Data From Previous Record
Dec 17, 2006
I have still not solved the problem wich is doing my head in!!!
In the following DB I have the "frm1" wich the value of the first record for "Value1" is 10 when I pass to the second record Iwould like to show automatically the value 10 in the field "Value1" this for all the records untill I change toa new value so from then on it will show the new value.
I believe is the Dlookup function, but I have not find the way to make it work.
I must be thick but I need your help!!!!!
Thanks
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Apr 29, 2015
How to fill values in a new record with data from previous record?
I've total 11 columns in a table and values in 3 4 columns are repeating for few rows before it needs to be changed eventually. I want to fill these rows with values from previous record.
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Apr 2, 2005
I'm a novice with Access but I thought I would use Access rather than Excel to record fuel use for our vehicles because the reporting functions should be more powerful.
I have set up a table where I input date, vehicle, member of staff, mileage of the vehicle and the cumulative reading from the fuel tank meter. I thought it should be simple enough to calculate the fuel used each fill by taking the meter reading away from the reading on the previous record, but I cannot find a way of getting Access to do this.
I am missing something obvious or not?
Thanks,
Henry
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Apr 11, 2013
I need to add two previous record fields together in a query. I have attached a picture to illustrate.
The "StudyYears" filed is the primary key of the table the data is being pulled from. The zero's are placeholders for the sum of the previous record's data.
RunningBalance is calculated as follows:
Code:
RunningBalance: IIf([a].[StudyYears]=[ReserveParameters]![StartingBalanceYear],CCur([ReserveParameters]![StartingBalance]),0)
Bal is calculated as follows:
Code:
Bal: [AnnualContribution]+[InterestIncome]+[Inflation_Adjusted_Expenditures]
How to go about adding the two together as in the picture?
Is there a way to do this relatively fast, as well as keeping the query updateable?
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Apr 12, 2006
Hi
I need to copy some data from last record to next(New record), when a user clicks a button on a form. I don't want to copy all the data.
An example would be booking in items from an invoice:
Company would be the same
Invoice number would be the same
Product code would be different
quantity would be different
Hope this makes some sence, and i'm not being stupid:rolleyes:
Andy
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Aug 21, 2006
Hi there! New to Access and this forum.
I am creating a form to update a table of records. The table represents purchase order assignments and I need the next sequential purchase order number (as per the order number from the previous record) to be displayed in the new record (order field) on the form.
Table: Orders
Field: OrderNumber
Form: Manual Orders
Data Entry Field: OrderNumber
Form was created using wizard.
Anyone able to help?
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Aug 21, 2006
Hi there! New to Access and this forum.
I am creating a form to update a table of records. The table represents purchase order assignments and I need the next sequential purchase order number (as per the order number from the previous record) to be displayed in the new record (order field) on the form.
Table: Orders
Field: OrderNumber
Form: Manual Orders
Data Entry Field: OrderNumber
Form was created using wizard.
Information I would like to display is the content of OrderNumber Field +1.
Anyone able to help?
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Sep 14, 2004
Somebody please help me!!!
I am creating a database that will record the details of approx 30 shops and will store information on Annual Turnover, Profit, Return, etc.
I need to create a field that will calculate the increase/decrease in annual turnover between the current year and the previous year.
So far I have created a subform that will show the last 12 years of data for the particular shop, but now I need to add a calculated field that will get the current years turnover and also reference the turnover for the previous year, i.e. the previous record., and display the result. The other thing that I will need to do, is to have this field not calculated for the initial years trading, so this field will need to be hidden in the first record.
Can someone please offer some advice on how to go about achieving this???
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Dec 4, 2012
I have a subform that is embedded in a main form. The database itself is a few years old and so I think redesigning is out of the question. What I am wondering is if there is any specific code that can go into the tables themselves and populate the form based on the previous record. I would like for the Transfer to Rehabber fields (To and Permittee) to be duplicated on the Transfer From Rehabber fields (From and Permittee) on the next record. Do you think that there is code that will be able to achieve such a thing?
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Jan 22, 2015
There is a form which the user fills in 8 fields and saves it. Once saved, a new record opens.
However, I want to modify the save button to save the previous record and display a new record with only a limited no of fields to display from previous record, say 4 fields display from previous record, and the user fills the remaining 4 and saves it. Thus, the save cmd should continue to display 4 fields from the previous record.Already tried below code for save button but it displays all data of previous record as it is, doesn't display blank space for combo.118 and text2
DoCmd.GoToRecord , , acNewRec
DoCmd.GoToRecord , , acPrevious
Combo118.Text = ""
text2.Text=""
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Apr 30, 2007
I need a way to dynamically store a particular value in "field_2" of the CURRENT record depending on whether or not the value of "field_1" of the CURRENT record is identical to the value of "field_1" of the PREVIOUS record within the same table. The table is sorted on "field_1".
So, if the value of "field_1" in the CURRENT record is "ABC" and the value of "field_1" in the PREVIOUS record is also "ABC", then store a value of "PPP" in "field_2" of the current record. IF on the other hand, the value of "field_1" in the CURRENT record is "ABC" and the value of "field_1" in the PREVIOUS record is "XYZ", then store a value of "WWW" in "field_2" of the current record.
I have a report that will use these results to count only the number of records that have a "WWW" in "field_2".
Is this doable, maybe in a query somehow?
I should add that whatever the solution, it needs to be compatible with Access 2000.
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Aug 26, 2013
I need to know how to auto enter the date of the previous record into a new record. I have this db for my vehicle log sheets and I submit monthly a claim for the business km from my company. I usually cant remember the date of the previous claim and have to scroll back until I find the field with a date. It will be useful if the date was copied into every new record until I edit the date when I submit the claim. What I ask is during the new month all the dates will be the same until I submit the claim. I do not know how to do this, and yes I have done a search.
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Aug 8, 2014
I'm struggling with a query to evaluate current and prior record data. I have a query producing 5000 records. I need to group records by Case ID and compare current date record to previous date record to determine if a team and worker name has changed during the year. I need to count how many times a cases is transferred to and out of a particular team from the beggining of the year. i.e., On 1/1/2014-Team1 has an inventory of 500 cases.
During the month 25 cases are transferred into Team1 and 15 cases are transferred out of Team1. So on 2/1/2014 Team1 begins with an inventory of 510 cases. Throughout the year cases come and go from and to Team1 each month so need to figure out how to create a query to count each change. See attachment displaying how the data is listed and how I invision it to work with the In/out column counts.
Specifically, at the begginig of the year (1/1/14) for case ID 1003 you can see it belongs to Mary in Team1 for January and February. Then in March the case is transferred out and went to Joe in Team 3. So for Mary a "-1" is recorded as a negative count for that Case ID. If later in the year the case is transferred back to Mary a "+1" would be recorded. Respectively evaluated for each of the 5000 records to get a total count for each of the teams by Case ID throughout the year.
I've started with DLookup, tried comparing current month to previous month using DMax. It works as long as I only select one case ID used in a separate query but if I use the whole subset (5000 records) it fails. I can't figure out how to group each set of case IDs and then apply the query.
My attempted query: DLookUp("[Team]","[Team_qry]","[Team_qry]![Date]=#" & CStr(DMax("[Date]","[Team_qry]","[Team_qry]![Date] <#" & CStr([Date]) & "#")) & "#")
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Nov 17, 2010
create a macro that automatically fills in the next invoice number in sequence",,I'm assuming this macro would look at the value of the previous record and add a one to itI don't want to use a AutoNumber field as I might need
(a) to modify value or
(b) need to skip numbers.
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Sep 15, 2005
In my query, i want to automatically display the value of another field from the previous record in a field in my current record. i.e.
Name Value Previous
Record 1 1
Record 2 2 1
Record 3 7 2
Record 4 1 7
Is it possible to create some kind of simple expression to refer to data in another record?
Cheers,
Ben
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Feb 20, 2014
How do you compare one record to the previous record? I have a query that shows items sold. It is sorted by day with today on top. I would like to create a column that has a 'thumb up' or 'thumb down" if todays was a better day than yesterday.
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Jul 16, 2006
Is there a way I can grab the previous record's value without using dlookup? I am trying to create a running total in a datasheet view. e.g.
Date Credit Debit Run. Tot.
6/1/06 $25 $0 $25
6/4/06 $30 $0 $55
6/9/06 $0 $50 $5
I could do it by using an autonumber but the data is sorted by date and not by the order in which it was entered. Suggestions? :o
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Apr 13, 2007
I have an inventory report that I am given among the fields are
Item, Ship Date, Signed Quantity, Filled-Recvd, On Hand
I am given an initial amount in the onhand field but the fields below that for that item are blank.
What I would like to do is [Signed Quantity] - [Filled-Recvd] and then add that to the On Hand from the previous record and place it in the on hand field..
If it were in excel I would say G2 – H2 + I1
G = Signed Quantity
H = Filled-Recvd
I = On Hand
TIA!
Scott
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Aug 11, 2005
I have a Motorhome which I want to check it's Fuel Economy, seems simple!
I record the odomiter readingwhen I fill up with petrol and the amount of petrol pumped in to fill tank and the cost
I have done it in Excel 97 but I would like to convert to an Access 97 Database.
The purpose is to open an Access Form, add a record with Three Fields, namely the odomiter reading, Amount of Fuel pumped into tank, and Cost.
I would then like Access to subtract the previous record's odomiter reading from the new odomiter reading to obtain the distance traveled since last fill and using this number and the other 2 fields I can calculate my fuel economy
I tried to attached the Excel (97) spreadsheet for your information but it was too large for this forum
The calculations are based on Australian Dollars, LPGas and Litres but it would make no differance if it were Gallons, US Dollars etc.
I would very much appriciate a note to tell me if anyone is able to assist me with this problem.
Thank You
Paul Leaver
Glenview
Queensland Australia
rpleaver@bigpond.net.au
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Oct 28, 2007
I have a task that will require me to subtract the current time from the previous time as long as the records fall within the same Extract Count. For example:
I have 8 transactions associated with ExtractCount #2 and 8 start/end & processing times. I need to subtract each row's time from the previous row's time. I have a conceptual idea of how to do it but need real help to figure out how to do this using a query.
Thanks,
Phoenix81
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Jan 10, 2007
Is it possible for me to specify the default value in a table as what was inputed in the previous record?
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Mar 4, 2007
Hi
Im wanting to set a default text from a previous record.
I have a fields that has Start location and Finish location,
Im wanting to set a defaulf so that the Finish location from the previous record is defaulted to the Start location of the next.
Is this possible????
Please help.
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Jul 11, 2005
:confused: I am trying write a select query to find the past age of the records based on a dated field "consigned date" and select only those records over 10 days old. I would like the user to input the date in time that will be used for the calculation reference. When I try this Access tells me the function is too complex. The query works when I change the user selected date with "date()" but this only give me the current age of the record not the age it was at a previous date. I would like to sum all record older than 10 days old from a user inputted date. Can someone please help I have exhausted my Access capabilities.
My code looks like below:
Records over 10 days: Sum(IIf([user input date]-[Consigned Date]>=10,1,0))
This one give me the current age.
Records over 10 days: Sum(IIf(date()-[Consigned Date]>=10,1,0))
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Nov 14, 2005
Hi, I'm wondering if anyone can help me with this query. I've had a look at some of the previous posts under previous record, but don't seem to be able to get to the bottom of it:
I have a set of data on employees who have all had one or more financial searches done on them and I want to return a field based on the previous record of that employee.
My data is as follows
Search ID----Employee ID-----Search Result
1-----001-----P
2-----002-----FCCJ
3-----002-----FCCB
4-----003-----P
I would like an extra field that looks at the previous row, decides whether or not the previous row is the same employee id and if it is returns "Same" and if it isn't returns "Different"
Thanks
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Jun 23, 2005
Ive added my own navigation buttons as I needed to add some code to them, but when a user gets to the first / last records & presses previous / next record, they get an error message 'cannot go to the specified record' and have to close & reopen the form.
It's prob. quite simple, but how do I get round this please?
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May 23, 2006
When I click my command button that says, "New Record", I want it to go to go to a new record and populate the field "Town" with the value in the previous record.
e.g. ClientID on last record is 150 and has Town="London". Click "New Record". New record created. Town field on ClientID 151 has Town="London".
How can I do this?
Thanks,
Dave
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