Display Labels Instead Of Values In A Subform Datasheet
Sep 10, 2014
I have a subform that is displayed as a datasheet, and the source of this data is from another database. Essentially, it shows someone's name and status, but the status is displayed as a number. The people using the database don't know what this value means, so I was asked to display the label instead.
The values still need to remain in the database where the data resides, but can I use a lookup table or some other mechanism so that the label is displayed in the database the users are viewing? How exactly do I do this?
i.e...the data below resides in Database A but is displayed in Database B:
Col1 | Col2 | Col3
John | Smith | 2
Jane | Doe | 1
And in Database B only, it should show as:
Col1 | Col2 | Col3
John | Smith | Inactive
Jane | Doe | Active
Note that the users of Database B will not be updating Col3 data, they will just be viewing it.
I am using Access 2010. I have a subform(continuous form) that I display as a datasheet and allow filtering. I display the record count by using Me.Recordset.RecordCount in the subform's form_current event. This value updates properly based on the column filtering except when the filtering displays 0 records.
When there are 0 records, the form_current event does not fire and I cannot figure out how to trap when this occurs so that I can display '0 records found'. How I can tell when the column filtering causes 0 records to display in the datasheet? Is there an event that fires when the user filters using the column headings arrow?
In Access 2010, if you have a form with a subform in datasheet view, and you move the focus away from the subform, how can you tell which record(s) on the subform are selected?
When the subform has the focus, the selected row is shown with a blue/grey tint. But as soon as the subform loses the focus, this disappears and all rows look identical.
Its an issue as I have 2 datasheet subforms on my main form, with the 2nd showing records related to the record selected in the 1st. But as soon as the 2nd subform receives the focus, it is impossible to see which record in subform 1 was selected.
I have tried conditional formatting, but that does not work.
Hi, this problem is probably very simple to solve but I can't seem to find an answer to it.I have created a search form that returns all records meeting the criteria back into the search form. What I want to be able to do is to display the records in a datasheet view. This is what I currently have and it works ok but how do I convert?Private Sub cmdSearch_Click() Dim LSQL As String Dim LSearchString As String Dim LTownString As String Dim LActive As Integer Set LSQL = Me.RecordsetClone If (Len(txtSearchString) = 0 Or IsNull(txtSearchString) = True) And (Len(txtsearchTown) = 0 Or IsNull(txtsearchTown) = True) Then 'MsgBox "You must enter a search string." Else LSearchString = txtSearchString LTownString = txtsearchTown Select Case Me.Frame99.Value Case Is = 1 stActive = " AND Active = -1" Case Is = 2 stActive = " AND Active = 0" Case Is = 3 stActive = "" End Select 'Filter results based on search string LSQL = "select * from tblContacts" 'LSQL = LSQL & " where LastName LIKE '*" & LSearchString & "*' AND Town LIKE '*" & LTownString & "*'" & stActive If Form_frmMain2.RecordsetClone.RecordCount = 0 Then MsgBox "No records found" Else Form_frmMain2.RecordSource = LSQL End If 'Clear search string txtSearchString = "" txtsearchTown = "" End IfEnd Sub
I want to build a form for my users to allow them easy access to data shown in datasheet or continuous forms view.However, the problem is that they want to also see on the same form Contact details (Name & Tel.no). This is a one to many relationship with the underlying query so I cannot build this data into that query as it then makes it un-updateable.I had thought of putting the contact details into a subform and then putting that onto the continuous form but Access does not allow that.I am currently trying to get it work using an Unbound listbox and then using either a query or DLOOKUP but so far I cant get it to work.It seems to be something to do with it being on a continuous form.Any ideas please?
The user will select two dates. Start and End date. The user will hit the run button and the application will read an excel file with employee data and only display/output the records within that date range selected (employment date).
Code:
Option Compare Database Function DeleteTable() 'Delete old records from AllEmployeesData table On Error GoTo DeleteTable_Err
[code]....
I am not getting the query displayed on the datasheet after it is done executing. It's just a blank sheet. Also the output file is just this:
Code: ssn last mi first employ
I did a quick query test using SQL in Access and it worked fine there. I am guessing my error is somwhere in this section:
Code: '--Display query result on Datasheet and Output query to text file With db Set qdf = .CreateQueryDef("NewHireQuery", strSQL) DoCmd.OpenQuery "NewHireQuery" .QueryDefs.Delete "NewHireQuery" End With db.Close qdf.Close Set qdf = Nothing
Have created a form to display/change table info in Datasheet View and added the form to a switchboard.When selected from switchboard, it displays a single record. When executed from the Forms (objects), it displays in Datasheet view.? How can I get it to display in Datasheet View from Switchboard?
I created a form to enter the lookup data and build the SQL string to create a recordset in VBA that is a subset of the original data. Using the Form wizard I created a form that displays ALL of the records in that original table (actually a QUERY). What I want to do is open this second form but have it reference the recordset I built in VBA.
I have a split form on my database where I have my combo boxes bound to a primary key but they display the description field so it's much easier to understand. Is there a way to do this with option groups? In other words, I would like the datasheet part to display the option group labels rather than the values so it is easier to understand.
I am new to Access and am currently learning it so that I can construct a database of trivia questions.
I have a "Questions" table with question, answer, type, etc. This table is linked to a "Categories" table with a many-to-many relationship using a junction table called "Questions_Categories". The "Categories" table is also linked to a "SubCategories" table with a Categories as the parent and SubCategories as the child. I have attached the database for ease of understanding.
When I enter data into the "Questions" table using datasheet view, I open up a subsheet that shows me the Category and SubCategory fields which have their own lookups.
My problem is the following: I want each category to have its own set of SubCategories. For example, the "Region-Specific" category has "Canada", "London", and "Ontario" as sub categories. However, the movies category should not have any sub categories. The problem is that when I choose Movies in the sub datasheet, the subcategory lookup still shows Canada London and Ontario when I don't want it to show anything. It doesn't make sense to have a Movies category with a London subcategory.
Back in A2003, I could filter a table by the In() function with the table open in datasheet view. A2007 doesn't seem to want me to be able to do that. How do I filter a table by multiple values while in datasheet view to be able to delete some records.
Background: I get a datasheet in every month that, due to marketing to the same customers in different month, the YTD file I get has duplicate accounts. I have to delete one of the records, but the criteria for deletion aren't something I can query for. This is why I need it open in datasheet view.
My alternative is to make a table out of the duplicate entries, delete those from the original table, then append the cleaned accounts.
I have a form and a datasheet subform in Access. A form has person info and datasheet subform has 4 fields: QuestionID, QuestionNumber, QuestionName and Answer fields. The Answer field is a dropdown field and has 3 items: Yes, No and N/A. If QuestionNumber from 3 to 6 the answer was Yes or No then lock the Answer field in Question 7. Any idea how to do it?
I have a form (Main) with a subform (MainSub) set as a datasheet.
The main form holds details of employees and the subform holds targets and dates for the employees.
the subform has 4 fields, Target, StartDate, EndDate, AchieveDate.
What i would like to do, is show the date of the target that was achieved last on the main form.
For example,
Joe Young has 3 aims, 2 of which are complete and 1 which is still ongoing. Joe achieved his targets on 31/11/04 and 31/12/04. On the main form I would like to show a control called 'LastTargetAchieved' as 31/12/04.
If I am not making myself clear I will see if I can get a sample uploaded, otherwise, thanks for any help.
I have a subform which is basically a datasheet, I want to be able to update the items in the data sheet using vba, how would I go about doing this.
basically I have a combo in which the user selects a value I take that value and add it as a where clause in a select statement which returns a set of records, I want then take these records and populate the subform data sheet. I already have the select statement and know how to from a Filtered RowSource, i just not sure on what the call is to populate the subform. For a chart I've been using this
im having problems getting a subform to calculate another subform's total and display it as it keeps coming up with the #NAME?.Basically my database is like this
tblCustomer - tblOrders - tblItems
and this is displayed on a form. so you can flick through clients, then flick through the orders and its broken down into the items inside each order.i have seen many answers that are only about calculating something on a subform and displaying on a form but this does not work when displaying on a 'parent' subform. the form structure looks like this
i have a calculated control textbox in the footer of sFrmCustomerOrders with sums up all the prices using =sum([Price])and in my sFrmCustomerItems, i have a field called Amount (the total amount of all the items) and the Control Source formula i was using was =[Forms]![sFrmCustomerOrders]![sFrmCustomerItems]![txtTotalPrice] but i get a #NAME? error.
Morning all, I'm trying to hide a column of a datasheet in a subform I have... if I run the form and right click and hide the column, it doesen't save that the next time I load it (wasn't sure if it was suppose to, but after reading http://office.microsoft.com/en-us/a...2362201033.aspx it would appear so) I'm using SQL Server 2000, not 7 so I would think that problem shouldn't come up for me yet it is, I need to hide a couple columns from the user (mostly ID columns) while they are entering in data, anyone have any advice they could throw my way?
I have a small issue with the before update event, it is triggered for every record of my subform in datasheet view rather than just once when the user leaves the subform.
I have a module which is called from my form and all the subforms. It tells the user that changes have been made to the record and gives them the option to undo. This is to prevent accidental editing when viewing records. This works fine, but sometimes the user must enter a number of records in a subform and so they must answer the message box every time.
Is there any relatively straightforward way to accomplish the warning and undo when the user leaves the subform rather than the individual record in it?
A quick attempt at lost focus and before exit demonstrated that these were not the way to go.
For reference, here is the before update code and the module
Option Compare Database Option Explicit
Private Sub Form_Before Update(Cancel As Integer) On Error GoTo Err_Handler
Public Sub Confirm_Change() On Error GoTo Err_Handler
Dim Msg, Style, Title, Response
Beep
'Define message box Msg = "You have made changes to this record. " & Chr(13) _ & Chr(13) & "Click 'Yes' to save changes " & Chr(13) _ & Chr(13) & "Click 'No' to undo changes " Style = vbYesNo + vbExclamation + vbDefaultButton1 Title = "Record changed - Confirm save" '
'Check which button pressed Response = MsgBox(Msg, Style, Title) If Response = vbYes Then MsgBox "Record has been updated with your changes", vbOKOnly, "Record saved" Else DoCmd.RunCommand acCmdUndo End If
is ther any way to send the filtered subform's data to an Excel sheet?, I did som searching, but i can't locate anything specific to what i am trying to do.
I have currently this code, but it is a huge dump of the database, and none of the form filters, my current MDB has the main form and it narrows down the search by clicking on the next forms links. and on the last open form it will show a filtered result in a datasheet. this is what i am trying to export to Excel.
Code:Private Sub Command17_Click()Dim strqur As StringDim wurds As Stringwurds = "D:Documents and SettingsMy Documentsdownloadsmyfile.xls"strsql = "sortedby"DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel9, strsql, wurds, TrueEnd Sub
is there any way to snd the filtered results to Excel? my brain hurst from scouring the forums.
I have been handed an Access database (Access 2002-2003 file format) to clean up and update as necessary. Currently I am trying to add new rows to a datasheet that is in a subform. I have had no trouble in the past adding rows and for some reason now I can't.
In some instances I can update an existing row but never add a new one. Also, the records options are greyed out in the ribbon except for a select few that are not useful (refresh all, totals, more). Can't add new record from their either. I am in the main form that contins the subform which contains the datasheet, in form view.
