Emailing Individual Documents From Query Or Report?
Jan 29, 2015
I have limited access knowledge and everything I learned about access was from youtube videos and reading online. I have only used the features that do not require coding/programming (tables/queries/reports).
this is my problem. I am the secretary of a social boat club (about 300 members) in charge of producing invoices. I created a my member table with general data, applied a query to create a Dues&Fees Table and then I created an Invoice report from this table..etc. Right now I have a final report, with 300 invoices that i could easily print and mail. However, people are asking to have their invoice emailed and I was wondering if there is a way to mass email each individual invoice to each individual member of the club.
I have a database where I record grades for my students. I would like to create a macro so that every time I record a grade as an "F", the student will receive an email that will contain an attachment of their scores. A lot of the information I want to include in this email is in several different tables. So to make it easier, I have created a query that lists the following:
Students name (SName) Student's email (SEmail) ID# of the form I use to record their grades (ID) ID# of the studen'ts work (WorkID) Date of their work (CreatedDate) Date I graded their work (AuditDate) Grade="F" (Accuracy)
How can I create something that will automate emailing of this information--to the individual student with only their information? I am using Access 2010. If I can't automatically send the emails, I would like to create a button in my audit screen that will send a report containing that student's information to them.
I'm working on a project where I must send roughly a thousand individual reports to a thousand different email recipients with .pdf attachment.I know I'll need to add a table that designates the email address by SHIP_TO_CODE. Then create a form with the email subject, body, etc.. I don't neccessarily have to have the reports saved to a folder; I really just need them emailed to each account.
I was thinking I could modify the code some to accomplish my goal, but I'm not sure what to put. Maybe add a SendObject in there somewhere.CODE that I have now that saves the report to a folder. (I want to modify some to send email attachement instead)
''Module CODE:
Private Sub Form_Current() Dim rst As DAO.Recordset Set rst = CurrentDb.OpenRecordset("SELECT DISTINCT [SHIP_TO_CODE] FROM [qryWty&PendingData];", dbOpenSnapshot) Do While Not rst.EOF strRptFilter = "[SHIP_TO_CODE] = " & Chr(34) & rst![SHIP_TO_CODE] & Chr(34) DoCmd.OutputTo acOutputReport, "rptDraft", acFormatPDF, "C:UsersmrutherfordDesktopASC Daily Reports" & "" & rst![SHIP_TO_CODE] & ".pdf"
I have set up a database that holds wedding list details for our shop. The product images are not held in the database itself - I have linked to them using VBA as outlined in the microsoft access help pages.
Now I can print a report absoluely fine, but I can't capture the report to send as an email to wedding guests. A snapshot isn't good enough as I don't want our customers having to download software. I thought maybe I could export the report to Word and then email that as an attachment. However, when I export the report, there are no images in the resulting Word document.
Does anyone have any ideas? I primarily need ease of use for the customers picking up the email at the other end.
I am using Access 2000, Windows XP and Groupwise 6.5. I am trying to email an employee leave report using the SendObject method. I would like to use the SnapShot format. Must I save the report before I send it? I tried acFormatSNP with no success. Thanks for all your help.
Access 2000 Wondering if there is anyway to setup a report to automatically run and e-mail out at a certain time each day? I currently have a button on a form, based on a macro, that when clicked, will e-mail the report to a certain user. Just wondering if there is anyway to set it to send at a certain time, without having to open the database and manually run it.
I have a report in MS Access. It needs to be converted to pdf and sent to a list of people as mail through MS Outlook at 12:00 Noon on Monday and Thursday. How can I achieve this. I don't have much knowledge regarding macro programming. Any relevant links.
Well im close to putting my DB into action, but I'd like to have a form that will show a list of queries and reports where they can be selected and emailed. I would like to be able to choose one or many files. I have created the email module and its working fine, I just thought I could make it a bit easier to send multipule reports with the click of a button. I just can't find a way to list all my queries/reports in a dropdown list. Can someone send me a suggestion on how to do this if posible.. Thanks in advance.
I have many reports that are structured differently, many are grouped by semester.
What I do now, is put a button on each grouping of the report I want to email from and use the current semester (Sem) which is also a query parameter to filter the report.
Here is my current code which works fine:
Sub EmailFromReport(rpt As Report, Optional Sem As Variant) Dim db As Database Dim qry As QueryDef Dim rs As Recordset Dim Bcc As String Dim Subject As String Set db = CurrentDb Set qry = CurrentDb.QueryDefs(rpt.RecordSource) 'set query parameters
[code]....
The problem is, I need to be able to filter these queries on other criteria besides the semester.
My first idea was to use if statements to skip the records I don't want. This is messy and the report structures are different so I run into issues when using optional parameters because not all the reports are structured the same.
The best solution I have come up with so far is using a wherefilter parameter, stripping the semi colon off the querydef sql and surrounding the sql with a qrydef.SQL = "SELECT Email1, Email2 FROM (" qrydef.SQL ") WHERE " & wherefilter.
The problem is this, changes the original query, and I can't figure out how to copy a query with db.CreateQueryDef If i do db.CreateQueryDef("tempqry",qrydefSQL), I lose the query parameters.
Is there a better way to do this? If this is the best way, how do you take an existing query and make a copy of it?
I have a database that is strictly for generating and printing work orders. Our supervisors use it to print new work orders on the fly. normally that is fine. I have the Vb to print that specific work order
what I need to create is a VB that would allow other people to create a work order that would email it to the those supervisors. email addresses will always be the same. I just dont want to send the entire report.
I have a table, each row contains information that I want email out as a pdf.
I've created a report, and at the moment I've created a button embedded with the onscreen report which emails the report I'm actually looking at onscreen (as an attachment), all the button is doing is event-on click running this VBA code...
Code: DoCmd.SendObject acSendReport, "rptSalesReceiptMain_UK", acFormatPDF, DLookup("[Email]", "[Sales]", "[PrintInvoice]=True"), , , "VAT Receipt for your order", "As requested, please find your VAT sales receipt attached"
...it all works, but it's very manual....because I have to open up each report manually, & then click the button manually to create the email
Since I have the main 'chunky' parts done (i.e. creating the report & the code that emails it when I click a button), I'm now turning my attention to automating.
I'd like to add a new true/false column to my table "Receipt Emailed" (or similar) & have a bit of VBA hunt down the column, then it comes across a false condition, it runs the report & emails it.
Therefore rather than me opening the report & clicking on the button (which runs vba code), how do I get this done automatically?
I am using access 2010...and i have a form with a combobox on it...and in that combobox shows a list of employees names. When i currently select the name of the person that i want, it creates their own individual report of their workload.What I want to do is to be able to select that person and it generates their individual report and then attaches it in an email to that individual.
My database is stores information about students such as name, student number, programme, email, etc. I have a STUDENT form with this information visible.
I also have a another table and MARKS sub form that contains the details of courses completed by the student and results. I have placed the sub form in the STUDENT form and can see each student's details and a list of their courses.
I want to be able to send this information to the relevant student via email. The student should only receive his information and no one else's.
Can this be done? Do I need to create a report first? Should I be using WORD to produce the emails?
I have a large report that generates information specific to a large list of contacts. I would like to email each contact a .pdf of their part of the report. If possible, I'd like access to run a loop and do this in one button click. I'm not even sure to begin with this.
I have a report that has a group sort and page break after each area. What I'd like to do is export each area as it's own individual PDF report (preferably as an automated process).
I have created a database that generates a report with customer debts. I have a lot of customers and in a report each page is a different customer with individual debts info. What i would like to do is to create a button and distribute individual report page as pdf to individual customer by email. I'm using Lotus notes. I have searched the forums i found something but it was not what i was looking for.
I'm trying to find the best way to organize a report that will have ALOT of fields for an individual record. Because it is for an individual record not a group of records (and I want it to be dynamic) I'm thinking of doing a filter & query to fill in report with necessary details. This report is going to contain ALOT of fields, even the wizard that I used based on the query said that there were too many fields, but I can't cut down.
I have a report , which i print every month and it consist of of more than 500 pages. This report is based on a Query called L_Inv2. i want to filter and loop this report based on the filed AccountReference with in the query. And save as PDF for individual accounts.
i have also created another query based on the L_Inv2, Called L_Inv4 which only got the record of account numbers as a AccountReference
i am trying to use below code but some how this is not working.
Code: Private Sub Command43_Click() Dim db As DAO.Database Dim rs As DAO.Recordset
A front end written in Access (back end mySQL). I have made a .mde file out of this front end. There are a number of MS Word documents used (as merge documents) for running reports and letters that are linked to queries in the database. However, I can only link these documents to the original .MDB file as you can't link to the queries ni the .mde file.
This works fine until you have a query that requires a parameter from a form. The user will have selected the parameter from the .mde version of the front end that they are using but the query which is being called from the .mdb version (by the Word merge document) can't see this parameter because it is a totally separate database.
How can I get around this problem?
Sorry this is a lengthy post, hope it makes sense.
Hello Everyone,I am trying to perform a sum of records for the table belowSeatType| Ext rent | |Internal rent | Work Transfer 2 2VendorOther 2 3LOB BRF GTI BRF 2 5Displacement so that when I run the query I get the following followingSeatType| Ext rent| |Internal rent| | Total |Work Transfer 2 2 4VendorOther 2 3 5LOB BRF GTI BRF 2 5 7Displaceme What I mean is that from the first table how is it possible to get the results below. The query would generate a new column and place the sum of the data in the each row(record) in the same row in the total column. I would be really grateful. Have been bashing my head all day over this. PS I dont know any VBA. Is it possible without VBA?Thank you.
Hey, I am currently doing an A-level ICT project and seem to be stuck at the first hurdel. My problem being that i wish to update the 'Number of sales' field for all the staff in the 'Staff' table. I have tried serveral queries to count the number of sales, which are in the 'Tickets' table for each and indidual 'Staff ID'. This was suscuessful although i am wondering how to transfer these values into the Staff.[Number of Sales]. Also some staff had the value of 0 so did not come up in results of the querie. Is there any possible solution or is there a more simple way to solve the problem. Many Thanks in advance Dan Parker
I am trying to make an automation in order generate reports based on query ( person name,person email address ) , export them to a folder in PDF and then send them one by one to each person email address.
What is happening:
- the reports are generated and exported fine - the email are sent to the right addresses but the first person receives the correct report , the second person receives the report from the first person plus its own report and so on.
Here is my code :
Private Sub MakeReportSendEmail_Click() Dim MyDB As DAO.Database Dim MyRS As DAO.Recordset Dim strSQL As String Dim strRptName As String
I created a query that shows everyone who has a specific date field blank. Now want to make those names clickable so that it opens a specific form with a certain record related to that individual in the query. Each line with a different individual should open a different person on the form and their corresponding record.
