Dynamic Query To Show Each User Only Records Relevant To Them On Logging In
Dec 17, 2014
I have an access 2010 web database, modified from a microsoft template (Desktop inventory database) that several users will need to log in to. The database contains a table of products.
The challenge is, every user needs to only see a subset of these products and never see the whole list.
At the moment i have some code to modify an existing query based on the logged in user's details. As they log in, some tempvars are created and these are used to modify the query criteria.
This works well when the first user logs in, but the moment the next user logs in, the query is modified again and the product list refreshes and now his products are shown and not the first users! Im thinking i need to dynamically create a permanent query for each user on log in?
Here is my code so far:
Button on login form has the following code that collects the user's details
Code:
Private Sub cmdLoginMine_Click()
Dim ID as long, strEmpName as string,strZondsc as string,strgrpdsc as string
ID = DLookup("ID", "Employees", "Login='" & Me.txtUser.Value & "'")
strEmpName = DLookup("FullName", "Employees", "Login='" & Me.txtUser.Value & "'")
strgrpdsc = DLookup("MyGrpdscs", "Employees", "Login='" & Me.txtUser.Value & "'")
strzondsc = DLookup("MyZondscs", "Employees", "Login='" & Me.txtUser.Value & "'")
TempVars.Add "tmpEmployeeID", ID
TempVars.Add "tmpEmployeeName", txtUser.Value
I then call a function that modifies the existing query, populating it with this users details for the criteria
Code:
qryEdit strgrpdsc, strzondsc, ID
Sub qryEdit(strgrpdsc As String, strzondsc As String, ID As Long)
Dim qdf As DAO.QueryDef
Dim qdfOLD As String
Set qdf = CurrentDb.QueryDefs("InventoryQryforDS")
[Code] ....
The results of the query are shown on a form, which is what is currently requerying and showing the wrong data. The data is shown on a form, linked to one of the new style navigation buttons as shown.There cord source property of the form is the query that's populated as described above.
I have been able to successfully solve the problem of my pages showing relevant records by using form control. How should I make my form display a new record everytime I open it? So, that when a lame user opens it , he wouldnt change the existing data on an existing record. How to solve this problem? Kindly help. thanks
I have a query showing lots of records of equipment that is in different rooms. I would like to have a form where the user can bash in a room number and all the records from the query that have that room number in it pop up.
I am trying to add the name of the employee show up in on the opening form after logging into the database. I am able to get the user right (Admin only), but not the name. In the Default Value in Properties, I have it set to =CurrentUser() and I have the Employee field in the Control Source to record current user.
How can I make this so it indicate the user logged in?
i am currently developing a database what i need to do is to restrict user to view selected record and change them. i have build a login form in which i have two areas as a user name in combobox and a password text box. i have another form in which i have a combo box named area what i need to do is to limit the area combo based on the selection of the user login form previously. for example if a user select LAS VEGAS in user combo and enters its password after clicking the button login the another form appears in which thier respective stores and sales are saved, their is a combo box named area in which i want to limit it by LAS VEGAS i mean it would only show LAS VEGAS in drop down based on the previous selection in login form.
I have created a simple database, with 2 x tables. The first is a 'Week Ending' table, with a dateid key and Week Ending field. I have created several week-ending dates in order for a user to input details of work done the previous week. The second table contains the details of the work.
I have a one to many relationship between the dateid in the first table, and a dateid of the work details table.
I created a query based on the work details table, and created a subform from that. In a main form I linked a combo box to allow a user to select a date and the relevant work details appear in the subform. However the Week Ending field only shows one date, not a list of the dates I created.
I have a parameter query built and am curious if anyone knows of a good way to allow the user to define which fields are displayed in the query results.
i tried looking for other threads discussing this without any luck.. not sure if it was my search terms or what. thanks so much for any help..
I have a form from which people view records out of a db. I would like to log the date/time and the key record they view into a table The usage table has a date/time field & a string field for the viewed record.
I can run an append query to update the Usage table but can't figure out how to get the date/time into the table ?
Is it easier to write the whole lot out to a file ?
Does anyone know if it's possible to use the records stored in an Access 2002 database to log users into an ASP.net page? I'm trying to code it in vb.net but im not sure how it could be done. Basically I think I need 2 text boxes on the ASP page where the user can enter their name and password. I then somehow need to retrieve the name and password from fields in the database (using ADO.net i think) and compare them with those entered by the user. If they match then I want to load another page, and if not then I want to display a message saying login details are incorrect.
Any help on this subject would be much appreciated- the fields i have at the moment are called 'User' and 'Password' in a table called PERSON.
Microsoft Access 2007.Background: I have a query that received work orders from out client system and runs them through access. Once in Access, an employee goes through the query output and organizes the records (mentally) by product_code. There can be be 1 or more records of a certain product_code and there are 129 total different product_codes. Say, a typical time the employee runs this query they might see 25 different records consisting of 6 different product_codes.Each product_code designates who (an email address) should be sent the work orders to approve.
The employee currently copy/paste the relevant records in an Outlook 2010 email body and uses an external excel sheet with the email addresses to see who it should be sent to. I'm automating this whole process.I've gotten an email to generate in vba, and to send an 1 email to each person who has one of their product_codes in the query output.
My problem is that I'm having trouble figuring out how to filter the emails so that instead of seeing all 25 records (from above example) they only see the records with their product_code.Another thing to mention is that as of now, I have a script that converts the report to HTML and sticks it in the body of the email. So I'm not sure how to edit that script to allow to filter the report or if that's even where I need to do the filtering (another procedure maybe?)
This is my html conversion script
'product_code = Mfg_Cd in this scriptFunction exporthtml(str_Sender As String, str_DataMsg As String) Dim strlin As String, strHTML As StringDim objOutlook As Outlook.ApplicationDim objOutlookMsg As Outlook.MailItem Dim objOutlookRecip As Outlook.RecipientDim varX As Variant Dim RS As Recordset Set RS = Me.Recordset Set objOutlook = Outlook.Application Set objOutlookMsg = Outlook.Application.CreateItem(olMailItem)
Im using square bracketed parameters in my query designs for user prompts. Now I want a similar feature to tell the query what field I want it to show. Is there a way of doing this please? - or does the fact I need to do imply a db design flaw?
Is it possible to have the user enter the number of top records to choose in a query?
I know that you can enter a number or percentage in the Top Values property of the query but I would like the user to be able to enter this number each time they run the query since it may be different each time and not always, say, the top 10 records.
creating dynamic RibbonXML where statement will depend on user that is accessing access database. I created DynamicXML no problem and it changes context depending on user but my main problem is refreshing ribbon. I see that UsysRibbons tables changes fine but it's not being loaded. I have to restart access in order to this to take effect. I tried gobjRibbon.Invalidate method but it doesn't refresh ribbon for some reason... Here is my code:I created new module with name "Ribbon" and put this in there:
Option Compare Database Option Explicit Public gobjRibbon As IRibbonUI Public Sub CallbackOnLoad(Ribbon As IRibbonUI) ' Callbackname in XML File "onLoad" Set gobjRibbon = Ribbon End Sub
and then in form that validates a user I put:
If (Not gobjRibbon Is Nothing) Then gobjRibbon.Invalidate End If
I have a form that request information from the user (StartDate, StartTime, EndDate and EndTime) the problem is that it's not working. The only way I can get any data to show is when I remove the StartTime and EndTime. Only then will it pull the items from the StartDate and EndDate.
Here is what I have as my criteria: Between [Forms]![OpPROD_ALL]![StartTime] And [Forms]![ OpPROD_ALL]![EndTime] And Between [Forms]![ OpPROD_ALL]![StartDate] And [Forms]![ OpPROD_ALL]![EndDate]
The users will be able to request a report based on a start and end date along with a start time and end time.
Side note: this is to pull date for 3rd shift (Example) 4/14/2013 10:00PM - 4/15/2013 10PM
I'm building a report for annual software license renewals. The report data source is a query that combines the customer information, their computer information, and the licenses purchased for that computer. I am having no trouble with the form displaying the customer info page, then a page with the computer info at the top and a list of licenses purchased for that computer underneath.
That would be great, if that's what my boss wanted. However, she wants the whole list of available licenses displayed on each page, in the event someone want to purchase additional licenses with this year's renewal.
I'm trying to figure out how I can set up a query/report grouping to do that. I've tried making a new query, relating the qryLicense!licenseID to the qryPurchase!purchLicense and setting the relationship option to show all records from qryLicense and only those related from qryPurchase. I added the qryPurchase!purchCPU field to my query, hidden it, and set the criteria to “=1” (the computer ID of one of my dummy computer records). I also have a Sum of the qryPurchase!purchQty field included in the new query that I want to display the total number of that particular license purchased (and 0 if there are no corresponding records). All fields except for the quantity field are set to Group By.
What I’m getting from this is simply a list of the licenses purchased for that computer, not the complete list of licenses available showing the quantity purchased where applicable.
I have a table for stock with two fields, KEY and DESCRIPTION; a table for manufacturers with two fields, KEY and NAME; and a third table which links to them both with a many-to-one join with three fields, KEY, STOCK-KEY and MFR-KEY. What I am trying to do is write a query that for a given manufacturer (entered via a parameter) shows a single line for all stock records that are NOT linked to it via the third table. I am sure it should be simple but all my attempts fail to exclude stock linked to the manufacturer if it is also linked to another manufacturer. Any ideas?
SELECT TimeFile.Component, Sum(TimeFile.Hours) AS SumOfHours FROM TimeFile WHERE (((TimeFile.Date) Between #12/15/2004# And #12/18/2004#) AND ((TimeFile.Project)="DSME") AND ((TimeFile.Area)="DSM-1 LIFT FRAME")) GROUP BY TimeFile.Component;
I am having a problem trying to get all of the TimeFile.Components to show up. There are no hours in some of the TimeFile.Components, but isn't there a way to get them to all show up with a 0? Plz help.
Currently I have a query, QRY_Test which contains a load of records under the fields "Gift_ID" and "Person_ID". I have another query, QRY_PersonList in which I would like to show all of the "Person_ID"s except the ones returned by QRY_Test.
By using a query I have been able to sort the data entered so that all I have left is a list of products that are below their reorder level and the number that needs to be ordered, great so far, this is what I want, but when I try to create a purchase order form as a form/sub form and put in the query I created, there are no products listed, it seems as if I cannot associate the two together, as soon as I link the query for the sub form with the purchase order form.
What I would like to happen is that when I open the purchase order form I can enter the purchase forms details and have all the products that need to be ordered visible in the sub form, the only way that I can get this to half work is to delete the link master and link child fields. If this is the way to go how do I link these products to the purchase order?
I need the code for a filter or query which will show the past x (12, 24 etc) months worth of data. Each record has a date tag so i need a filter which will just show records for say the past 3 months.
I would like to create a query to show only the Work Orders that all parts ordered have been received.For the Work Order, each part ordered has a "complete" yes/no checkbox.If I use that field in the criteria of the query, it does return only parts that are "complete." However, it still shows me a Work Order where there are parts ordered but not received "not complete." how to set the query to exclude those cases and only return Work Orders that all parts ordered on the Work Order are received "complete."
I am trying to use Dcount to find the number of records in a query and put it on a text box in the header of a report. The query is a parameter query. The button opens a form which asks for start and end dates, the query reads those dates from the form and the report displays the correct number of records that fall within the date range. The query is based on another query, which is based on the table. I tried =dcount("*","qryName") but I get #error. Maybe becauase of dates? or parameters?
I am having trouble getting a query or report to show only the most recent data.
We have salesmen that use a handheld data collector scanners to count inventory in stores. The scanner data is imported to a Access table. Each record line is one scanned item. I have a query with totals that counts the records and gives me a total count of each item at the store on that date.
I then need to filter the data to only show the most recent date. Using Max Date I get the most recent date but the count fields are showing totals for all dates. I am also getting the unique item from the earlier date in this query which I do not want.
Here is my data table: Inventory Scans from stores.
Scan Date Item Scanned location
1/1/2014 item123 Store ABC
1/1/2014 item123 Store ABC
......
Here is my Query with Totals that counts the item records:
Scan Date Item Scanned location (Item Scanned) count
1/1/2014 item123 Store ABC 2
1/1/2014 item 456 Store ABC 3
1/1/2014 item 789 Store ABC 1
2/1/2014 item123 Store ABC 2
2/1/2014 item 456 Store ABC 1
This is what I am trying to get - only the most recent date of counted items:
Scan Date Item Scanned location (Item Scanned) count
I'm relatively new to Access programming, so I am mostly at a loss as to what methods, whether by query or VBA code, to do this. I am building a patient log for medical interns, so that the individual entries would include information of an individual visit to a patient. Part of this would include a function where I could, at one click, create a new record for the specific patient with fields such as patient ID, name, etc already filled in, with the values coming from the record that was open at the time, a sort of "dynamic default" value. I still want to be able to create blank records with the default ">*" button at the bottom of the form, so ideally this would be a new function. Would this be a relatively straightforward task, and if so, could someone give me some basic pointers to it? I'm in the process of reading some VBA self-help books, but have yet to figure it out. I have some experience in C++, so if I were to take the VBA approach, all I would need are the variable names and how to call/access them, and I should be able to knock together a working draft that way. Thanks in advance to all.
