Errors Importing External Data
Sep 9, 2005
I have a table that needs to be refreshed with new data monthly. The table has extensive relationship links to other tables. The new data comes to me in a spreadsheet.
I am tying to import the data from the spreadsheet into this existing access table, but errors halt the import. The fields in the spreadsheet are the exact same as in the access table. I am trying to accomplish this task with the Get External Data, Import wizard.
The strange thing is I can import the excel data into a new table without any problems. I then override the old table with the newly created one. The problem with is I have to severe all the relationships before doing so which is a real pain and a cumbersome process
If you can offer any advice, it would really help out
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Mar 12, 2006
as i know, i can import data from excel. but is it possible to make data permanently at excel? i mean Access as a system n excel as data storer..
if possible plz tell me how...
thanks
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May 1, 2014
I have been consistently getting an error almost every month when I try to load some data that has been input into access, then I have it linked to an excel sheet so that whenever I refresh, the access data imports into excel and updates my pivots, charts, etc.
When my data entry ppl enter data, sometime they forget to enter a code, or something, and when they forget to enter that, it creates some kind of error in the query. The query still runs in access, but shows something similar to " #ERROR#" in the field IF I ever do find it in the access query. The issue is that I cant filter to find that error. I literally have to scan and scroll through thousands of lines of data to try and find this error. When I try to refresh the data in excel, the following error message pops up;
"Data could not be retrieved from the database. Check the database server or contact your database administrator. Make Sure the external database is available, and then try the operation again."
In past months I can usually find the #ERROR# by scrolling through access and finding it. Some months I have EXTREME trouble finding the error. It can take hours out of my work day. Is there any way to more easily identify which line these errors are in rather than scrolling through thousands of lines of data? Is there a way to still export the data to excel with the errors still in them?
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Oct 23, 2006
I'm trying to import about 18 excel spreadsheets into one database in Access. I've been using "get external data" to import the spreadsheets as tables, and the first 8 of them worked fine, but now I cannot import any more excel files. The only error message I'm getting is "An error occurred trying to import file 'C:....xls' The file was not imported." And this error pops up after I have gone through all of the importing steps. Did I exhaust Access's resources? It's not a format issue, and I've restarted, etc. I'm at a loss.
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May 16, 2013
Here is the import statement I'm using:
DoCmd.TransferText acImportDelim, "IT315 Import Specification_txt", _
"IT315", "D:4533 Hires Rehire Status ChangeIT315.txt"
I can manually transfer the data ie thru File --> Get External Data etc but I can't seem to get the above statement to work --- with the same specification!!
The details are in the attached doc file.
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Jul 7, 2005
Can you import from a .txt file on Notepad into an Access table or will it have to go via an excel spreadsheet to begin with?
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Jun 7, 2005
I have a program that uses Access 97 as a backbone. When I open Access to get external data my only options are
Microsoft Access
and ODBC Databases.
I have never hade to add or config odbc opjects in the past.
Any help??
Thanks in advance
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Jun 5, 2006
I have 2 tables both which I need to import data into. I have 2 xls spreadsheets per day and I need to import all the data and build it up over a period of time so that I can use the database to analyse the data. There are around 2000 records per file but I can't seem to import the data unless I select the option to create a new table each time or unless I copy and paste the data. I need to be able to timport one after the other into the same table but I keep getting an error message just saying an error occurred file not imported.
How can I import this data??
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Jun 5, 2006
I have 2 tables both which I need to import data into. I have 2 xls spreadsheets per day and I need to import all the data and build it up over a period of time so that I can use the database to analyse the data. There are around 2000 records per file but I can't seem to import the data unless I select the option to create a new table each time or unless I copy and paste the data. I need to be able to timport one after the other into the same table but I keep getting an error message just saying an error occurred file not imported.
How can I import this data??
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Aug 22, 2005
Access 2002/2003. I have inherited an old Access 2000 database where one of the fields in the table had a Number data type with TEXT in it. I noticed the wrong data type and I change it to text. All appeared OK until I attached a combo box to this field. When clicking in or opening the combo box in any row in this table with the old text, I get an error message: "The value you entered isn't valid for this field. For example, you may have entered text in a numeric field or a number that is larger than the FieldSize setting permits." This field has about 3,000 records in it, and it appears to be corrupted and a permanent numeric field, I have tried everything to fix it: Compact and Repair; Import, append, and update this field into another table/field and I cannot get rid of the error message. How do I get that Number field finally and completely converted into a TEXT field? Anyone got any ideas? Thank-You! :o
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Jul 8, 2004
Picking up on some previous conversations with people, I have a form (Interconnect Register) within a database that I am trying to add a "cancel" button to which would close the form without saving. I can do this now, but the problem is there is a subform (Sheetsubfrom) within the main form. I have struggled to get the subform data to clear (was trying to use the DIRTY property but it wouldn't work - believe me, spent ages on it!) but have now got the following in place which I thought would work.
Private Sub Command41_Click()
Dim retval As Integer
'Check main form
On Error GoTo Sub_Form:
Forms![Interconnect Register].SetFocus
DoCmd.DoMenuItem acFormBar, acEditMenu, acUndo, , acMenuVer70
Sub_Form:
On Error GoTo Error_Handle:
Forms![Interconnect Register]![SheetSubform].SetFocus
DoCmd.DoMenuItem acFormBar, acEditMenu, acUndo, , acMenuVer70
DoCmd.Close
Error_Handle:
DoCmd.Close
End Sub
The problem has come full circle, in that when nothing has been changed ie nothing to cancel, an error occurs saying "nothing to undo". I believe this is something to do with having an error handling procedure nested within another error handling procedure, as from what I can make out from the help files Access backtracks to the level above. So when I have an error in the Sub_Form part, the whole thing crashes.
Any ideas guys and gals? I could try posting then DB on here if that would help, providing I can zip it up ok
Thanks
Ian
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Sep 12, 2005
Hi
Im having a real problem. Im trying to import a query into Excel so a fancy graph can be made.
In Excel when I go to Data-> Import External Data then connect to my Database. A list of queries and tables appear however the query I want is not in the list but it definately exists in Access why is this??
Really Frustrating
Cheers :confused: :confused: :confused:
bikeboardsurf
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Apr 24, 2006
I have a fairly complex database that will have many users. I am looking for a way to sort of link the data in a text box to an external database or text file of some sort to know who created a new record in it.
For example:
The database is on a network drive. Each person who will have access to it has a small file in their C: drive that contains their name. Whenever a new record is created, the name on that file is added to the record to know who is it that added it.
How do I do that?
Thanks
mafhobb
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Apr 28, 2005
Hi experts. I want to learn how i can insert data in to external db using vba.
For example , i want insert table names in to the external db.
(A command button in a form )I be happy if some one show me how. Thanks
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Oct 23, 2006
I'm trying to import about 18 excel spreadsheets into one database in Access. I've been using "get external data" to import the spreadsheets as tables, and the first 8 of them worked fine, but now I cannot import any more excel files. The only error message I'm getting is "An error occurred trying to import file 'C:....xls' The file was not imported." And this error pops up after I have gone through all of the importing steps. Did I exhaust Access's resources? It's not a format issue, and I've restarted, etc. I'm at a loss.
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Jun 15, 2004
I have come across this problem several times. I have sub reports on a report and calculations are done using the data in the sub report. In many instances the subreport is empty. The calculated fields read #error. (otherwise the report runs well and records with data calculate fine) I would like to hide these errors and associated labels when the subreport is empty. Everything I have tried either does nothing (error still appears in text box - but runs ok otherwise) or I get a runtime error since it is trying to access "nothing" in the sub report.
How can I catch and therefore react on this empty sub report. (or subform too)
Thanks
Lisa
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Oct 15, 2007
I work with an Access database with about 20 tables that requires considerable manual data entry. Although it is time consuming, the bigger problem is the keypunching errors that inevitably occur. A colleague of mine said that some databases can be set up so that two (or more) individuals can enter the same data into the database (basically creating two separate, temporary databases). At the conclusion of this double data entry, the two databases can be compared to see where they differ so that corrections can be made...the logic being that it's extremely unlikely two people entering the same data independently will make the same keypunching error in the same field.
Just wondering if Access has this capability, or if a reasonable facsimile of this approach exists.
Thanks!
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Jun 17, 2005
Hi all
I just to know what the command or code is to generate the External data wizard is ?
I want to import a spreadsheet, the thing this there will be a new spreadsheet everyday with a different name. I guess the easiest way is for the user to select the file themselves. instead of the user going to file, get external data, i thought i could add the code to invoke this wizard on a button.
Thanks in advance
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Dec 23, 2006
We have saved image in the database as OLE Object. It is showing “Microsoft Photo Editor 3.0 Photo / Package” in the table. We want to save these pictures as external file in Jpeg format. Please help us to solve this problem.
Thanks in advance
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Feb 8, 2014
I am asking my users to interact with the Get External Data dialog, and I'm trying to restrict what they can do.
Code:
DoCmd.RunCommand acCmdImportAttachText
I really like the mapping feature Access uses so I want to use that part of the Wizard, but I don't want my users to import data to the wrong table.Can I skip the first page of the 'Get External Data' Dialog series? Invoke the 'Import Text Wizard' without the previous dialog?see: AWF2. I can get the file path from a File Picker dialog.
Can I set the combobox to a default selection?
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Oct 20, 2014
I have a front-end/back-end database that another programmer has done some work on for me. He worked on his own copy which wasn't linked to our data. Now I'm ready to integrate his work. What I would like to do is take his improved front-end and link it to the existing back-end tables. All the table names are the same, and none of the fields have changed. Is there an easy way to do this?
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Jun 9, 2005
I have a database sitting on my server for which individual users login to over the network with their own User name and password.
Within my database there are links to data from external sources (SQL based).
My query is, if the database remains open at all times, once the link to the data has been established after keying the SQL database password, how do I stop it from asking each user that logs in to enter the password again each time they dip into the database? (If Possible).
(Access 97 by the way)
Thanks :confused:
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Oct 30, 2006
I have a database that contains a series of tables & queries that feed a formatted Excel sheet(s). The problem is it is not very portable.
It works fine on my local computer, but if I give the database to someone else and when the open the Excel template and try to refresh the data from the database they get an error "could not find file C:documents and settingsusername...
If I make a file for them off of documents and settings with my username and put the database in it, it works fine.
So I guess the question is, how do I change the path in Excel to reference the users computer without re-doing all the external queries?
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Feb 2, 2007
Hi There,
I have recently upgraded from Office XP to Office 2007. I had an Access database which worked fine in Access XP. In it I had a table linked to an Excel spreadsheet. When I entered data on an access form, it updated the Excel spreadsheet [source document] accordingly. This does not seem to work in Access 2007. The linked table option now does not permit data entry or amendement. The other "Get external data" options create a table in Access which also does not update my source Excel document. The idea is to enter data in Access using a form. This data is placed in an excel spreadsheet. Excel gets some lookup values, and then enters these in a Word mail merge. Without the functionality of a linked table and data entry, I cannot produce new reports.
Can anybody help please?
Regards
Mark M.
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Dec 20, 2004
Hi,
I want to create a delete query that uses information stored in an external excel file. This file is constantly being updated so it isn't ideal to keep loading it into the access database. I need to use the excel file to remove any records appearing in my access table that are matching with the excel file. Make sense? Can anyone out there help - it this at all possible? Thanks,
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Dec 24, 2012
I have an Access db in a 3 person multi-user environment on a Windows network.
There is a "PRODUCTION" db and a "DEVELOPMENT" db.
Let's call them PROD and DEV.
PROD has the most current data, shipping records, item master, customer data, sales, etc. - but not the most current structure.
DEV has the most current struture - all the front end stuff - forms, functions, modules, etc. - but not the most current data.
The way I've handled this in the past (it seemed to work) was to take the PROD db and rename it to PRODX. Then take the DEV db and rename it PROD. Then open DEV (now called PROD) using the usual shortcut to PROD.
So now that opens fine, and I have to update all the tables from PRODX - and I mean ALL of them - since I don't really know what data has changed since the last update.If I try to delete records I get blocked by access because of all the related records (I don't have cascade delete set on every relationship). So I delete the whole table - ALL of them (this requires me to also delete the relationships). Then I IMPORT all the tables from PRODX (these have the current data). But now the relationships are all gone. It seemed at first that the relationships were back and intact - but when I last looked they were gone. So this is my problem.
HOW do I COMPLETELY empty ALL of the tables - or even delete them - and then restore them or repopulate them from an exact copy of the db but with current table data - and WITHOUT affecting the relationships?
Obviously any back end structural changes have to be handled differently. Usually by manually making the same change on the PROD db that I had in the DEV db - because deleting the table will cause the structural changes to be lost.
One last thing - I've been working this way on an un-split db, and now I'm in the process of splitting it - which SHOULD make updates much easier.
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