Excluding Zero Values In A Crosstab Queries
Jun 8, 2006
Hi all, I know this is a real easy one, but I am not the smartest when it comes to access. Can you help me out.
I am running a crosstab query to count and sum records in my database. I have a fied called "Amount". In my form the user is not always required to enter an amount. When I run the query, I would like the results to exclude the records that have a null value or $0.00 in the "Amount" field.
How do I format the query to exclude those records?
Thanks in advance.
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May 17, 2013
I have duplicate data in a cell, I want to hide duplicate data and display only non-duplicate data.. I changed the property sheet to only show unique values, but it keeps showing data I don't want to see...
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Apr 24, 2006
Hi there, instead of blank fields in my crosstab query, and hence my report, i would like a standard comment, such as 'No Booking'.
My crosstab is something like this:
.........A...........B..............C............. D
1.......X
2.......X..........................X
3...................X............................. .X
(Ignore the dots, obviously)
Currently, when i try to open the report based on this query, it fails unless each column has data in it for at least one record.
I've tried using the Nz function but haven't been able to make it work. Thankyou in advance! :)
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Feb 14, 2008
Is there a way that in a query from several tables you can choose to exclude duplicates of a specific field?
In the query I'm trying to create I am going through and counting the number of customers in a certain time frame. I don't want to count a customer each time they buy something though, I only want to count them once. The dates of their purchases are held in a seperate table for purchases and the customer information is held in a customer table. The information I need is in both of these tables and each customer has an ID number which is how the two tables are joined.
When I tried using the DISTINCT code it still brought in all the purchases because the customer bought things on different dates. The only way I have ever used this, however, is to write SELECT DISTINCT at the beginning of the SQL instead of just SELECT. If there's another way to use it to do what I need I will try it as long as you tell me what it is.
How can I set up the query to bring in all the information I need but not duplicate the ID numbers?
Thanks in advance for any help I get!!!
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Mar 26, 2006
I have designed an invoice for a project that shows the amount of money needed to be paid, some of this has already been paid and some hasnt, how am i able to make it so that the values that have been paid and therefore have been checked are not include in the query. please help.
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Aug 30, 2013
I have a table with the following fields:
Customer
Month
Qty
Unit Price
Extended Price
I want to know, by month, what the total extended price is for all customers. But some customers appear more than once in a month. So I also want to know the total extended price for the month, but I only want to include the extended price for each customer once, using only the record with the highest unit price (or extended price, qty for each customer is consistent), and ignoring additional records with the same customer in that month.
I am an excel user, and I could quickly do this with pivot tables... but I have too many records for Excel to handle this efficiently (it just keeps crashing!), so I thought I'd move to access... but I don't know how to use access! So I may need a little hand-holding here.
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Nov 28, 2007
Don't worry, this isn't about parameters. I've searched the forum and can't find the answer to this (but loads on crosstab perameters!).
I have a table:
DateWorked | StaffPIN | StartTime | FinishTime | ShiftType
------------|-------- -|-------- --|-----------|----------
.01/11/07....|..1234.....|...07:00....|....19:00....|.... .Day
.01/11/07....|..5678.....|...19:00....|....07:00....|.... .Night
.02/11/07....|..1234.....|...07:00....|....19:00....|.... .Day
.02/11/07....|..5678.....|...07:00....|....07:00....|.... .Sick
I want to turn this in to a report with the format:
DateWorked | 1234 | 5678 |
-------------|------|------|
..01/11/07....|..12...|...12...|
..02/11/07....|..12...|....S...|
Where the values (12, S) are the number of hours worked for that staff member on that day or a summary of what they did.
I have created a Function:
WorkedHours(DateWorked, StaffPIN)
This returns the number of hours worked by a saff member on a perticular day as an int.
I know I need to use a crosstab. My 1st attempt had [DateWorked] as the row heading, [StaffPIN] as column heading and the expression "expr: WorkedHours([DateWorked],[StaffPIN])" as the value with 'expression' as the crosstab property. It kept throwing the error "Data type mismatch in criteria expression". There are no Null fields in the table it's performing the query on.
For my 2nd attempt I created a simple query that had the fields I needed for the crosstab plus the extra field "Hours: WorkedHours([DateWorked],[StaffPIN])". I could then use a crosstab query on this simple query to create something aproaching the table I need. This new crosstab had [DateWorked] as the row heading, [StaffPIN] as the column heading, [Hours] as the value with 'Last' as the crosstab property.
1. Do I have to use a seperate query to calculate the WorkedHours() or can I do it in the crosstab?
2. I don't want the crosstab to average, sum or count etc. the data. I just want it to display the hours worked but I have to choose something in the crosstab properties. What do I select? (I selected 'Last' and it seems to work but I'm not sure why)
3. How do I get it to display something other than the number of hours worked for certain shift types? (I have all the shift types in a table with a flag for the ones that need to be calculated, the absence of this flag would mean it needs to show a summary eg 'S' for a sick shift, 'H' for a holiday shift)
I know I've asked for a lot of help recently, I really appreciate everyone's help. :D
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May 3, 2013
All using access 2010. I have a query1, query2 and query3. Query1 is my master. Query2 and Query3 was created based on different criteria but derived from the Query1. I now want to exclude the records from Query1 that are in Query2 and Query3. When I try to put isnull in criteria of both queries Im trying to exclude; instead of returning the remainder records in the master I get none.
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May 2, 2013
I have a table of around 6000 records comprising 4 fields (A,B,C,D).
- Each field can contain numbers or Nulls.
- Each record can comprise all numbers, a mixture of numbers or Nulls, or all Nulls.
I'd like to build a query that excludes all records that contain any number from a small list of numbers.
This sounds very simple but I am having problems when trying to include records that have Null's in my query output.
For test purposes I tried to exclude all records that contain the numbers 1 or 9 (these numbers can be present in any field).
This works perfectly, in isolation, on Field A (i.e. 1 or 9 but not Null are excluded from field A):
Code:
WHERE Table.A Not In (1,9) OR Table1.A Is Null;
When I try to copy the above, referencing fields B-D, I run into problems - no matter how I try to alter the Boolean operators.
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Aug 3, 2005
Hi, I have a crosstab query, but for any product that has no entries on a certain date a NULL value is put in its place. Is there a way to have a 0 display there? Example of NULL:
DatePRODAPRODBPRODCPRODDPRODE
08/01/200513633
08/02/2005112643
Aug Total:216276
See how there is a NULL for 8/1 under PRODB? I would like that to be a 0
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Aug 9, 2005
I currently have a crosstab query that compares data for two years. The results look like this.
month 2004 2005
January 98% 95%
.....
Decemeber 98
What I am getting at is that the query returns null values for the fields that do not have data recorded for the months in 2005 because we have not reached them yet. Is there a way for me to make sure that at least the value 0 is entered in the null value areas?
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Jul 23, 2015
I want to run a query on a table that holds all speed information for our trucks imported from a third party. Some of the speed alerts in that table are not correct so we set up a second table managed by the users to enter a speed exception. So if we know that Main St in Dallas TX generates false alerts for speeding we know not to call the driver, the third party db speed limit is not up to date.
So I want my query to pull all the speed data from tblSpeedData, except leave out the records where the street and zip are listed in the tblSpeedExceptions.
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Sep 12, 2014
I am trying to write a query that will check all records in a table but exclude the 10 newest records in the table.
The table is from a stock program i have wrote for the company i work for (i am a novice access user). what ive been asked to do is write a duplicate order system that will flag up if the order has already been packed.
the table logs the [OrderID] with each item [barcode] scanned out with a barcode scanner what i want is a query that checks the OrderID for a duplicate entry in the entire table but because the OrderID is entered with every item scanned i want to ommit the last 10 records as prety much no order has more than 10 items i understand this may not be 100% fool proof but it is close enough.
The other option is to have it ommit all records within the last 15 minutes there is also a [Time] and [PackDate] Field which im guessing could be used for this the time field records Now() and the PackDate records Date(). After searching the web i cant seem to find anyway to ommit the last 'n' records and the few things i have found with the Date("m",-15,Date()) doesnt seem to work
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May 6, 2014
Is there a way, in a query or via the use of a module, to calculate the workdays between two dates excluding holidays without needing to maintain a separate table with the holidays listed out?
For example, I would like it to calculate 21 work days for the month of May. However, I don't want to have to go in the first of each year and manually list out all the holidays for the year. Is there a way for the Holidays table to just contain the number of holidays in a given month (i.e. in December we get 3 holidays (Christmas Eve, Christmas Day, and New Years Eve).
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Nov 14, 2007
This is almost a cross-forum post. I started a post in the reports forum to see if it were possible to sort/group the data by field values. Everyone knows this can be done row-by-row, but I was looking for a way to do it horizontally as well.
...........[quarter]="Fall".....[quarter]="Winter"........[quarter]="Spring"........[Quarter]="Summer"
2005.....Relevant Fields........Winter Stuff..................Spring stuff................Summer Stuff
|
2006
|
2007
It should look something like that where the years are values of [year] field and the seasonal quarters are values of [quarter] field.
I have been searching for something that will help me do this when I ran across information on the "crosstab" query. This, in principal is what I am looking for BUT I am not dealing with numeric data here. Is there still a away to make a crosstab query/report with text fields where there would normally be numeric data?
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Aug 6, 2015
I have a search form with 12 fields. In my query I use
Code:
Like "*" & [Forms]![CustomerRetestDatabaseSearch]![RetestLocation] & "*" Or Is Null
for each field on the search form.
I get the results I expect, it finds all records that match the criteria. Even if some of the fields in a record are null.
But if the query finds a record that matches one field I enter criteria into, and nulls for the other fields I enter criteria into it displays the record. I want to show exact matches. (If what I entered is null... don't show the record).
The reason I have "Or Is Null" is to include the records for the fields I left blank on the form.
Search Form with Criteria.PNG
Search Query.jpg
Search Results With Missing Entered Criteria(Dont Want These Records Included).jpg
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May 6, 2007
I have a columns that do not incur a count value within the time period of my query, yet i still want them to be displayed with a 0 or no value in the query view, how do i do this?
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Dec 2, 2014
I have 3 cross tab queries that are completely identical with the exception of the field that they pivot. Each field is searching for the same values just in different columns, with the end goal being to get the sum of the values for each pivoted column. I'm wondering rather than having 3 almost identical queries is there a way to use a crosstab to sum the values from each of the three fields rather that having 3 queries which then have to be aggregated in a fourth?
QUERY1
Code:
TRANSFORM
IIf(Count(PT_LEVEL.UNIT) Is Null,0,Count(PT_LEVEL.UNIT)) AS CountOfUNIT
SELECT
PT_LEVEL.INF_YEAR,
PT_LEVEL.INF_MONTH,
PT_LEVEL.UNIT
[code]...
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Feb 24, 2015
I have a crosstab queries which uses the date query parameters. However, when I go to my Export command (code is below), it ask me to enter the date parameters (start date and end date) twice. What do I have to do so that the system will ask me to enter once only?
Code:
On Error GoTo Err_cmdTest_Click
'Must 1st set a Reference to the Microsoft Office XX.X Object Library
Dim dlgOpen As FileDialog
Dim strExportPath As String
Const conOBJECT_TO_EXPORT As String = "qryEXPORT"
[Code] .....
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Feb 23, 2015
How can you export cross tab queries by using date parameters (for example: Jan 1, 2014 to December 31, 2014)...
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Apr 30, 2015
I was wondering how to do a crosstab query and have to column headings
I need the Organization Number and the Org name..so something like this
4005 4010
Office of HQ Office of Accounting
Is this possible?
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Dec 10, 2014
I have a list of 20 hospital patients that I am trying to use to try and establish a list of supplies or services billed on Day of Surgery, Post Op Day 1, Post Op Day 2, Post Op day Three and Post Op Day 4. My problem is when I ran Crosstab Summaries on their accounts the column headings were the actual dates of services. The dates range from January 2014 to July 2014. Is there a way I can change the dates object to the text objects listed above and then merge the accounts so the items and quantities are tabulated. If I can't do this with Access I'll have to tabulate them manually by either creating a new table and data form or by setting up an Excel Spreadsheet.
Current Crosstab
Item # Description Total Qty Jan 1 Jan 2 Jan 3 Jan 4 Jan 5
201 Gauze 3 2 1
203 Misc 1 1
What I want is:
Item # Description Total Qty DOS POD1 POD2 POD 3 POD 4
201 Gauze 3 2 1
203 Misc 1 1
Keep in mind that there are 20 accounts with varying dates that have to combined into one table or query.
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Jan 21, 2014
I am building a database which tracks tasks assigned to employees. I want to have one of my forms displaying a view which shows at a glance which tasks are assigned to whom at what times of the day, with a click opening a task for editing. My current attempt is to create a crosstab query with the employees as the column headings ("dynamic crosstab" query) and a table of time values for the hours of the day providing the row headings, with the task as the value.
I then created a form based on the query with Datasheet view as the default view (apparently necessary to set properties/event handlers to query values. I got the idea from the Northwind sample database) However, the form fields do not update to reflect changes to the employee list and therefore the onClick handlers are not applied to newly added employees. What to do, besides for programmatically setting the event handlers?
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Aug 30, 2006
I have a crosstab query where I can compile the totals per day that I want. What I need to do is then group these days into weeks by the following Sunday for a week ending total. How can I link each day for its corresponding week ending date. I attatched an image if it helps.
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Feb 8, 2008
New to this site. very impressing
I am trying to create a crosstab query, but can get it right.
Table1 = input Table
__________________________________________________ ___________
name StartDate date Present
A 1201 1201 P
B 1202 1205 P
C 1203 1206 P
D 1204 1207 P
E 1206 1209 P
Can get this result with Crosstab Query;
TRANSFORM NZ(First([Table1].[Present]),"a") AS FirstOfPresent
SELECT Table1.name, Table1.StartDate
FROM Table1
GROUP BY Table1.name, Table1.StartDate
PIVOT Table1.date;
__________________________________________________ ____________
name StartDate 1201 1205 1206 1207 1209
A1201 P a a a a
B 1202 a P a a a
C 1203 a a P a a
D 1204 a a a P a
E 1206 a a a a P
But am looking to add NA for StartDate > Header Date(1201,1205,1206,1207,1209). See below. Does anyone have a solution or an alternate method
Looking to get this type of results
__________________________________________________ ____________
nameStartDate12011205120612071209
A1201 Paaaa
B1202 NAPaaa
C1203 NAaPaa
D1204 NAaaPa
E1206 NANAaaP
A=Absent
P=Present
NA=Non Applicable
Thanks Tony
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Nov 23, 2005
Hi,
I have a form and its source is a query. There are only 5 things on the form that can be modified, the rest is just displayed.
the 5 things are within a table b. In my design view i link up table b with the already made crosstab query. (everything within the crosstab query are just for display on the form). Within the design view I put * from the crosstab query (everything) and then the fields from table b (all 5 of them).Everything on the form is working and is linked up properly, but when i go to type in them it is locked. (well they arn't within the property), but i cant type in them. This is for all 5 fields on the form.
When i then go back into the source and remove the crosstab query, i can then type into the fields.
Any ideas?
** p.s When i create the same query normal it doesn't allow me to type in the datasheet view either **
Thanks
k0r54
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