Exporting Records To An Archive Database
Aug 2, 2005
I have been trying to figure out how to do this and the transferdatabase function wouldn't do what I needed. I have a table that has a bunch of records, each being a request for cad work somebody wants me to do. I change the status of each one to pending, working, or complete. Anyway I want to only keep the completed task records in the database for 90 days. After that the records will be exported to an archive database and purged from the working database. The problem I face is not getting the records I need “I used date stamps ;)” but getting the records I filtered to append the archive database table and not overwrite it. I made backups ;) of my db and am testing on those and cant figure this out. Below is the code I used to export. Like I said it overides the table rather than append...
DoCmd.TransferDatabase acExport, "Microsoft Access", _
"X:Archive.mdb", acTable, "tRequest", _
"tRequest"
MsgBox "its done"
Any ideas, pointers, stern words and a link to a post I missed, anything to help is appreciated. :o
Thanks,
Eric
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Jul 5, 2005
hi
i have a form with various fields, on this form i have an archive button that places certain fields in an archive form. however this does not remove the information from the main form. pls see attached
any ideas, as some will know i'm a newbie
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Jul 8, 2013
I need to produce a query that will show only one File and location even though there are multiple records contained within that File. To clarify,
In each individual record I have Id_No, Surname, File_Name, DOB, Location.
I need to shred the file once the person is over 25 years old, but some File_Name have different people with different dates of birth. I would like to display the File_Name only if all of other records in that File_Name are over 25 years. I have attached a picture of the query which I use to find the over 25's
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May 11, 2006
I would appreciate any tips as to how I can archive records where the yes no field named "Resolved" is ticked. These records may need to be retrieved (as opposed to deleted). Any deletion would be made at some time later as part of a manual database maintenance process. Unfortuantely the database is 200 Kb larger than permitted to upload however, I can forward a zipped copy if required. Kind regards. Bernard
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Aug 21, 2014
I have a single table database for inventory. Every 3 months or so, some records get changed or updated. My manager wants to keep an archive of all of the records that have been changed so we can go back and look at an history of all of the records. So, My thought is to create an "Archive" table, appended all of the current records to it. Then, when changes are made, create an Append Query, or what ever works, to copy just the changed records from the Main to the Archive table. There are only 200 items in the inventory so it is not a large database.
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Jan 12, 2014
All seemed to be working well, however, I noticed that all my subtable records in the database are exporting with each Primary table record. In my output, I'm looking to see each primary table record followed by one or more subtable records from a one to many relationship.
(Office 2010) Access/Word
Private Sub cmdPrint1_Click()
Dim objWord As Word.Application
Dim docm As Word.Document
Dim db As DAO.Database
Dim rstLandSales As DAO.Recordset
[Code] ......
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Oct 17, 2006
Evening All! (Old enough to remember Dixon of Dock Green (stupid enough to mention it!))
I'm working on a small database for a small team of support workers with a
client base of 60 clients at anyone time, although the turnover is quite
substantial.
I have done some searches on archiving records but am concerned that once
archived a record would be difficult to re-integrate in to the live database,
particularly if there have been changes to it?
I have considered that I may be just as well slapping a big label over every
record that has a date in the [CloseDate] field and if a closed case is
re-opened, the closed date is removed and the label disappears.
I'm still open to being convinced that the archiving is the way to go, but
in the mean time I hope someone will be able to help with the expression
needed in the form on_current procedure to make the label visible. If it was
just a tick box I'd be flying by now, but I can't get my head around getting
a populated [CloseDate] field to initiate the CloseRecordLabel.
Thanks in advance
Doug
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Oct 12, 2006
I am trying to export a calendar form from one database to another.. I click on export, choose the database I want it to be exported into, and it seems to work..the form shows up in my new database, but:confused: when I click on the form I get a page of code that pops up with an error message
compile error
sub or function not defined.
how do I fix this?:confused:
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Nov 8, 2011
I wonder if there is a way of exporting (or something) the database into an exe-file or something? I would like it to be as easy as possible to use for users that cannot control Access. In other words, I don't want to be able to be able to make changes to all the tables, querys, macros, etc. I only want the master form to start when I start the database (I use a macro for that).
Is it also possible to use it without having access installed on you computer?
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Apr 16, 2014
I'm trying to export a form to another database. I've tried both simply copy/paste and using the export function. In both cases the form is copied to the other database, but my buttons go missing. Is there a way to move the form to another database and keep it intact?
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Jan 12, 2015
I have stored data in access. The records have name, address and unique Id. I want to be able to extract the unique ID from the Access database for all those records that match the name and address in any new file that I compare my Database with.
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Aug 14, 2007
:o:confused:
I'm desperately searching for a way to synchronise different copies of the same access 2003 database i created. I have tried brief case synchronisation, and I have also tried the replication manager that comes with access but they both haven't been much help.
My experience with them leads me to believe that they both work best with a LAN or internet connection.
I'm seeking a solution that will work without a LAN or internet connection. Something that will copy my tables and other required objects to a folder that i can copy and move to another pc where another copy of the database resides. It should then import the same tables and objects and hence synchronise the copy of the database.
I recently saw a visual foxpro database that has the kind of synchronisation solution i'm looking for. I think it works this way;it exports all the tables and necessary objects to a folder that it creates allowing you to copy or move this folder via portable storage device to another computer. It then synchronises by importing the tables and other objects from this folder into the database resident on that computer.
I think there might be a way to do this using macro's or VBA but alas my knowledge of these areas of access is very weak. Is there a way to recreate this functionality in access 2003 using VBA code?
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Jan 23, 2015
code that will allow me to take data [All Fields] from a Table in my Database and Insert them into another identically structured Table in another MS Access accdb Database.I would also like to filter for records older than a month [MyDateField]
I have tried the following code I found on line. It doesn't throw an error . . . but it doesn't perform the Insert either.
Code:
Dim ws As DAO.Workspace 'Current workspace (for transaction).
Dim db As DAO.Database 'Inside the transaction.
Dim bInTrans As Boolean 'Flag that transaction is active.
Dim strSql As String 'Action query statements.
Dim strMsg As String 'MsgBox message.
[code]....
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Apr 16, 2013
I routinely export queries etc from my development database to the 'live' master database used by users. Every so often I get the error message 'The database Mydatabase.accdb is read only'. Then I can't export anything to it. I don't know why it should suddenly become read only. How do I make the database changeable, and not read only?
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Oct 5, 2012
I actually have an ms access database with the following format(assuming)
title1title2title3title4title5title6
1a1b1c1d1e1f
2b2b2c2d2e2f
3a3b3c3d3e3f
4a4b4c4d4e4f
for each row in the ms access database above i need to retrieve an excel in the format below
title11a
title21b
title31c
title41d
title51e
title61f
title12a
title22b
title32c
title42d
title52e
title62f
and so on....
Where I can proceed, what tool can I use??
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May 18, 2005
I work for an airline, and we use an Access Database to track all baggage claims. The file is getting pretty large, so we want to remove the closed claims from the main table. Is it better to append the closed claims to a new table, or would it be better to export the closed files to an Excel document?
If I choose the option to Append to a new table, can this be done to a second database or just create an additional table in the existing file?
Any help that you can give, I'd greatly appreciate.
thanks!
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Feb 2, 2005
I have a form with names and addresses on it that gets its information from a querry. On the form tis a button that operates a tick box to Arcive a record. I also have a list box that finds a record on my database when I click on the name.
My problem is that even though I archive the record and the persons details dont appear, the name still appears in the list box. How can I remove/hide the name from the list box as well. I tried a requery but it didnt work?
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Dec 3, 2007
Here is a question I have been hammering away at for a while but have not come up with an answer yet.
I am trying to come up with a way to make a digital archive in addition to the access database that i have been working on. Right now I have records for customers and all of their reservations, as this is a travel agency. I would like to be able to save all emails, pdf receipts, and any other applicable files that may pertain to that customer and/or on one level lower, their reservation.
Yes, I have heard of the attachment option in Access 2007, but I am getting mixed feelings about using that to solve this problem. One reason is because I have heard that this can make a database absolutely huge very quickly. (One question I have about that is whether or not that large size ends up slowing down the database or not?) My other concern is that after creating everything I would really like to integrate the database into SQL Server and only use access as the front end for forms and reports. And SQL Server 2005 does not work with access's new handy attachment feature in 2007.
This must be a common need with various businesses, so maybe you all have a few ideas out there. I would love to hear them!!! I am open to anything that solves this problem. Thanks for taking the time to read this and help me out.
Dillon
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Jan 12, 2007
Hi, we have a database for keeping record of our games (unreal tournament games).... Its just a simple database and we enter our results based on the following fields: -
Opponent:
Game Type:
Players:
Maps:
Date:
Result:
the file has started to get quite big and wondered if it would be possible to automatically move entries say that were older than a month old to a new table, or archive table. Im not a big access genious so i hope i have explained enough for you to understand what im trying to do here.
Thank you for your time, much appreciated.
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Sep 2, 2004
How can I remove (delete) a page from a table (the entire row that has that specific data) and have it go into an archive? I don't want to completely delete the information, but I don't want to have it in my current table and have to have all kinds of filters and other criteria to view in my queries and reports.
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Aug 9, 2007
Hi
My database is to have a Personnel data area whereby I can store all relevant details for employees within the company.
I plan to incorporate a feature whereby I can alos maintain a history of documentation written and issued including links to the actual documents for that employee during their time with the company.
Has anyone done a similar thing they would be willing to allow me to use?
I figure this would contain links to work documents stored on the hard drive in a specific folder. Selection of a specific item from a historical list - would invoike Word /similar and display the appropriate file...
Any ideas would be gratefully received.
Thank you.
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Jan 8, 2014
I have a Database in which I would like to archive data once it is now longer actively being used. I have VBA code that does everything i need it to, however I would like to name the new archive table related to the dates in the data being archived. Below is the code I am using to archive and delete the information from the main table.
Code:
Dim strSQLCreate As String
Dim strSQLDelete As String
Dim strArchiveTableName As String
[Code].....
I know it will be in the "strArchiveTableName" variable, I am just not sure how to pull the dates out of the data being moved. The TestData table holds a date and time for each test, and the earliest and latest dates is what i want to append to the table name.
For example: Currently "tblTestData_A102Archive"What I want "tblTestData_A102_1/1/2012-1/1/2013"
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Jun 6, 2005
I get the 'this is read only you will not be able to make changes, etc..
whe I open my database. How do i fix it? No one else is in making changes.
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Jul 31, 2006
I have created a form in Access updating the files each month but I need to keep the previous month data as historical record . how can I creat and archiving function / command so that the files that have been updated are not lost and will be kept for future use? thank you for your help
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Dec 21, 2004
I would like to develop a command button that archives the current record displayed in the form - my intent is to move that record from one table to another - a sort of automatic cut and paste from one table to another...can anyone help???
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Sep 26, 2014
I need to archive some data in a table with a checkbox on a form. I have tenants table & property tables. Sometimes tenants move out & new move in but i don't want to delete information from old tenant. But i can't have duplicate property id's assigned to different tenants.
So I made a checkbox on the tenants form that sets the tenant to active or inactive with a status column in the tenant table. how do i delete only the property ID so i don't have duplicates when the new tenant moves in?
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