Excel Template To Import Into Access

Feb 5, 2006

Hello All,

I thought i would ask this question an how to import data from excel into access.

I am using sage to invoice clients and i can output this in to excel format then i would like the best and simplest way to pull the data though into access.

The data file has column headings at the first row ie A1 though to J1 and after this is the data, i have a table setup with the relivent table names, I had thought how easy this would be, but as always this was not the case.

The outputed excel sheet will vary in location so i think i need a diolog box to select the file and then some how link it to extract the data, is this right and if so how can it be achived.

Any thoughts

Alastair

UPDATE
**************************************Resolved Thanks to Pat Hartman *************************

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I have a few problems and I want them to be able to be done from switchboard:

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Oct 11, 2005

Hello, I am here back in the forum because would like some help to define a code.

Meloncolly has already helped me but I think that I have mixed up two pieces of code and cannot find the solution.

I need to export my access data to a document in excel.
I will select the recorset of the data to export, using a combo box on a form named MENU.

The excel file is a template named MASTER. Before the recorset is copied, I need to make a copy of the template via code. The copy will be the document into which copy the data. Once the data is copies, I would like an input box asking users if they would like to save the new excel file and be able to name it with the name they will type in the input box.

My last problem is that the database is used by 20 users and what happens if are all exporting to the template? Will this automatically name itselft, MASTER1, MASTER 2, etc?

This is the code that I am using and tried to put together. It does copy the data into master 1 but leaves the template opened. It also tells me that there is something missing.

THanks:

Private Sub ExportToExcel_Click()
Dim myid
Dim obj As Object
Set obj = GetObject("C: estMaster.xls")
'Dim mypath

obj.Application.Visible = True
obj.Windows(1).Visible = True
obj.Application.ScreenUpdating = False


myid = Me.[MyCombo]
'grab the three field values from the table
Dim mySSN, myFirstname, myLname
mySSN = DLookup("[WESSN]", "[MASTER]", "[id]=" & myid)
myFirstname = DLookup("[WEFN]", "[MASTER]", "[ID]=" & myid)
myLname = DLookup("[WELN]", "[MASTER]", "[ID]=" & myid)

'open excel and the required file
Dim appXL3 As Excel.Application
Dim blnStartXL3 As Boolean

On Error Resume Next
' Check if Excel is already running
Set appXL3 = GetObject(, "Excel.Application")
If appXL3 Is Nothing Then
blnStartXL3 = True
'Else
' We have to start Excel ourselves
Set appXL3 = CreateObject("Excel.Application")
If appXL3 Is Nothing Then
MsgBox "Can't start Excel", vbExclamation
GoTo exit_handler
End If
End If
With appXL3
'.Visible = True
On Error GoTo Err_Handler

'open the excel file

'mypath = "C: estMaster.xls"
'.Workbooks.Open mypath
.ActiveWorkbook.SaveAs "c: estMaster1.xls"
.Sheets("Data").Select
'enter variable values into cells
.Range("B6") = mySSN
.Range("B3") = myFirstname
.Range("B5") = myLname

'do some other stuff

'save the workbook
.ActiveWorkbook.Save
'close it too
.ActiveWorkbook.Close
.ActiveWorkbook.Close

'exit and tidy up
exit_handler:
On Error Resume Next

If blnStartXL3 = True Then
'We must quit Excel
appXL3.Quit
End If
Set appXL3 = Nothing

Exit Sub

Err_Handler:
MsgBox Err.Description, vbExclamation
DoCmd.SetWarnings True
Resume exit_handler
MsgBox "The tables have been successfully exported to " & txtExportFile & "."

Exit Sub
End With

End Sub

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2) Use the database to produce one of these templates for any lease in our system (shouldn't be hard, from what I've read)
3) Sum up calculations from this template for many records (eg. if a tenant has many leases, what is the NPV of all of those leases, or what is the total NPV for all tenants)

I have the inputs (from Access) I will have no problem using them in the excel version, but does it make sense to use Access given that I may need to somehow be switching back and forth to get the info I want for my various reports? I am very comfortable writing macros in VBA for excel, so if that's the solution, that is no problem. I assume what I need for #1 and #2 is a macro to arrange the inputs from the excel sheet into a format that can easily be dropped into access tables and vice versa.

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Access is going to happily cope with all of those users entering their data to a table, and I would like to be able to output that data to something similar to the end result now? Is there a way to have an Excel template file and simply direct Access what to put in which cell?

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I searched the archive and didn't find quite what I was looking for, so..

I have an Excel 2003 spreadsheet work-in-progress being used as a template (developed by others) to prepare project cost estimates in a complex regulatory environment. We are 'modelling on the fly' for a number of projects until we are comfortable with the estimate model, after which time I intend to incorporate our 'stable' estimate methodology into Access. Meanwhile, I am 'stuck' with the Excel spreadsheet.

I have a project tracking database (Access 2003), and I want to be able to track my estimates. I do NOT want to embed my spreadsheets into the db, just a filelink. There can be more than 1 estimate per project.

Ideally, the user should be able to define a project in the Access db (or select one already defined) and click a 'make estimate' button, which would generate a new Excel file in a predefined directory (based on the present version of the .xlt file), give it an appropriate filename (based on the Access ProjectID and estimate sequence number for that project if there were others already), open up that workbook in Excel, and then autopopulate some cells based on information showing on the original form in Access!

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:confused: Hi all - hope someone can help I dont know where to start.

I've got a cmd button that imports data from a excel sheet - that actual code is working fine, however when it runs it causes Access to freeze.

The data in imported correctly - so it must complete the process but Access locks up and has to be ended via task manager.

Any one got any clues why this is happening and how I can stop it?

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' This procedure performs a two file match between the Actuals table (the Master file) and ' The Actuals spreadsheet file (the Transaction file).
'
' Keys : Study Code|Work Package|Period
'
' If the Master key < Transaction key then
' Read the next Master record.
' If the Transaction key > Master key then
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' Read the next Transaction record.
' If the Master key = Transaction key then
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' Read the next Master Record
' Read the next Transaction record.
'
' End of File processing
' At End of File on the Master file, set the Master key to "ZZZZZZ"
' At End of File on the Transaction file, set the Transaction key to "ZZZZZZ"
' Continue processing until both keys are equal to "ZZZZZZ"


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Set MyDB = CurrentDb()
Set appExcel = CreateObject("Excel.Application")

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MyFiles = appExcel.GetOpenFilename("Excel Files(*.xls),*.xls", , "Open Actuals Spreadsheet") If MyFiles = "False" Then Exit Sub

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If Err.Number = 9 Then
MsgBox "This is not a valid Actuals Spreadsheet."
appExcel.Quit
Exit Sub
End If

If appExcel.ActiveCell <> " Extracted Actuals Data" Then
MsgBox "This is not a valid Actuals Spreadsheet."
appExcel.Quit
Exit Sub
Else
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MySQL = MySQL + "From Actuals "
MySQL = MySQL + "ORDER BY Actuals.[Study Code], Actuals.[TBCS Code], Actuals.[Year/Month]; "
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Else
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GoTo Next_Loop
End If
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MySet.AddNew
MySet![Study Code] = appExcel.ActiveCell
MySet![TBCS Code] = appExcel.ActiveCell.OffSet(0, 1)
MySet![Year/Month] = appExcel.ActiveCell.OffSet(0, 2)
MySet!Actual = appExcel.ActiveCell.OffSet(0, 4)
MySet.Update
' MySet.Requery
appExcel.ActiveCell.OffSet(1, 0).Range("A1").Select
TransactionKey = appExcel.ActiveCell.OffSet & appExcel.ActiveCell.OffSet(0, 1) & appExcel.ActiveCell.OffSet(0, 2)
GoTo Next_Loop
End If
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MySet.Edit
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MySet.Update
' GoTo Next_Loop
appExcel.ActiveCell.OffSet(1, 0).Range("A1").Select
TransactionKey = appExcel.ActiveCell.OffSet & appExcel.ActiveCell.OffSet(0, 1) & appExcel.ActiveCell.OffSet(0, 2)
MySet.MoveNext
MasterKey = MySet![Study Code] & MySet![TBCS Code] & MySet![Year/Month]
Next_Loop:
Loop

Exit_LoadActualsDataButton_Click:
Exit Sub

Err_LoadActualsDataButton_Click:
MsgBox "An has occured." & vbCrLf & vbCrLf & _
"Error number: " & Err.Number & vbCrLf & vbCrLf & _
"Description: " & Err.Description
Resume Exit_LoadActualsDataButton_Click

' = Mid(ActiveCell, 1, (Len(ActiveCell) - 1)))

End Sub



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Dim stDocName As String
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stDocName = "Main_Menu"
DoCmd.OpenForm stDocName, , , stLinkCriteria

Exit_MainMenuButton_Click:
Exit Sub

Err_MainMenuButton_Click:
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Resume Exit_MainMenuButton_Click

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stDocName = "frmBDTSContactsMaintenance"
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Err_MaintainContactTableButton_Click:
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