Database Dilemma
Aug 8, 2005
Okay, so I'm new here. I just recently got back into database development. My first job - stepping up a department's multiple Excel spreadsheets to an Access database. Sounds pretty easy, right? Here's the problem: Out of 5 different spreadsheets, 2 of them belong to other departments and are still modified daily. So, straight linking the excel file to access is not an option. A co-worker told me that I would need to set up a front, and back-end to the database. Still, that pulls on that Excel file and doesn't allow the other department to modify it. How do you go about creating a temporary file while you are modifying the data? I don't need to put any information back into the Excel Spreadsheet. The other problem is that they want to be able to track changes that the other department makes to the spreadsheet. Is this easily accomplished? I also have to keep in mind that multiple users will be using this database. Can anyone point me in the right direction? I'm getting stressed.
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Mar 10, 2005
I have a dropdown list called (cboClaimant) on a form which obviously allows the user to choose claimants from the list. However, if the user chooses a new claimant that is not in the list, they have the oppertunity to add to list or continue without adding, which is fine but:
If they then attempt to merge with one of the word documents that are linked to the Db, the merge fails because it cannot recognise the newly entered claimant. Hope this makes sense and that someone out there can help! here is the code that is running behind the cbobox:
Private Sub CboClaimant_NotInList(NewData As String, Response As Integer)
Dim ctl As Control
Dim stDocName As String
' Return Control object that points to combo box.
Set ctl = Me!CboClaimant
Response = acDataErrContinue
' Prompt user to verify they wish to add new value.
If MsgBox("Claimant not in list. Do you wish to add new Claimant?", vbYesNo) = vbYes Then
' Set Response argument to indicate that data is being added.
stDocName = "frmClaimant"
DoCmd.OpenForm stDocName, acNormal, , , acFormAdd
Forms![frmClaimant]![txtClaimant] = NewData
Forms![frmClaimant]![txtClaimant].SetFocus
Else
' If user chooses No undo changes.
ctl = NewData
ctl.Requery
End If
Exit_cboname_NotInList_Click:
Exit Sub
Err_cboname_NotInList_Click:
MsgBox Err.Description
Resume Exit_cboname_NotInList_Click
Me.Refresh
End Sub
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Jan 31, 2008
I need to design a database to house the following type of data (there are other fields involved to be connected to each person at each time eg tick box if attended):
Time---Person1---Person2---Person3---Person4
6:00-----John-----Peter-----Paul-----Sam
7:00 -----Mary-----Lisa -----Julie-----Mike
8:00-----etc
etc
Should I set up the the table structure data as:
time(ie 7:00, 8:00 etc)
Person(ie Person1, Person2 etc)
PersonsID
Attended (Yes/No)
and have four separate records for each time slot
and use crosstab queries (Though I want users to be able to put their own name in, and I think using Access Crosstab that you cant do this :mad:)
OR
Should I set up the table as follows:
Time(ie 7:00, 8:00 etc)
Person1
Person1Attended
Person2
Person2Attended
Person3
Person3Attended
Person4
Person4Attended
and have only one record for each timeslot.
If I did it this way how would I select and report on each individual person (would I need four separate queries?)
Thanks in anticipation
Penny
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Aug 31, 2003
i have an error:
Error Type:
Microsoft OLE DB Provider for ODBC Drivers (0x80040E14)
[Microsoft][ODBC Microsoft Access Driver] Syntax error (missing operator) in query expression 'Products.Catalogs LIKE '%[a-z]%' AND (Products.ItemName LIKE '%t'ai%') AND ((Products.NewItem = True) OR (Products.HotBuy = True)) ORDER BY Products.ItemName'.
/webdev/flaghouse/NEWITEM_List_Main.asp, line 149
this results when search terms contain a ' (SINGLE QUOTE). i've tried to double up all of the SINGLE QUOTES in the code and still get an error.
heres the CODE:
' check if keywords entered, split comma-delimited list into array of keywords
If Request("Keyword") > " " Then
theKeyword = Request("Keyword")
listKeywords = split(theKeyword,",")
maxCounter = ubound(listKeywords)
whereClause = "Products.ItemName LIKE '%" & listKeywords(0) & "%'"
FOR counter=1 TO maxCounter
theKeyword = listKeywords(counter)
whereClause = whereClause & " OR Products.ItemName LIKE '%" & theKeyword & "%'"
NEXT
SQLString = SQLString & " AND ("
SQLString = SQLString & whereClause & ")"
Else
theKeyword = "None"
End If
if anyone sees anything amiss, please let me know. i'm at wit's end!!
thanks. please email me at: URL. again, thank you in advance for your help.
kwc
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Apr 13, 2006
I am about to create a system where I want to use MS Access for data and MS Outlook for email,contact management etc. I have a dilemma (what do I use for storing the contacts)? I know I can use Access and use VBA to send emails etc but I also want the user to be able use Outlook directly to send emails etc as normal using that contacts (Outlook) list.
Using Office XP at the moment btw.
I would appreciate comments as to the best way forward before I start.
Thanks in advance.
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May 26, 2005
I have a form with a sub form that opens based on a record search for a patient, whose details are displayed at the top in the main form.
The sub form displays visit information for that patient (there can be multiple visits).
On opening the sub form is filtered and only shows one record at a time. I would like it to open and show all existing visit records for the patient and be ready to enter a new visit!
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Jun 17, 2006
Resident Experts,
I am currently working on a database to track the employee training for my company. Access is the only tool that is available and I'm definitely a novice. I'm working on a form to enter training event information and I have an option group and combo box problem. How can I disable a combo box until a certain option is selected?
I had made a database earlier for this customer but I worked with no process and so therefore I did the best I could. However, the customer has brought something to my attention that needs correcting.
The problem is that although the current database does record training events it doesn't produce reports which show what the employee hasn't done.
Because there are training events that pertain to everyone and then there are events that only pertain to individual employees based off of a 'job code' (which identifies their specialty) I've struggled to establish a link between employees and these two different types of training.
In an effort to correct this problem, I've added a 'project mandatory code' to the 'EmployeeInfo' table which holds all employee information along with their job code. Each time a new employee is entered into the table, a default value is entered into the project mandatory row.
I have seperate tables called 'JobCodes', 'ProjectMandatoryCode', and 'TrainingEventFrequency' which are connected to my 'TrainingEventInfo' table. The TrainingEventInfo table holds the information for all known events.
When a new training event is recorded, an entry is made into my 'CompletedTrainingRecord' table. This table records the event name, date completed, and the employee clock number.
Although I think my logic is sound, I may have missed something and made no progress at all.
Having said all that, the form I am working on to enter training events into the TrainingEventInfo table is where my original question came in. The option group I have has two choices: Project Mandatory Training and Position Related Training. If the user selects Project Mandatory Training then I want the combo box to be unavailable and based off the value it will automatically input a default value for the ProjectMandatoryCode. If the user selects Position Related Training from the option group I want the combo box to become active. My combo box is run from a query which pulls the job codes from the appropriate table and this value can then be written to the record in the TrainingEventInfo table.
Because both the ProjectMandatoryCode and the JobCode are in the EmployeeInfo table I'm hopeful that I can write a query which will pull all events, related to the individual, whether they have been completed or not.
Thank you in advance for any assistance you may be able to provide. I've attached a document which may be helpful. Respectfully,
Dale Gagnon
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Dec 6, 2006
I have a combo box that searches for surnames in my database. if there are two surnames the same, it brings up the first one. if this is not what i want then how can I ask it to search again instead of just pulling down the list and searching manually?
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Sep 7, 2011
I'm trying to set up a simple query that links four tables. However, the tables are extremely large, all in excess of 1.5GB each so I had to split the tables up into four separate DBs. I've tried the following with no success:
1) Link the 4 tables in the DB which contains my primary key. This quickly inflates increases the file size above 2GB and won't let me go any further.
2) Build a remote query to connect the four tables. This looked promising until I tried to run the query and it became evident that it only knows to point to the last database source that you specified.
I'm running everything locally on my C drive. The data source are simple text files (1.6 million rows) from the FDA website.
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Oct 7, 2005
Hello All...
Well, I am facing one problem..in my application; I need to show all forms / reports name of other database( .mdb ) file without opening the other database physically. I tried a lot but didnt succeded. I tried with below code..
Set AcApl = New Access.Application
Call AcApl.OpenCurrentDatabase(strfolder, True)
Set AcProj = AcApl.CurrentProject
Set frm1 = AcProj.AllForms
intCount = frm1.Count
But here wen the second line AcApl.opencurrentdatabase get executed at that time the database get open physically, and i dont want that..So is there any other way around..If so..please please help me..
Thanks in advance..!!
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Aug 22, 2014
i have a database that runs updates from within itself.what i need is, this database to then open a another database run a update query, then close it.
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Sep 12, 2012
Database: Access 2007
I have designed a touchscreen input system using Visual Basic.net and this writes to an Access Database. Each Touchscreen has its database locally so it can still work even if there are Network problems.
Now what I would like to do is have all these local databases write to a central database say every minute but only write new records to the central database. The Central Database can either be Access or SQL.
What is the best way to do this?
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Jun 24, 2015
I have been working on a database for over a month now, and my boss just threw a monkey wrench in my work. I believed that the Metal Market Prices would be entered once a week in the current DB. My boss informs me today that he wants an employee to go in every morning and enter that days Price for Each Metal with respect to many different markets.
There is a total of 12 metals, and 5 markets. I need the data to be stored first by date, then by either market or metal, and lastly by which ever isn't used second (Either: date-market-metal, or date-metal-market). I think the Latter of the two methods makes the most sense. Is it possible for my current DB to lookup values from the Metals Database based on date-metal-market?
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Jul 7, 2005
I have a problem that seems to be happening on several users' databases and is causing a big problem. None of the databases is a shared database...they are all single-user databases on stand-alone computers. I have tried looking for help within previous posts, but all seem to be related to shared databases.
I am getting an error message: "The Microsoft Jet database engine stopped the process because you and another user are attempting to change the same data at the same time." The database cannot be opened, imported, repaired...nothing seems to work.
Again...these are NOT shared databases. I appreciate any help I can get. I created the database for all of the secretaries in our school district to keep up with absence data. It involves many tables, queries, forms and reports, and has generally worked well. However I am now seeing several that are getting similar errors as mentioned.
Thanks!
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Dec 25, 2005
I'm new to Access and VBA, for the record. What I need to do is copy a SQL database (table structures and records) and save it as a local Access database, so that the user can query and make any changes on the local file without editting the SQL database.
Looking around, it seems like the best option would be to use the TransferDatabase method with the acImport option. Does this sound reasonable, or can someone with more experience suggest a better way to go about it? Thanks.
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Aug 28, 2013
I am testing the security of my DB X on Acccess 2007. I could create a new database Y and linked to the database X. Unfortunately i could change the records on the tables. I don't want other DB that make connections to my DB to change my tables!
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Aug 29, 2005
Is it possible to access a table in one Database (Database A) from a separate Database (Database B) and if so how. I should clarify that this is an Access Database.
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Oct 24, 2013
I created a database with forms, querys, etc. Now I was thinking of creating a exe so everyone can use this database without having access to all the design functions.
the only problem I see about doing this is if we need to use the same database for different project, we need to always create a new exe for each project.
Is there a way to make a empty database exe with just the layout, querys etc but with no data on the tables and have a save, open and save as option. So we can have several projects using the same database?
I was thinking to create a VB code for the database to delete all data on the tables when the database is open.
and before closing the database exporting all the data to a txt file or something.
Then the next time someone opens the database goes to the main form which has a open bottom which imports the txt file into the tables.
This way we can have several txt file for several project and use always the same exe database.
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Nov 20, 2006
I am working on a database that will be an addition to an existing one on the company server. However, to make the overall layout not so complex and allow room for other additions in the future, I'd like to keep the databases separate. This will also ensure more efficiency, integrity and troubleshooting overall.
Does anyone know how this is done?
Thank you in advance for your help,
~Kilch :eek:
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Oct 2, 2007
The menu for make a MDE file is blanked out or grey’d out. The database is partly made using access 2000 then xp
Jabez
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Dec 21, 2013
I have a series of unrelated access databases and I would like to have one 'super menu' where i can click a button to go to different databases.
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May 24, 2005
I have a car dealership database and have a servicing section.
I want to create a form to service these vehicles.
The only vehicles which will be displayed on the from are the sold ones (because you cannot service a vehcile which hasnt been sold) which i have a query for.
I also want the form to display the customer who owns the car the service details (eg what they need), the parts availiable and the parts required for the service.
The calculations i need to make in this form are as follows
quantity needed (parts required table) - quantity in stock (purchasing customer parts table)
quantity needed (parts required table) * price (Parts Table) + labour (servicing table) = part/labour costs (servicing table)
http://pic18.picturetrail.com/VOL885/3178839/6480291/97832270.jpg
any suggestions on how to do this would be fantastic
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Jan 4, 2006
i havent been able to figure out how to get my subform to work properly....
i've posted in the forms section (http://www.access-programmers.co.uk/forums/showthread.php?t=99624 )
it is really important that i figure this out so that i can keep my job..
how else can i obtain help? even if i have to pay for it?
what do you guys suggest?
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Feb 13, 2006
Hi all,
I was playing with passwords for one of my access db.
I tried opening the db with the password, but it won't work. So, I thought I forgot the password. I checked some posts on this forum that helped in retrieving the password and it's the same that I have been trying. I am not sure if the Name is correct, is there a way to retrieve the log on name?
I also noticed that when I try opening any other db on my system, it asks me to log on, I though I was only applying a password to one file.
Please help
Thanks!
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Apr 3, 2006
Hello Here is my question I have a datbase with 4 tables
I have one of the table related to the other 3 by agent name.
I Have a page with the agents and all thier info. NO problem
I want to create a link from each agent to thier listings..
Do I need to have a seprate page for each agent or can one page
create the info I need with that agent..??
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Apr 15, 2006
I have been tasked with setting up a database for all employees the info contained is along the following lines:
Employee Number:
Name:
Qualification Status:
Qualification Run Out Date:
To name but a few of the parameters
I have currently set up the start up screen, main switch board and the complete employee records table with form (for simple viewing/input).
My problem is this we have four departments that require access to the database
Admin - Require access to all employee records (View)
1 Dept - Require access to their employees (View and update records)
2 Dept - Require access to their employees (View and update records)
3 Dept - Require access to their employees (View and update records)
Currently i have created one complete employee record table (Admin) how do i break this down for each department so that when the info within each one is updated it in turn updates the main Admin table?
I started by copying and renaming the Admin table for each department but this never updated.
Any help and info would be appreciated.
On a slightly less important note for the time being at least can i password protect each command button on the main switchboard?
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