Extracting Records From A Memo Form

Aug 25, 2006

I need some help. I created a database to capture information from an employee survey. Most of the answers required a check if they agree or no check if they do not agree. There was one "memo" field inwhich we allow the employee to VENT. I have provided the team with all sorts of reports with percentages and figures. Now they want to remove any comment that had money, pay raise, bonus etc. They also want to organize the comments in some type of flow. Like all the "pats on the back" in one area, Day offs in another, plaque on wall grouped together, etc.

Can one of you experts, please give me some help?

Thanks!

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Extracting Numbers From A Memo Field

Mar 15, 2006

Hi all

I have a field on a database thats generally used to enter notes.
Within these are mobile phone numbers in no particular order(throughout the field)

Im not sure what the code is to enter in the query to display only mobile numbers from this notes field ?

Any help will be appreciated

Thanks

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Extracting Range Of Records

Jul 4, 2005

Was just wondering how i go about pulling out a range of records. I do not want to use my Primary Key autonumber value as some records have been deleted and selecting a range of 10 to 50 for example will not guarentee 40 records. Is there some way i can use an SQL command in the SQL View window to achieve this?


Cheers

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Extracting Random Records

Nov 3, 2006

If i have a table with several records let's say 1000 records, and each record has a field called cboCategory. Now from these 1000 records, lets say i have 200 records which has a value of CategoryA in the cboCategory field. Now is it possible that i extract "randomly" a number of records from that particular category chosen.

e.g.

Table -> 1000 records

records which belong to categoryA -> 200

extract 20 random records from the table which have a value of categoryA inthe cboCategory field.

Thanks for any suggestion.

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Aug 7, 2014

I am trying to extract information from a fillable PDF form that my company has created. Rightfully so, they have completely locked down all options, so I am not able to convert the file in Adobe Reader to a text file. I've seen options to extract information using VBA code with Adobe Acrobat; however, I do not have a license for the program. Is there any VBA code that uses Adobe Reader to extract information and put it in an Access database?

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Aug 10, 2012

I am totally new to access and i want to be able to extract information from my database using a form. Basically I am using the database to generate a bill of materials. I have a product that has many different options. SO I want ot select a checkbox on a form for a particular option and hten have that extract the correct data from the DB into a report or spreadsheet.

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Can A Memo Field In Different Records Be Combined Without SendKeys

Jan 4, 2008

I have a problem that is Vista related. My business partner has just purchased a laptop with Vista and one of the problem areas is SendKeys. I don't have Vista and he is away at the moment so we only have part time communication so I am trying a few solutions in the hope of getting the problem fixed.

He is getting a message along the line of.....Access needs to be reinstalled because SendKeys is not available.....he does not has his MSOffice with him so that can't be tried at the moment, although everything else is working OK.

There are a few macros involved but I have converted then into VB Module and that works OK for me on XP, although it does not carry out all instructions but it basically works. But it will be a few days before he can try what I have sent him.

Note: I just notice that my conversion to VB module is not doing the SendKeys. No messages etc it is if the section covering SendKeys was not there. The example below was done with XP and macro. The SendKeys and the various other actions are all in the module. Edit...All is OK....my conversion of the macros to a module worked:D

So I would like to try another possible solution and that being to avoid SendKeys.

The situation involves a file note entry system. Each file note creates a different record and in each record there is a memo field with the file note that was made and of course time and date.

There is another table that holds one record for each person that has a file note made. Whether one file note is made or a 100 file notes there is only record.......The record is created when the first file note is made and the table will not accept duplicates on the persons ID number.

When a file note is made the system then opens the record in the other table and adds with SendKeys to the entry in the memo field on the "one record only table"

A form opened on the "one record" looks like this and as you can see the contents of the memo field from the "many records" have been combined into one. Can I do this without using SendKeys

5/01/2008 11:34:51 AM Test 1 The quick brown fox jumped over the lazy dog

5/01/2008 11:35:21 AM Now is the time for all good men to come to the aid of the party

5/01/2008 11:35:50 AM Why did John have to buy a computer with Vista?

Aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa

bbbbbbbbbbbbbbbbbbbbbbbbbbbbbbbbbbb

5/01/2008 11:37:38 AM zzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzz zzzzzzzzzzzzzzz
zzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzzz
xxxxxxxxxxxxxxxxxxxxxxxxxxxx

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Slow Query On Table With Many Memo Records

Feb 7, 2006

Ok my database tracks escalations through my team, I have a main table that stores the unique ID's from the other tables I use in my Combo boxes, this part works really well, no problems.

My issue is with a tableI have claled "TBL_EscJournal", this table has the following fields:

JournalID (Unique Ref, generated by autonumber)
EscID (the escalation Id that this journal is relevant to)
Journalcreator (captures name of person who as entered the journal)
JournalNotes (memo field where you enter your update)
JournalDate (Date/Time the journal was entered)

So typically when viewing the main detailed form for a particular escalation I have a subform that shows all the journal entries relevant ot that escalation.

This table is huge, about 70% the total size of my database, partly because of the number of journal entries and partly because it is a memo field and a lot of data is required sometimes.

Up until now th edatabase has been located on a local server and has been fine for local users (2-3 of us) however there is a requirement for another office to use this database.

I am now experiencing massive performance issues, whereby the data is tkaig a long time to refresh on the other sites.

I have migrated the DB over to a SQL back end but still finding performance issues, which further testing has shown that the TBL_EscJournal is the cause.

So a coupel of things really, is there another way I can layout this table to improve performance or should I be uerying the data from this tabel in another way, would it be better for me to split TBL_EscJournal in two, the first part keeping the date/time and person who entered and the second part keeping the notes. Possibly increasing the query speed by carrying out the query on the first part of the table and not on the notes (memo) part ?

I hope this makes sense, if not feel free to PM me,

Appreciate any help or assitance you could offer

MattP

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Concatenate Multiple Records Into Memo Field

Mar 9, 2007

Hi All,

I can use some help with a jumping off poit.

*Please see attached file*

I have 2 tables tblSFDC and tblTheCall

tblSFDC (contact information) includes CustID (primary key) and a memo field "Notes"

tblTheCall (call information) includes CustID (relates to tblSFDC) and "activity data fields" ie "Live", Left Message" , Sent email".

tblTheCall may in some cases have multiple records for each CustID

I need to :
Concatenate from tblTheCall Field Names and field values (that are not null)
Insert into tblSFDC.Notes
Where tblTheCall.CustID = tblSFDC.CustID

*Please see attached file*
TIA
Detrie

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Modules & VBA :: Parse Records From Memo Field

Jul 8, 2013

Access 2003

I have a process which imports a txt file into a memo field of my TBLORIGINAL table Each file may have one record or it may have multiple records Every record begins (exactly) with

Quote:

FRE Order Order RAD ShipDate Customer City State Postal Code

For each record in the memo field, I need to create a new record into my TBLPROCESSED table

This can probably be done while it is importing but I need to keep the original file intact

I suppose I could copy and paste but there must a vba way of doing this

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Display Text From One Memo Field And Multiple Records In A Report

Apr 10, 2008

I have an Access database where we grade reports. At the end of the grading form I have a memo field [Comments] for the grader to enter comments about why the report received the grade [Grade]. Each report is graded by multiple people. So for example, ReportNum 08-001 may be graded by 5 people and therefore will have 5 records in the database. I need a report to show all the comments for all the reports where the grade is <80. I know how to do this except for how to display all the comments from the memo field in the 5 records on one report for that ReportNum.

I hope I am making sense. I appreciate any help.

Jim

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Modules & VBA :: Enter A Keyword Or Phrase And Search 3 Memo Fields And Filter Records Found

Nov 7, 2013

I am trying to provide the user a custom search feature. They want to enter a keyword or phrase and search 3 memo fields and filter the form base on the records found. they also want to be able to search the whole phrase or any part of the phrase.

I have a like expression for any part of the phrase but I when I set it up for whole phrase it doesn't work. Even if I run a simple query and use

For example: There's an acronym the user is looking for : ACA

If I set my query up like this: [field1] like "*ACA*" or [field2] like "*ACA*" or [field3] like "*ACA*"

it not only finds records with that acronym but it also finds records where that combination is found in a word, for instance vacate.

How can I set up my query to find the whole word?

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Memo Form Field

Jun 26, 2005

Hello All...
I've got an address multi-line field in my form. The user types his 1st line of address in the field, presses enter, types the 2nd line of the address, presses enter & so on....And submits the form. The problem is only the 1st line is uploaded into the access database. The field is a memo data type. Can anyone help me with this problem? Cheers...

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Memo Truncating On Form

Aug 2, 2006

I searched the forum and realize that there are many posts on this subject, mostly related to exporting the data on reports and such. However, the problem that I am having is within the form. I have two memo fields on my form, named Memo1 and Memo2. Their data source is on a table where both fields there are also memo fields, called Notes and More Notes. I know a memo field can contain up to 65,000 characters, but mine don't seem capable of this and are truncating the data without warning the user, resulting in notations getting "lost". However, when I open the table that the form is bound to and check the Notes field, it DOES contain all the right data PRIOR to truncating. What's happening here? I've reviewed RG's link and have verified that I am not formatting or sorting on these fields, and I've utilized the ZOOM function, and I've checked the names of my fields. The form is built directly from the table, not a query, so I can't understand why this is happening. Starting to get very frustrated. Any suggestions would be welcome. Thanks for your advice.

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Form Problem With A Memo Field

Feb 4, 2006

I have a memo field set up on a form. When I add more information to the field the old information in the field deletes? WHat can be wrong.

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Memo Field Punctuation - Form Help Needed

Jun 8, 2005

I have a form set up where user's type in an explanation of how a claim is being appealed and resolved in a memo field.

One problem, for some reason management doesn't want these explanations to end with a period. But the users keep ignoring our request and keep using the period.

Is there a way that you can code this memo field to where it will allow punctuation throughout, except at the end?

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Form To Send Values To Memo Field

Oct 3, 2005

I'm trying to develop a form that opens when you select a tab from another form. The first form would contain Standard Instructions (from a table) and the second form would have a Memo Field for special instructions. The user wants to be able to click a check box for each standard special instruction and when they close the first form all the check standard instructions to update the special instructions memo field on the second form. I'm thinking I have to set up a loop to go thru all records when the first form is closed. Any ideas on how this would work best?

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Memo Data Type Field On A Form

Jan 25, 2006

Hi all,

I have a question about an Access form that I am creating. I have a "Due Notes" field, which has Memo data type and I create a form "Estimates" using a text box with the control source is that "Due Notes" field to enter notes when needed.

Although I have the vertical scroll bar for that text box (due to other controls, I can not size the text box too big), does anybody know how to display that text box in form "Estimates" with the data of the last text within the size of the box without scrolling down so I can start typing for the next entry? Do I make sense to you?

Please help and let me know if you know HOW. Thanks so much in advance.

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General :: Search Form For Memo Field

Feb 7, 2013

I'm developing a program to search several fields. One of which is a memo field with large characters. Using wildcard in the search form I made, it only returns the record if the first word of the field is typed in the search box. I want to type any word in any part of the field to return the record.

This is my code

' Check for LIKE Subject
If Me.txtsubject > "" Then
varWhere = varWhere & "[subject] LIKE """ & Me.txtsubject & "*"" AND "
End If

subject is a memo field.

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Apr 1, 2014

I have a form with a memo field which is used by users to input transctiptions of Customer Contacts but the form is getting busy and the box now only 2.77 wide X 0.683 High.

this makes it impossible to read on the form even as a text box with scrolling..how to add a mouse over on it so that it fires up a large text/meg style box to display the contents?

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General :: Change TXT Box To A Memo Field On A Form?

Dec 2, 2014

How do I change a txt box to a memo field on a form? (I need to allow for more than 255 chars...) I've already set the backend DB (sql server) to accept the many chars, and the linked table access see's the datatype as memo. But I can't figure out how to get a memo field on the form, or how to change the current txt box to a memo control to support the extra characters.

I've been looking for 20 minutes... I guess I never used a memo field before, since I can't find/see how to set this.

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OLE Object Won't Get Focus In Form/Memo Field Problems

Jul 26, 2006

Hi all,

I have added an OLE WordPad object to a form. However, when I use the form, I cannot select/give the object focus to activate it. Even if I right click the object, it give me the correct popup menu. :confused:

I am using this object as I am having troubles with Memo fields. I use a form to update records, one field of which must be greater than 255 characters long. When I press my update button (it just runs some code to turn off warnings, run two simple update queries and the turn the warnings back on) the update process seems to complete. However, if I go to the table/refresh the form contents, only the first 512 characters are displayed and the last few are strange system characters.:confused: This occurs no matter what I do. I was tole that copy/paste operations can mess memo fields up, but I tested this by using a fresh field and typing everything in. Hence I am now trying the OLE object to get around this problem. :confused:

Any ideas peeps??

Cheers,

Matt

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Dec 6, 2013

Currently, I am trying to search a memo field on a table by having the user enter keywords on a form (up to 10 keywords can be entered). It works when just one keyword is entered, however it doesn't work if more than one is entered. How do I account for more than one keyword being entered to search the memo field and return the recors where any of the terms show up in that field. Each one of the keywords [KW1] ...etc are in a separate unbound box.

Current formula looks as follows:
Like "*" & [Forms]![KeywordInputForm]![KW1] & "*" OR "*" & [Forms]![KeywordInputForm]![KW2] & "*" OR "*" & [Forms]![KeywordInputForm]![KW3] & "*" OR "*" & [Forms]![KeywordInputForm]![KW4] & "*" OR "*" & [Forms]![KeywordInputForm]![KW5] & "*" OR "*" & [Forms]![KeywordInputForm]![KW6] & "*" OR "*" & [Forms]![KeywordInputForm]![KW7] & "*" OR "*" & [Forms]![KeywordInputForm]![KW8] & "*" OR "*" & "*" & [Forms]![KeywordInputForm]![KW9] & "*" OR "*" & [Forms]![KeywordInputForm]![KW10] & "*"

Should I be using AND?

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Oct 24, 2014

I gather that there is no way to include a scroll bar on a memo field in a form. What is the best workaround? The source is a mysql odbc table. It is set as medium text and comes into Access 2010 as a memo field. For a user coming to this field to read the material entered there, unless they click somewhere within the field, there isn't a scroll bar. It isn't obvious that that is what they need to do to see all of it. Is there any way to work around this limitation?

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Jul 1, 2013

I recently made a new version of our database complete with forms, querys etc.. using Access 2010. It looked good and nice, but we encountered an unexpected problem. In all forms that contains memo-type fields quick filter is not working (there is no lists, checkboxes etc..). My users really like quick filters and are understandably irritated. I would understand if this disappearance would affect only memo-type fields, but it affects ALL the fields.

I also know that there are problems with memos in Access 2010. I have tried to make new forms, but every time I add memo fields quick filter stops functioning. I have also tried to change properties, options and what not, but to no use. In older versions of our forms this feature works just fine, but they were made in older version of Access (don't know which since oldest ones are from year 2003).
Television

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May 17, 2005

I've got a field in a table called GenTime. It is in a Date/Time format, like 5/16/2005 7:00:00 PM.

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