Duplicate Specified Number Of Records
Feb 22, 2006
Acc 2003
Hi,
Does anyone know if this is possible. I've looked but can't find anything like it posted within the forums unless I'm searching for the wrong keywords.
If I have a list of records on a continuous form, I want to drop a combo box at the end of the each record with a list of numbers in ranging from 1 - 100.
When a value is chosen, the selected record is then duplicated by that number.
For example, Select a record, choose 20 from the combo box = 20 new entries of the record.
Also, as a side issue, is there a way of omitting or clearing certain fields from the process.
For example, Serail Numbers are unique, so I want the user to have to manually key these in once the duplication process completes.
Hope I have explained this in enough detail.
Thanks
Kempes
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Jun 13, 2013
I have a code that works great from the parent form but I decided to change the format and call it from a lostfocus event in the subform instead. Now I keep getting error 3314:"You must enter a value in the tbGuests.LastName field".
The code should copy the parent form fields and create x number of duplicate records according to a field on sub-form. It then runs an append query to add the information from the subform.
Code:
Private Sub GuestsInParty_LostFocus()
Dim partymsg As Integer
Dim dbs As dao.Database, rst As dao.Recordset
Dim F As Form
Dim intHowMany As Integer
Dim intCounter As Integer
[code]....
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May 29, 2014
In my simple database (attached), I need to mass duplicate Tasks and their Notes.
I have three tables: tbTasks (PK: Task_ID), tbNotes (PK: Note_ID), jtbTaskNotes (FKs: Task_ID and Note_ID). jtbTaskNotes is my many-to-many junction table that ties Tasks to Notes.
The main form (fmTasks), bound to tbTasks, has a subform (sbfm_TaskNotes) that displays notes associated with each Task. On themain form,you select which Tasks you want duplicated via a checkbox. The append query (quCopyTasks) will duplicate all tasks that have the checkbox checked. All good there. However, I can't figure out how to also duplicate each task's Notes.
I found Allen Browne's solution [URL] ....., but that only handles duplication of one record at a time, whereas I need to duplicate many records at a time (sometimes 10+ records). How do I go about duplicating multiple Tasks and their associated Notes?
Before you ask "why are you duplicating records?": There are times when tasks need to be re-accomplished and therefore need to have a new record. It's easier to duplicate records than it is to hand-jam everything again.
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Nov 15, 2006
I ran into a weird task, sometimes at my job we have to use 3 identicle records where just one thing changes and that is the date. The thing that is giving me a problem is I get an error if I try to duplicate the record due to primary key being duplicated. I have a ID field which gives all records a number and when I try to duplicate the record I am in, I get an error because of the duplication of the ID Field. Is there a way to get around this?
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Jun 25, 2014
I'm trying to use access to identify how many times an indiviual appears in my database. I've got a large file which gives me all referrals, each referral comes with two identifiers, one unique to the person, another unique to the referral. This means that the person unique number may be repeated multiple times (if a person has more than one referral) but the referral number would be different each time.
I've run a query to identify the duplicates, i.e. the records where the person unique identifier is repeated. What I am trying to do is work out now how many people have been referred twice, how many three times etc. The original query looks something like this (but on a much bigger scale).
Person Referral
1 A
1 B
1 C
2 D
2 E
3 F
3 G
3 H
What I'm after is a query that will tell me that two people were referred three times (1 and 3) and that one was referred twice (2) and so on.
I'm on Access 2010 if it makes any difference.
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Feb 12, 2012
I have a table with about 3600 keys, numbered from 1 to 3600. When I try to enter a new record, the autonumber starts in the 20's. I get an error message about duplicate keys, and I have to cancel. If I try again the autonumber goes up by one, but it will take hours to do this with approximately 3600 tries to get past the highest exisiting key number. Is there a way to make Access reset this? THis table is linked to a many-to-many table and I can't start over or I will lose all my relationships.
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Nov 16, 2004
I have built a qry that initially shows the correct information. For example.
tblContent has 289 records with a Type = Class.
I built a Query to select from tblContent Type = Class and I get 289 records. I add additional criteria of Progress <>"Not Scheduled", I then get 206 records. I then add additional criteria Last Name <>"Demo" And <>"Care" And <>"Support". This brings up 200 records, but the query appears to duplicate each record 3 times. I do not have 3 of the same types of records.
The SQL Statement is below
SELECT tblProfile.LoginName, tblProfile.FirstName, tblProfile.LastName, tblProfile.Organization, tblProfile.CostCenter, tblContent.Title, tblContent.Type, tblContent.Code, tblContent.[Date Assigned], tblContent.[Date Started], tblContent.[Last Accessed], tblContent.Progress, tblContent.[Date Completed]
FROM tblProfile INNER JOIN tblContent ON tblProfile.LoginName = tblContent.LoginName
WHERE (((tblProfile.LastName)<>"Demo" And (tblProfile.LastName)<>"Care" And (tblProfile.LastName)<>"Support") AND ((tblContent.Type)="Class") AND ((tblContent.Progress)<>"Not Scheduled"));
The qry is named qryPhysical Class. I have provided the link to view the database. Can you help me?
http://briefcase.yahoo.com/turnerbkgabrobins
Thank you in advance for your assistance.
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Feb 24, 2007
I have a fairly simple database we are using for keeping inventory and new items get added through a form. Is there A way I can prevent a part number and its properties from being entered if that same part number has already been entered at an earlier point in time?
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Mar 19, 2007
I want to find duplicate records based on FirstName and LastName and delete the duplicate. Also, I want to delete any records which have a blank FirstName and LastName.
How can I do this?
Thanks,
Dave
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Jan 21, 2014
I have a form [IUDATA]
I have a add record button.
I have a date field [DATEIN]
I have a text field [DRPNO]
If the [DPRNO] field is empty, I would like the user to have the [DPRNO] field be automatically populated after the user enters a date.
I'd like the format of [DPRNO] to be "dpr YY-XXX"
Where:
YY is the year of the [DATEIN] field and
XXX is number of records in that year.
So for example, if it was the 4th record with a 2013 date the [DPRNO] would be dpr 13-004.
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Jun 10, 2013
I am not sure if it is possible to implement this but I would like your input. We get request from client via a web based form which contains a unique ID number called RDEFNumber. When we process the request internally, we use this number to identify the request throughout the process. The request from client contains processing of multiple files which are transmitted to us in different times of the day or days.
Every time we receive a file, an email is sent to the IT team with all the information about the file. We use an internal database to send the email to the IT team and use the RDEFNumber as the identifier in the subject line. What I am trying to do is to add an additional number at the end of the RDEFNumber automatically to differentiate the subject line.
For example, we take "1791" as a RDEFNumber. For the first time we enter 1791 to the database RDEFNumber field, it should check the table "tblRDEF" (record source) for duplicate value. If no Duplicate exists, it should keep the number as same. When we get the next file for processing with the same 1791 number and enter this number in the RDEFNumber field, it should automatically change it to "1791-1" since "1791" already exists in the database. When we get the next file, the number should change to "1791-2" and then "1791-3" and on.
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May 8, 2014
Currently if an employee attends a mandatory training session the details are entered individually into in a single table which contains all the employees' attendances to training, this is achieved via a bound form.
Works Fine.
My question is, if the training is carried out by a number of employees can this attendance be recorded on one form and assigned to each of the employees who attended?
Using Access 2003
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Jun 6, 2013
I have groups and members tables in which each group is formed from no. of members, each member can take loan and will return this loan in a no. of installments so here my problem is when i run the query to retrieve no. of loans she has taken and no. of repayments she has given, this query retrieves same loan amount duplicate ... How to group by this query so that when i run this query it should only retrieves that no. of loans (no duplicate) she has taken and no. of repayments (no duplicate) she has given...
For ur more information I attached the db here ...
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Jul 10, 2006
I've created a report and report has the same number of pages as the number of records that it's displaying.
If there are two records, the report has 4 pages...the first 2 are the actual report and then the other 2 are a copy. If there are 3 records, the report would have 3 copies (...6 pages).
Any idea how to change this so that I have only one copy of the report?
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Jul 5, 2005
pls can someone point me in the right direction
have searched through the forums.
i have two fields Forename & surename i need to prevent duplicate records if the forename and surename match another record.
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Oct 24, 2006
Hi
I have a table (which is populated by people filling in a form) which contains two fields:
Section
WeekCom (e.g. week commencing)
I want to make sure that the form will not allow someone to make a double entry. For example, if Sally goes in and says enters "Benefits" as the section and "WeekCom" as 15/10/06, and then Ben tries to do the same - the form will not allow Ben to enter it.
How do you do this please? The table does not have a primary key at the moment....is there any way of doing it without setting one of the fields as a primary key?
Thanks
Maria
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Apr 9, 2007
I Need to run a query that will not show duplicate records.
For example if joe smith is listed five times i only want the most recent date of membership.
Does anyone have any ideas?
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Apr 30, 2006
I have a form in Access which has event date and then also an event time slot such as "Morning, Afternoon, Evening" . I need to make it so that you cannot have a duplicate time booking, i assume i will need to code some VBA but if anyone could tell me what it would be much appreciated. Thanks
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Feb 7, 2008
i m new user to access i just wanna know how can i count duplicate recodes for example how many time
record repeat in one column
waiting for ur quick reply thanks
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Apr 30, 2007
Hello,
I have a table that has many duplicate records. I tried importing the table and setting the field to no duplicates but did not work. How can I delete duplicate records. The primary Id id fine I have another field that I can use. it is a BAC number that is repeated many times. Here is the table I need fixed.
Thanks
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Feb 20, 2006
Hi Guys,
I hope someone can help with this. I have a table, "Blasthole Submission" which is populated by input in a form, using the code below:
Const MyTable As String = "Blasthole Submission"
Const MyField As String = "Sample Name"
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim intCounter As Double
Set db = CurrentDb
Set rs = db.OpenRecordset(MyTable)
For intCounter = Me.txtStartValue To Me.txtEndValue
rs.AddNew
rs.Fields(MyField) = "TP" & intCounter
rs.Fields("Submission #") = Me.SubNum
rs.Fields("Sample Type") = "Blasthole"
rs.Fields("XRF") = "True"
rs.Fields("LOI") = "True"
rs.Update
Next intCounter
rs.Close
db.Close
Set rs = Nothing
Set db = Nothing
What I am hoping to do is to place a random duplicate in the table, called, for example TP111152 DUP, approximately every 50th record. Is there any easy way of doing this?
Thanks in advance for your help!
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Jan 13, 2007
i am using a textbox in the main form to transfer the Yr/Mth into the table. (refer to qp.zip)
now my problem is, how do i prevent duplicate records into the table?
e.g: currently whenever i scroll ard the months control in the form, i will get duplicate Mth/Yr into the table. how do i prevent that from happening?
i only want to have updated data inside the Mth/Yr table instead of duplicated Mth/Yr
Public Sub PutInMonthlyRecords()
Dim sql As String
Dim Db As DAO.Database
Dim rs As DAO.Recordset
Dim f As Form
Dim MthYr As String
Set f = Forms!frmQpi
MthYr = f("txtMthYr")
sql = "SELECT * FROM [tblQpiMonthly] WHERE (([tblQpiMonthly].[Input MthYr] = 'MthYr' ));"
Set Db = CurrentDb()
Set rs = Db.OpenRecordset(sql)
If rs.RecordCount = 0 Then
If (f!txtTotalPF) = 0 Then
Exit Sub
End If
rs.AddNew
rs![Input MthYr] = f("txtMthYr")
rs![Monthly TotalPF] = f("txtTotalPF")
rs![Monthly Rejection] = f("txtTotalAvoid")
rs![Monthly TotalAvoid] = f("txtRejection")
rs.Update
Else
If (f!txtTotalPF) = 0 Then
rs.Delete
Exit Sub
End If
rs.Delete
rs.AddNew
rs![Input MthYr] = f("txtMthYr")
rs![Monthly TotalPF] = f("txtTotalPF")
rs![Monthly Rejection] = f("txtTotalAvoid")
rs![Monthly TotalAvoid] = f("txtRejection")
rs.Update
End If
Db.Close
End Sub
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Jun 26, 2005
Be advised that I'm a complete novice with Access, and have used it only to view Excel files with more than 64,000 records. Any help would be appreciated.
I have an Excel file of 10,000 records entered by salesmen of possible prospects, with salesmen, prospect name, address fields. Some salespeople have entered the same prospect and address information; the only thing different in these records are the salesman name.
I know how to import the file into Access. But from this point, how do I construct a query and generate a report that shows me ONLY THE DUPLICATE RECORDS? We would like to use this report to identify the double entries and the salespeople so they can clean up the database. I know Access (I have Access 2003) can create this query, I don't have a clue on how to do it.
One hint: A post on another forum suggested " Make a group-by query (grouped on all fields except salesperson). Add a count field. Select if count >1. This should do the trick."
I'm sure this is the answer, but I don't know how to "make a group-by query", how to "add a field", etc. Like I said, I know how to import the data. That's it.
This is extremely frustrating to be this close to the answer and not know how to finish it. Any assistance would be appreciated. Thank you.
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Mar 27, 2006
I have an order database using Access 2000, I need a report to list all agents that have ordered in the past year, how many times they ordered and sort by Office city.
I have
SELECT tblCustomers.Type, tblAgentList.AgentID, tblAgentList.LastName, tblAgentList.FirstName, tblAgentList.Agency, tblAgentList.AgencyCity, tblAgentList.DeliveryAddress, tblAgentList.DeliveryCity, tblAgentList.DeliveryState, tblAgentList.DeliveryPostalCode, tblAgentList.[AgentOffice#], tblCustomers.InspectionDate
FROM tblAgentList INNER JOIN tblCustomers ON tblAgentList.AgentID = tblCustomers.AgentID
GROUP BY tblCustomers.Type, tblAgentList.AgentID, tblAgentList.LastName, tblAgentList.FirstName, tblAgentList.Agency, tblAgentList.AgencyCity, tblAgentList.DeliveryAddress, tblAgentList.DeliveryCity, tblAgentList.DeliveryState, tblAgentList.DeliveryPostalCode, tblAgentList.[AgentOffice#], tblCustomers.InspectionDate, tblCustomers.[Job#]
HAVING (((tblCustomers.Type)="P") AND ((tblCustomers.InspectionDate)>[Enter starting Date:]))
ORDER BY tblAgentList.AgentID, tblAgentList.AgencyCity, tblAgentList.AgentID;
It list all agents sorting by AgentID, with a line for each order.
I would like to list each agent once with the number of times ordered, and then sort by AgentCity. Any help would be appreciated... Thanks in advance!:D
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May 2, 2006
I have two table. Deliveries Created (DC) and Goods Receipt (GR).
I have a query which links the two by PO number, PO Item, Unit code and Delivery quantity.
This works fine until one PO Number has more than one delivery quantity which is equal. For example.... The PO quantity is 4,000 but, because the units can only be shipped in quantities of 1000, there are four different entries in both the DC and the GR tables each with the same PO number, PO Item number, Unit code and delivery quantity (and shipped on the same date). This of course gives 16 results for the query using this PO number.
There is one unique field in the DC table this is the posting number field. I've tried grouping by this number and taking the First values from the GR table. This works OK in that it produces Four results but, two of the deliveries were received on Day 1 and two were received on Day 2. If I take First of GR date I get DAY 1 for all, If I take Max I get Day2 for all. What I need is the correct date.
I hope I have explained this OK.
And I hope you can help
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May 10, 2006
I thought I had just about finished my DB but now Ive printed out and checked my reports I notice I have several records in different types of reports showing duplicate records. Iv'e gone back over the queries and there are one or two duplicates in several of my queries that I did not notice before because there are are only the odd one or two. No matter what I do I can't stop this happening. I think it must be something to do with the dates in my payment table. PaymentID is key field - foreign key is MemberID. One member can have several paymentID's a new one every year when membership renewed. The problem seems to be when the member has two payment dates in the same year. This shouldn't be anyway but the database has not been used properly with entry dates missing, written over of wrong dates etc. Ive tried to correct this but do not want to tamper with past payment date records. I already have 'select distinct' in my queries and have tried 'distinct row' which seems to return even more duplicate records. Im pulling my hair out over this there must be a way to return the records from members showing just 1 only of their very latest payment record/date. Im using this expression in the query.
LastPaid: (SELECT MAX(PaymentDate) FROM S_Payments_Table WHERE S_Payments_Table.MemberID =S_Members_Table.MemberID)
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