname, lastname, exceptionswrkd.memberid
FROM
exceptionswrkd AS base
INNER JOIN (
SELECT memberid, Min(id) AS which_id
FROM exceptionswrkd
GROUP BY memberid
) AS sub
ON base.id = sub.which_id;
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Jul 9, 2013
I have subform (Datasheet) is there some code e.g. after update, which can adjust size cell to lenght of data?
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Mar 1, 2008
I have a list of incidents in my Incidents Management Database. It comes up as a grid view when users open the database.
This is what it looks loke (paste the following into address bar of your browser. lh5.google.com.au/snehal.dabhi/R8oc22J_RfI/AAAAAAAABz0/bbIkCzg5whk/image001.png
I want particular incident to open in a form when users double click on any particular incident from the list above.
For example double clicking on the first incident (dated 1/03/2008 in the list above) should open the form below with THAT PERTICULAR incident. And double clicking on 22nd incident should open the following form with 22nd incident loaded, so users can edit that incident
please Paste the following into your browser to see the image.
lh6.google.com.au/snehal.dabhi/R8oc3GJ_RgI/AAAAAAAABz8/vGSjfr5rZ10/image003.png?imgmax=640
Any detailed help is much appreciated. – I am too new to understand macros and vba.
Thanks!
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Dec 10, 2012
I have recently been modifying an existing Access 2007 database, everything seems to be working correctly, except that the main table holding most of the data is acting strangely.
If opened in database view, it is completely blank - no column headers, no data. Record count is correct and I can step through/select records, but there's just nothing visible at all.
The data clearly still exists as it can still be viewed in forms / queries / reports.
Only thing I can think of is that I have deleted a bunch of outdated queries & reports and it's possible that one or more of them may be cross-referenced with the table in another query, but still can't see why that should be causing this problem.
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Jun 2, 2014
I'm relatively new to access. I have a database i created for my school project everything works fine until I try running a query with 2 or more tables, the queries return a datasheet with all the table headings but no data content, I ensured that there is data in the tables that I'm trying to join for the query.
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Apr 19, 2006
How do I make data entry required, I've sent it to be in the table but it doesnt seem to work in the formI've tried the below with no luck Private Sub Command14_Click() If tbName = Null Or tbTelephone = Null Or tbAddress = Null Then MsgBox "Please complete all details.", vbExclamation Else DoCmd.Close DoCmd.OpenForm "frmInvoice" DoCmd.MoveSize , , 5100End IfEnd SubCheers
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Jul 18, 2006
Hello,
I'm looking for opinions on how people like to enter information into a many to many relationship.I understand how a many to many works as well as a Main Form/Sub Form.
Subforms is what I currently use. Would you do anything different? Below is a sample of fields I currently have. Any advice? I keep wondering if there is a better way. I'm not a huge fan of sub forms. I also build lookups from the Junction. Is this correct?
tblProjects
ProjectID PK
Project
Date
Budget
tblProjectsandManagers
ProjectID PK FK
ManagerID PK FK
tblManagers
ManagerID PK
FirstName
LastName
Phone#
Thanks
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May 25, 2015
I have a linked table(tblxyz) having property set as ORDER BY ID DESC, ID is autonumber, so my table view gives me latest record on top.
Now I have a subform , where i am calling this Table.....
[Forms]![MainForm]![Sub_DisplayFm].SourceObject = "Table.tblxyz"
This gives me datasheet view of the table inside subform but its not showing sorted data
Interesting thing is it give sorted data view when my table is not linked and is in same access file.
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May 18, 2005
I've got two tables, Properties and Valuations. Every six months the properties are revalued. I want to have a datasheet list of all the properties with a blank field for the new valuation so that the user can just go down the list and enter the new amount without having to select every property individually. Can I do this?
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Jan 31, 2006
Hi everyone,
I have a relationship between Market data table and Trade table which is One to Many. Market on the One and Trade on the Many.
However I just found out that I am unable to enter information into the Trade Form without entering information into the Market Form first.
I would like to enter info. into Trade Form/tables independent of whether I enter info. into the Market Form/table, but I still need to have the relationship of One Market data to Many Trade date.
Thanks
dfuas
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