Hello, I am here back in the forum because would like some help to define a code.
Meloncolly has already helped me but I think that I have mixed up two pieces of code and cannot find the solution.
I need to export my access data to a document in excel.
I will select the recorset of the data to export, using a combo box on a form named MENU.
The excel file is a template named MASTER. Before the recorset is copied, I need to make a copy of the template via code. The copy will be the document into which copy the data. Once the data is copies, I would like an input box asking users if they would like to save the new excel file and be able to name it with the name they will type in the input box.
My last problem is that the database is used by 20 users and what happens if are all exporting to the template? Will this automatically name itselft, MASTER1, MASTER 2, etc?
This is the code that I am using and tried to put together. It does copy the data into master 1 but leaves the template opened. It also tells me that there is something missing.
THanks:
Private Sub ExportToExcel_Click()
Dim myid
Dim obj As Object
Set obj = GetObject("C: estMaster.xls")
'Dim mypath
myid = Me.[MyCombo]
'grab the three field values from the table
Dim mySSN, myFirstname, myLname
mySSN = DLookup("[WESSN]", "[MASTER]", "[id]=" & myid)
myFirstname = DLookup("[WEFN]", "[MASTER]", "[ID]=" & myid)
myLname = DLookup("[WELN]", "[MASTER]", "[ID]=" & myid)
'open excel and the required file
Dim appXL3 As Excel.Application
Dim blnStartXL3 As Boolean
On Error Resume Next
' Check if Excel is already running
Set appXL3 = GetObject(, "Excel.Application")
If appXL3 Is Nothing Then
blnStartXL3 = True
'Else
' We have to start Excel ourselves
Set appXL3 = CreateObject("Excel.Application")
If appXL3 Is Nothing Then
MsgBox "Can't start Excel", vbExclamation
GoTo exit_handler
End If
End If
With appXL3
'.Visible = True
On Error GoTo Err_Handler
I have a few problems and I want them to be able to be done from switchboard:
1. Is there a way for me to export a particular report (after selecting it) to a closed excel template, that is formatted? It would open the excel template (that has a logo and column headings), export data to below the column headings, then save the file with a unique name?
2. Also, a way to import data from an excel file, after allowing the user to select file? Only data below the column headings mentioned above. Same data will be appended to existing table.
So I press a button on my Form1 and my tbl_customers table is exported onto a specific sheet in a templated Excel file "customer-template" that I have created.
This file has formulas on another sheet that based on the imported data.
The file is then saved to a specific location C:AccessCustomersHistory with the file name based on a date that was criteria from my original form E.g. "customers 11-02-15"
What I want to do instead is open an existing .XLSM wokrbook delete or update the 7 sheets it creates and replace them with the new query results from access.
I love this code below because it works really well but now I have a new requirement. I have a workbook that has a "dashboard" sheet that looks at the sheets from acccess and summerizes the data. So, I'd like Access to open that "template" excel workbook and delete the old sheets and put in the new ones..The required sheets to keep are called "Metrics", "Validation" and "Mara"
What I was trying to do for the past few hours was another work around which was to have Access run this code, then excel run some code to import the "dashboard" formulas but I can't get it to copy to another workbook because it links to the OLD workbook..Here is the working code that needs modding:
Code:
Option Compare Database Public Function ExportAdvanced() Dim strWorksheet As String Dim strWorkSheetPath As String Dim appExcel As Excel.Application Dim sht As Excel.Worksheet Dim wkb As Excel.Workbook Dim Rng As Excel.Range Dim strTable As String Dim strRange As String Dim strSaveName As String Dim strPrompt As String Dim strTitle As String Dim strDefault As String
I thought i would ask this question an how to import data from excel into access.
I am using sage to invoice clients and i can output this in to excel format then i would like the best and simplest way to pull the data though into access.
The data file has column headings at the first row ie A1 though to J1 and after this is the data, i have a table setup with the relivent table names, I had thought how easy this would be, but as always this was not the case.
The outputed excel sheet will vary in location so i think i need a diolog box to select the file and then some how link it to extract the data, is this right and if so how can it be achived.
Any thoughts
Alastair
UPDATE **************************************Resolved Thanks to Pat Hartman *************************
What I have now is an excel template (with ~12 worksheets) that many regional offices use to enter in some lease data, from which the excel sheet creates a rental schedule and does a whole ton of calculations on that data. Some are NPV calculations, some are yields etc etc.Eventually, I would like to:
1) Enable users to fill out one of these templates, and save the data to the database (Just the inputs? All the data? My reading suggests just the inputs) 2) Use the database to produce one of these templates for any lease in our system (shouldn't be hard, from what I've read) 3) Sum up calculations from this template for many records (eg. if a tenant has many leases, what is the NPV of all of those leases, or what is the total NPV for all tenants)
I have the inputs (from Access) I will have no problem using them in the excel version, but does it make sense to use Access given that I may need to somehow be switching back and forth to get the info I want for my various reports? I am very comfortable writing macros in VBA for excel, so if that's the solution, that is no problem. I assume what I need for #1 and #2 is a macro to arrange the inputs from the excel sheet into a format that can easily be dropped into access tables and vice versa.
How much formatting can be done to a report from Access into Excel? I am trying to (or will be in the next day or so) to create a report to export data and I would like it presented in a specific format. This is hopefully to replace a spreadsheet where someone currently has to collate and re-type a load of info that has already been typed into various other spreadsheets.
Access is going to happily cope with all of those users entering their data to a table, and I would like to be able to output that data to something similar to the end result now? Is there a way to have an Excel template file and simply direct Access what to put in which cell?
I have an excel spreadsheet with 8 tabs. They are all in the same format and column order. They are employees grouped by region. My ultimate goal is to merge all of these onto one excel tab, relatively instantly. I created a master tab and tried doing array formulas and Vlookups, it worked but my spreadsheet was way too slow.
My solution? Import and link them to an Access database, step complete. Create an XML export then import into Excel.
My problem? The only way to update the excel tab with the combined tabs is to save the excel file after changes, go back into Access, re-export to XML, then go back into excel and refresh the data.
My questions, is there any way to automate this process to the point that I can change excel, save, then hit refresh on my excel tab with the XML import to auto-update?
I searched the archive and didn't find quite what I was looking for, so..
I have an Excel 2003 spreadsheet work-in-progress being used as a template (developed by others) to prepare project cost estimates in a complex regulatory environment. We are 'modelling on the fly' for a number of projects until we are comfortable with the estimate model, after which time I intend to incorporate our 'stable' estimate methodology into Access. Meanwhile, I am 'stuck' with the Excel spreadsheet.
I have a project tracking database (Access 2003), and I want to be able to track my estimates. I do NOT want to embed my spreadsheets into the db, just a filelink. There can be more than 1 estimate per project.
Ideally, the user should be able to define a project in the Access db (or select one already defined) and click a 'make estimate' button, which would generate a new Excel file in a predefined directory (based on the present version of the .xlt file), give it an appropriate filename (based on the Access ProjectID and estimate sequence number for that project if there were others already), open up that workbook in Excel, and then autopopulate some cells based on information showing on the original form in Access!
A separate button for 'Open existing estimate' will eventually be required, but I think I could do that if I can get someone to walk me through the steps required above.
I am somewhat familiar with vba in Access, but am an absolute rookie when it comes to excel.
Edit: I left out that I would also add an appropriate record to a table like tblEstimate which would contain the link(s) to the estimate(s). This table will obviously contain a FK to tblProject
What can be the reason ? i'm doing it through a regular "Import Spreadsheet Wizard", and get a message "an error occured trying to import file" File is not open. Made a copy under a different name; still can't import..
I would like to export a access report to excel. All rows and columns exported correctly except from text fields (missing or change to a strange number). I've also think about to write a vb script to export the result recordset of the report to the excel. But the report is a report of Sales which containing a grand total amount of the group of records. Is there a way to write a script to achieve this (the grand total amount is not include in the recordset)?
Good morning all, First, I know there have been a lot of posts on this topic already, and I've printed out several of them to try to help me solve my problem. However, I'm having a problem getting mine to work.
Here's what I want to do, I am trying to export four different queries into one workbook, separate worksheets in Excel. For example, I have qryControl, qryLocal, qryPar and qryNasco. I want to export qryControl into the CONTROL worksheet in General Ledger.xls, qryLocal into the LOCAL worksheet in General Ledger.xls, and so on and so forth. Can this be done?
I started a practice form and added a command button based on some of the information I read before, just to see if I can get a query to transfer period and I ran into some problems. Here is the code I used:
'Create Excel Instance Dim xlObj As Object Set xlObj = CreateObject("Excel.Application") 'Open the template file xlObj.workbooks.Open "C:mytemplatefile.xls" 'Save the template file with another name xlObj.activeworkbook.savesas "C:mynewfile.xls" 'Open the temp file we exported from Access xlObj.workbooks.Open "C: emp.xls" 'Select and copy all the data xlObj.activeworkbook.cells.select xlObj.activeworkbook.selection.copy 'Re-activate the destination file xlObj.workbooks("mynewfile.xls").Activate 'Select cell A1 on the first sheet xlObj.activeworkbook.sheets(1).range("A1").select 'Paste the data xlObj.activesheet.paste 'Save and close the file xlObj.activeworkbook.Save xlObj.activeworkbook.Close 'Close the other file - assumes no other Excel files are open xlObj.activeworkbook.Save xlObj.actoveworkbook.Close xlObj.Quit Set xlObj = Nothing
End Sub
I get an error message at the following line: xlobj.activeworkbook.saveas "C:mynewfile.xls"
The error is: 'Runtime Error 438' Object doesn't support this property or method.
Can somebody please tell me if I can export to four different worksheets in the same workbook and also what I need to do to resolve my error.
I have a form with combo box (cboProjForRptSeltn ) and two command buttons. The combo box is filled with name of the reports. The combo box has two columns, column 1 is the name of the report and column 2 is the bound column which also is the link field (primary key) to limit the records.
When the user selects an item from cbo box and click the "Preview Risk Table" command button it will open a report in preview mode. The report's "Record Source" property is set to a UNION query (qryRprtRskTbl) which pull the records from several tables. The report's "Filter" property is set to the following criteria: “qryRprtRskTbl.P.intProjectId=Forms!frmReportSelec tionBlrR1!cboProjForRptSeltn”
The above criteria is nothing but filter based on the value of the cbo box.
The click event procedure is as follows: Private Sub cmdPreviewRprt_Click() Dim strDocName As String strDocName = "rptRskTblProjectWise" DoCmd.OpenReport strDocName, acPreview, "qryRprtRskTblFilter_r1" End Sub "qryRprtRskTblFilter_r1" is another query out of the UNION query I mentioned above (qryRprtRskTbl). qryRprtRskTblFilter_r1 is pulling all the records from qryRprtRskTbl which meets the projectID field selected in cbo box, which is also the same as the "Filter" property value of the report as indicated above.
Everything works fine with cbo box and "Preview Risk Table" command button. It just pull all the records for the project selected under cbo box and display it as report in preview mode. Looks great!!
Here's my problem. I wanted to export the same report that was previewed by the user to Excel. For this I am using, another command button called “Export to Excel”. The click event of this procedure is as shown below:
Private Sub cmdExportToExcel_Click() On Error Resume Next Dim xlApp As Excel.Application Dim xlSheet As Excel.Worksheet Dim xlWorkbook As Excel.Workbook
Dim acQuery As QueryDef Dim objRST As Recordset Dim strQueryName As String Dim strSearch As String 'Dim strSQL As String
Set xlApp = CreateObject("Excel.Application") xlApp.Visible = True Set xlWorkbook = xlApp.Workbooks.Add Set objRST = Application.CurrentDb.OpenRecordset(strQueryName)
'Loop through the fileds collection and make each field name a column heading in Excel Set xlSheet = xlWorkbook.Sheets(1) For lvlColumn = 0 To objRST.Fields.Count - 1 xlSheet.Cells(1, lvlColumn + 1).Value = objRST.Fields(lvlColumn).Name Next 'Change the font to bold for header row xlSheet.Range(xlSheet.Cells(1, 1), xlSheet.Cells(1, objRST.Fields.Count)).Font.Bold = True
' I have some codes here for formatting Excel cells …
'Send data from Recordset out to Excel With xlSheet .Range("A2").CopyFromRecordset objRST .Name = Left(strQueryName, 31) End With
Set xlSheet = Nothing Set xlWorkbook = Nothing Set xlApp = Nothing
End Sub
When I click the command button, it loads an instance of Excel and adds a workbook under the query name "qryRprtRskTblFilter_r1", but no data.
If I use another query say, "qryEffcyAllProjtsForRprt", which has no connection to cbo box value then it is cool, exports all the data to Excel without any problem.
I guess, you folks understand what I am trying to achieve here. Basically, I wanted to give the user some flexibility, either they can view the data as Access report or Export to Excel with same formatting feature and add more later if they want after exporting, as they see on Access report preview.
I have attached some of the query files I have described here. May be I can clarify more down the road, if necessary.
My bottom line question is: why the “qryRprtRskTblFilter_r1” query runs perfectly on Access reports but not when I want to run to export to Excel?
I don’t want to use the TransferSpreadsheet or outputTo method of docmd object, because I wanted to do some formatting before I export to excel.
I am using Access 2000. I have created a command button on a form that when pressed, it exports a file to Excel using the TransferSpreadsheet command. It exports names, degree type, graduation date starting in cell A1. It works well.
What I wish to do is this: Can I have this data exported starting in cell A5 instead of A1? AND in the export cell A1 will have "College", A2 will have "School" and A3 will have "Dean".
Hello all...I'm having a problem when exporting some text from Access 2000/XP to Excel using the EXPORT function. The reason why report is used to export is b'cos I need certain layout & to be ported over to Excel.
Text like '00133484-001' or '00130898-001' will be changed to another number after EXPORT, can anyone help me in this ? How can I set these numbers so that they remain the same ?
I have 260 access files (12 data tables in each file). I want to extract table with name of "Borrower" and "Ledger Recovery" from DB to excel. The end result i need is to consolidate all 260 tables of "Borrower" in one excel sheet and all 260 tables of "Ledger Recovery" in one excel sheet.
I am looking to export a table to excel from access. I would like to order the transaction category column in a specific order(round trip air far, parking, lodging etc),. I have a button that runs a make query table and exports it to excel. I would like the rows to be in the order of transactions category. What code would I need in the button to make this order correct?
I have attached some code below.
Private Sub ExportDebitsButton_Click() Dim oApp As Excel.Application Dim oWB As Excel.Workbook Dim i As Integer Dim dbs As DAO.Database Dim rst As DAO.Recordset
All I need to do is copy an excel file from a location (while coping the file, the location of the source file remains same all the time)and paste that excel file where ever I want (Browser Option) from an Access VBA.
I am working in Access 2013.I'll be performing a series of inspections at a number of intersections for a small community. The data being captured is consistent from site to site and lends itself to a database application, and what I would like to do is the following:Use forms to capture the data.Generate a report to preview the output for a single record. I may ultimately decide to set the report datasource to a query.Attach a macro to a button that exports fields from that record to a template based in MS Word.The first two bullet items I can handle with my limited Access capability. Each file has to be individually reviewed and saved, and each file will ultimately contain an electronic signature.
how i can export the data from Access to excel using Access VBA for the specified sheet using data linkage with access database. Like we used to do it manually in excel as external data from access.Like we have some codes for linking excel file to database mentioned below;
Can we have something like this to link database table in excel file automatically.So that the excel size won't be that big and also it saves processing time.
i have access 2013 and when i try to export data to excel with "Analyze data in excel" when the file is open i excel i get this error message file error: some data may have been lost". (and a whole row has not been export)
i tried to fix this file with excel open and repair option and i click on "extract data" but then i got this message; Excel attempted to recover your formulas and values, but some data may have been lost or corrupted. Excel found errors that may cause some recovered data to be put in the wrong cells.
It only happens once in a while a few times in a row and then, without changing anything, it's all fine again. It does happen on other pcs as well. (It happens on Office10 and Office13)
I'm not exporting tons of data to excel just two normal-sized querys.
This is some of the VBA code:
Code: Set qdf = CurrentDb.CreateQueryDef(tmpAbfrageLehrgaenge, SQL_Lehrgaenge) Set qdf2 = CurrentDb.CreateQueryDef(tmpAbfrageKunde, SQL_Kunde) DoCmd.TransferSpreadsheet acExport, , tmpAbfrageLehrgaenge, ExcelDateiName, True
