Double Entry Accounting DB...
Sep 7, 2005
I'm looking for someone who knows a bit about this one... maybe done one before. I've started a DB for an accounting system, I've worked with MANY of these over the years, but from a user standpoint. Now I'm trying a shot at putting one together, just for a learning experience if nothing else. But I would like someone to take a look at the beginning structure of the DB and let me know if I am on the right track. Any input and suggestions would be helpful and appreciated. Keep in mind there is ALOT not here yet... and some loose tables for future expansion. I didn't want to get too deep into it and find out I need to make a major change. I'll post the DB.
Thanks
Curtis
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Sep 5, 2005
I have been searching the web for some examples of a double entry accounting systems made with MS Access. I havent found any that I can open... examine the tables, queries, relationships and everything else. Not that I am planning on spending a year or two building one :) But I want to know how to. So if anyone knows of any good examples please post the links for me. Thanks
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Dec 7, 2005
Hello All again,I am working on a form for my database this time and I have noticed something odd that I cant figure out. I have managed to make the following form (http://members.iinet.net.au/~a.beardsley/database/1.jpg) from a Staff Table, Activities Table and a Total Expense Query, all in the one form. My problem is that I only have two entrys in the activities (http://members.iinet.net.au/~a.beardsley/database/3.jpg) but I am recieving 4 entrys in the form. 2 of witch the totals do not add. (see other 2 entrys here: http://members.iinet.net.au/~a.beardsley/database/2.jpg). Does anyone know why this would be happening?
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Sep 19, 2007
I am new to access and all of this and trying to create a database to record livestock (budgerigars) I have put in the reletive informnation for 2 generations but would like to beable to click on a record in forms view and for the grandparents to be automatically inserted. Something like a family tree.
Also I would like to be able to double click on a entry which shows as a parent in a form view, and for the database to go directly to that entry and bring it up onto the form.
I hope someone can help and that I'm making so sense
(anyone know a good book that would help me understand all of this)
Thanks
Norma
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Oct 22, 2005
OK... My DB has began after looking at a few examples and after browsing a book called "Building Accounting Systems
Using Access 2002" A good book....BUT... One MAJOR item left out! The General Ledger. I have made the tables and forms to hold Vendor info, Transaction info, Job info, and a few others. Also have my forms to record checks and deposits, and record the distribution to different GL Accounts. My problem now is "How to build the General Ledger" My final goal will be to have a report that is a "Trial Balance" Showing all GL accounts, balances, and resulting in a final figure of zero. Thus being in balance.
So the question is... What is the best way to aproach this? All the info for the general ledger (at the moment) is input thru the "Checks form" or the "Deposit form" (a third to come will be for adjusting entries to the GL itself)
What is the common method? Using positive and negative numbers? A field for Debit and a second for credit?
Looking for someone to point me in the right direction before I get too far into it.
The DB is attached.... Lots of work and coding still to do... Everything is in a pretty basic form.. But it gives you a good idea of where I'm going. Any suggestions would be of value.
Thanks
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Mar 14, 2008
Recently I've been using QuickBooks, but I'm not very satisfied with it.
For one thing, it's got alot more features than what I'll probably ever be using. But, the main reason I don't really care for it is that there are things that it doesn't seem to be able to do "automatically", and with Access I think I would be able to add a new query and reports that would work as I want.
However, I'd hate to go through the steps of setting up an Access database if someone already had one that they'd be willing to share here. I've seen some topics here from 2006 and earlier, so I didn't want to go back and open them up again in case they were irrelevant at this time.
It just seems that Access would be a better way to go since it could be (somewhat) easily added to or modified as needs arose.
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Feb 8, 2006
Within a query i am trying to run historical pension values based on 3 fields from a table:
Value
Year
Period
Period: Is aligned with the accounting year April to March rather than Jan to Dec. So I cannot define Year as 2005 and period 1 to 12.
I am looking to define year as 2005/2006 and then calculated the sum of period 1 to 12.
Has anyone experienced this before and found a solution?
Thanks
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Dec 5, 2006
Is there any format that will allow a 0 to show as a - instead. It would be very useful for the situation that has arisen for me.
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Aug 5, 2013
I am trying to create an accounting program on access and i got stuck on the final touches
I'll explain my situation in brief. I created two tables
/1 for the invoices (invoice number, client name, total)
/1 for the orders (order id, invoice number, subtotal)
And I made a relationship between those two and everything worked out well. I created a form/subform and put a text box in the subform to calculate the sum which worked correctly. And I exported the value of the sum to the main form and it's great.
The problem is that how can i make the Total field that belongs to the table invoice have a default value as same as the Expression (sum) so that the sum is stored with the invoice record.
i attached the picture in the attachments
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Mar 24, 2014
I have a table that stores information for multiple behavioral surveys (numerical values). My goal is to add the proper fields that compose total scores value for each respective survey (do a summation of scores). Now, under design view for my table, I see that I can add a calculated field. When I create this calculated field, I can use the Expression Builder to do a sum of the proper fields (the fields that compose a total score for a survey). The only problem that I'm encountering is that if a field that is part of a survey is missing information, the summation disregards the rest of the values for that survey.
How can I account for these missing values so that, if 1 out of my 9 fields have information, I will still get a summation score for the 9 fields? I want to be able to do this without having to change the value of the missing field to 0.
In SPSS I can easily do this by computing a variable and using a code like this:
SUM.2(field1, field2, field3, etc.)
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Aug 6, 2014
I have a database that makes use of standing orders. That means that if a client has a standing order to receive products during for example 4 time as year (quartely at the end of the month). to automate the new entry by copying an old entry in the database.
Let's say I have a client where we will have to send a product at the end of June, it will look at a field where the next send date is, and when it reaches 2 weeks for that date, to create a new entry in the database based on that entry. This way, it will pop-up in our open cases and we are aware of it and also will be visible in our report.
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Sep 8, 2013
I am working on creating an access database for tracking physical assets linked to locations. I need to make a combo box list to show items other than the current location of the asset. Basically I need it to refer to last enery of the user and define the new possible entries. so we have a unique relationship between location and asset. The assets and location will always remain fixed and there is never going to be any addition. I am creating a web form so that it can be uploaded into sharepoint.
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May 15, 2005
I have a realy serious problem that when I open msaccess (I have access 2003) and I'm trying to reach the database from my application, the application fails to get to the database. Aparently this happens because access is opened but isn't it supposed to allow multiple access to the database?
Anyone knows why?
Thanks in advance.
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Mar 7, 2008
Please could someone give me help on this topic, I need to slove it for coursework in Access but im having the following problem.
Im creating a database for a hotel which rents out its room obviously. The problem i have is if a guest books a room for say march 3rd until march 6th, theres currently no way in which to stop another guest booking the room for any of these dates.
I think i know how to stop double booking for the start day, but not the days inbetween if you understand.
The database has 3 tables:
Guest Info
Room info
Bookings
If anyone can help it would be greatly appreciated.
P.S the method i hope to use, is the hotel will enter the start date of a guests stay and then enter the number of nights the guest is staying for e.g. 3rd-6th of march would be input as: Begin date: 03/03/08 for:'3' nights.
Thanks for any help
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Apr 16, 2005
hi guys nice site you got here.
I need a bit of help its been over 2 years since I used access in college so have forgot most things.
I want to stop people from making double bookings at the same time on the same date.
I have the following
Booking ID
Teacher ID
Class Room ID
Date Booked
Booked Date
Start Time
End Time
so the booked date, start time and end time is what I need to look but not sure, should I index (no duplicates) for them three?
thanks for the help
I realise there are posts about bookings but more help would be great :)
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Aug 25, 2005
stuck in the middle of a project of employee payroll the following problems are for some suggestions:
if an employee is not taken off in a week and work on sundays, he's paid double OT; if he is not taken off he's not paid; i.e. he can take 4 days off in a month
how can i keep track of this in the db; can i use a table putting 7 days as fields and make it all yes/no so that user can check or uncheck the status against each employee(!); but for whole month how can i calculate
work period start from every month on 25th and ends on 24th in next month.
got tables for attendance and leave
help appreciated
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Oct 17, 2004
I am wanting to prevent a double booking. I have a form called:
frm_Booking which records an ArrivalDate and DepartureDate
and another form
frm_Building_Booking which records a BuildingID number
I want to ensure that a customer cannot book a BuildingID for an ArrivalDate and DepartureDate it it has already been booked by another cusotmer or book any on the days between.
However a customer should be able to book a BuildingID on the DepartureDate.
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Apr 6, 2006
Morning, all...
Hoping someone can help me with this. I have a form (one-side) with a bound continuous subform (many-side). I have a second unbound subform, also continuous, which is used as a reference only (no data entry) to select the record to be added to the bound subform. Is it possible to set it up so that, when the user double clicks on the pk from the unbound subform it adds that pk as a new record on the bound subform?
Thanx in advance for your help with this ;<)
Karen
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Nov 2, 2007
I want to lookup a list of employees (in a form) and by double clicking a name listed, have that name pasted into another form or Sub form to add details to it.
I want to select a number of employees and add info such as attending a training session, plus the topics covered, instructors name etc. I want to add this info once but relate it to a number of employees who attend the training???
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Nov 13, 2007
I have a string with one or more double quotes in it. How can I remove the double quotes? (I was able to remove single quotes.)
Example: Purchase "other items". (This the data in a column.)
I want to change it to Purchase other items
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Jan 14, 2008
could someone please help me, i am having a problem trying to get rid of double bookings in the attached database.
This database is for an assignment for my students, and unfortunately i had got the point now that i have got incredbily stupid and cannot see a solution.
I want to make sure that a client cannot double book an instructor and a car on a specific time or date...
Obviously i would also want to make sure that if one client has booked a specific car or instructor no other client would be able to book it, in the same time and date slot.. All lessons are 1 hour long
for some reason i have to make sure that a client can book a specific car...
This unit is being taught alongside another unit by another teacher, who does not see the complexities of the problem, and insists that this complexity is in the database, however they do not know the solution either.
I have tried creating different types of primary key combinations, but that does not work..
Any ideas or suggestions would be greatly appreciated
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Oct 21, 2005
Hi
I'm trying to do something really simple here but I'm getting confused with the correct syntax.
I am trying to retrieve a list of data from 1 table (tblUsers) and 2 queries (spPFApprovedThreads, spPFApprovedEntries)
From spPFApprovedThreads I would like to retrieve 'Thread' and 'CreationDate', from spPFApprovedEntries I would like to retrieve the a Count of 'EntryID' for every 'ThreadID' and from tblUsers I would like to retrieve 'Username'.
Where tblUsers.UserID = spPFApprovedThreads.CreatorID and spPFApprovedEntries.ThreadID = spPFApprovedThreads.ThreadID
I have managed to do the following:
SELECT t.ThreadID, t.Thread,t.CreationDate, count(e.EntryID)
FROM spPFApprovedThreads AS t INNER JOIN spPFApprovedEntries AS e ON e.ThreadID=t.ThreadID
GROUP BY t.ThreadID
ORDER BY t.ThreadID;
but how do I add the Username from the tblUsers?
Many thanks for any time.
Shaun
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May 26, 2006
Hi,
I have been asked to run a query on an existing db and output certain fields as type Double.
The fields in question are currently type Currency.
How do I change the format from Currency to Double or do I need to?
Thanks in advance
Daz....
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Dec 14, 2006
I've done double and even triple joins before, but this isn't working for me, probably because I'm using a SELECT statement instead of a table. Here's the basic (working) query:
SELECT Employee.*, NewPositionID AS [Position], NewStoreID AS [Store]
FROM Employee
LEFT JOIN (
[Position Change] INNER JOIN [Store Change]
ON [Position Change].EmployeeID=[Store Change].EmployeeID
) ON Employee.EID=[Position Change].EmployeeID;
Now that works perfectly fine, but the problem is I only want the employee to join with the most recent position and store change. So I tried something like this:
SELECT Employee.*, NewPositionID AS [Position], NewStoreID AS [Store]
FROM Employee
LEFT JOIN (
(SELECT TOP 1 * FROM [Position Change] ORDER BY EffectiveDate Desc)
INNER JOIN (SELECT TOP 1 * FROM [Store Change] ORDER BY EffectiveDate Desc)
ON [Position Change].EmployeeID=[Store Change].EmployeeID
) ON Employee.EID=[Position Change].EmployeeID;
It tells me "Syntax error in JOIN operation" and it highlights the first occurence of "[Position Change]" (the part in bold). Using the 1st query I don't see how I can filter out the correct records.
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Nov 1, 2004
I have a list of companies in a table which Is being accessed through a list box. I wanted the user to be able to double-click on the name of a company from that long list and then for that selection to show up on an adjacent shorter list box which in turn will be used for a search. How can I do this? Another option would be to drag and drop the name from on list to another.
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Jan 17, 2005
Hi,
I have a form which has a tab control on it. The form itself is based on 1 table (tblCustomers). The tab control has 2 pages.
Page 1 shows 6 fields from tblCustomers.
Page 2 of the tab control shows 2 embdedded forms. Those forms are based on queries created from tblCustomers. one shows records with a date entered into one of the fields, the other shows records that have no dates.
What I want to be able to do is when I see a company name in one of the ebedded forms (Page 2), I want to be able to double click that record and it switches me back to Page 1 and shows the the related details of whichever company I double clicked.
I have changed the double click event in the emdedded form and using the builder to create something. I also added a setfocus command as I read about that somewhere (but i have no idea what it does). Through this I managed to get it to switch from Page 2 to Page 1 when I double click, but it only ever takes me to record 1 regardless of which company i double clicked.
i may have this deisgned totally wrong so please feel free to point me in the right direction.
any ideas?
thanks in advance
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