I had trouble figuring out how to 1) register a group of people for a class, 2) create a list of dates to meet for a class (which I call sessions), 3) track attendance per sessions.
Having looked for templates at Microsoft, I found plenty of Excel templates, but no Access. The closest is Student Registration template, which doesn't track attendance at all.
So I figured I'd make a prototype to help me understand how everything works. Since I got so much input from everyone, I figure I'd return the favor and perhap make it a sample database, especially for those who desire a spreadsheet-like data entry while maintaining a properly normalized data structure.
But I would prefer that other has tested and given feedbacks on the prototype before I put this in sample database forum (if that's okay with you admins) as this is my first time and I don't want to give others bad template.
So anyway, here's the prototype.
Note: The database is 100% undocumented, 100% error-handling free, and 100% unsecured. Use it wisely. :)
PS: The attachment will reference a extraneous library. If you are getting an error, clear the reference for MS Office 11 Web Components.
PSS: I knew I forgot something: There is still unsolved problem of correcting sorting the columns in datasheet view. While the underlying query correctly sorts the recordset, it seems to be ignored entirely in datasheet. If anyone has a solution, I'm all eyes here.
I am building a prototype database and currently has two records in it (I know for certain they are not duplicates). Attached is the relationship and below is the query. The query keeps returning the correct results but twice. (Duplicate results.)
SELECT DISTINCT WeekdayName([Weekdaynumber],False,1) AS Weekday, [Master Data].Date, [Master Data].Machine, [Master Data].Shift, [Master Data Query].[Master Data_Product Code], [Master Data Query].[Cases/Pallet], [Master Data].[Expected Pallets to Produce], [Master Data].[Actual Pallets Produced], [Master Data].[Damage (Units)],
Hey all, So I'm pretty much done with this database project, but I've got a few minor snags... 3 actually.
1) get error when use delete button and select any option other than "yes" 2) my listbox selection does not load the record in the main subform area as it is supposed to (but I think I just don't know how to set this one up) 3) the frmAdd does not allow user to enter values into the fields for some reason, don't know what's up with that one
If anyone could take a peak, check it out, let me know if there is anything I need to fix, or more importantly, how to get those above things sorted out. It would be greatly appreciated. thanks in advance
I am trying to create an attendance application for my group of 6people, does anyone have or know where i can find any to look at. I don't even know where to begin.
Daily in and out. Keeping tabs of our vacation days/sick days. I just need to know where to begin, or need a sample for ideas in creating this. I have looked high and low. Please show me/tell me if you have any or how you did it, if you have done it before. Thanks friends!
I posted this here but didn't get any response. http://access-programmers.co.uk/forums/showthread.php?t=114099
I am setting up a database to help me prepare codes for employees timesheets in order to upload them into our payroll software. The table structure below is just my preliminary thoughts and current ideas and I guess I'm looking for ideas on how to work with my codes.
EMPLOYEE TABLE EmpID (PK) - Employee ID # [Autonumber] Surname - Employee's surname [Text] Firstname - Employee's first name [Text]
ATTENDANCE TABLE ShiftID (PK) - Shift ID# [Autonumber] EmpID (SK) - Employee ID# [Foreign Key] Date - Date of shift [Date/Time] Start - Start time of shift [Time] Finish - Finish time of shift [Time] CostCtr - Cost centre being billed for shift. [Integer]
When employees work they are entitled to the following: * Ordinary hours (code 001) for all hours worked. * 10% penalty (code 006) for all hours worked when shift finishes after 18:00 * 12% penalty (code 007) for all hours when shift crosses midnight * 50% penalty (code 008) for hours worked on a saturday * 100% penalty (code 009) for hours worked on a sunday
The following shows data that in my Attendance table for an employee who worked shifts on the 16th (Mon), 17th (Tue), 20th (Fri), and 22nd (Sun). ShiftIDEmpIDDateStartFinishCostCtr 18443416/10/0610:0019:00 28443417/10/0610:0019:003002 38443420/10/0622:0006:003001 48443422/10/0614:0022:00 From the above data I believe I will need to make another table that contains the entitlement codes generate from each shift.
For the first shift on Monday 16/10/06 I need to collect the following codes for the total calculation: CodeHoursCostCtr 0019.00 0069.00
For the second shift on Tuesday 17/10/06 I need to collect the following codes for the total calculation: CodeHoursCostCtr 0019.003002 0069.003002
For the third shift on Friday 20/10/06 I need to collect the following codes for the total calculation: CodeHoursCostCtr 0018.003001 'Ordinary hours worked 0078.003001 '12% penalty as shift crossed midnight hour 0086.003001 'Only worked 6 actual hours on the Saturday as 2 hours were on Friday night.
For the fourth shift on Sunday 22/10/06 I need to collect the following codes for the total calculation: CodeHoursCostCtr 0018.00'Ordinary hours worked 0098.00'Hours worked on the Sunday
From that information the only data I really need to store in a table would be the totals grouped by code and cost centre. Eg., CodeHoursCostCtr 00117.00 001 8.003001 001 9.003002 006 9.00 006 9.003002 007 8.003001 008 6.003001 009 8.00 Does anyone know the best way to go about this? Should I generate a new table that links these codes to an employee? Should I make a function to calculate the codes for each day and store them in a table or make the function only sum the code totals for the week and store them in a table?
I would like to build a database to keep track of tardies and absences in my dept (~70 employees).
I need Date, Name, tardy or absent,
My current table:
TblEmployees EmployeeID PK Last Name First Name Team
TblEvent EventID PK Event (Tardy or absent)
TblAttendance Date EmployeeID EventID
Is this a good structure? I need to be able to run a query that will sum the total number of tardies and divide by 6. That number will then be added to the total # of tardies. The query needs to only show the values over the last 6 months. Any help is appreciated.
Hello, I am in the process of creating my database and I was looking for some guidance. My goal is to manage and track clients attending our program and ultimately being able to print and individual report with that information. Example: john doe on 12/28 attended 3 groups X,Y and Z. I have created two tables one with the client's ID, name and starting date. The second with the groups offered, the instructors and days and times of the groups. The third I believe should be a dated table that would have groups and all the people who attended that day. This is where I am getting confused. I am not sure how to proceed. Any ideas or suggestions would be welcomed.
I need to set up an attendance database, that has multiple statuses available for a single day.Example: employee can be present, he can have a sick leave, he can be away on training, or business trip, etc... And for some of those statuses, like business trip, i need to be able to freely enter a comment, stating where he is etc..
Anyway, the key is that this database should be able to offer a "headcount" option, and traceability for past statuses for at least a year, for every and all employees. Now i just need to set up the database tables and relationships.
I'm creating a Gym Database and need to be able to track attendance for specific classes. I need to have a system in place allowing me to do a register for attendance for each activity.
I also need to be able to calculate fees based on attendance. So if a person attended Gym 5 times in the month (£5 per session) and then Swimming 3 times in the month (£2 per session). My system should automatically calculate this based on the attendance tracking.
Also: In the booking stage, I need to have a field telling me how many spaces are left on each activity. Say for example I'm booking Person 99 in for Swimming and there is only 11 places left I need the field to display 11 places left. After that booking it should update saying 10 places left because Person 99 is booked in.
I'm in the process of constructing a student database for my school which would track (in addition to detailed student information) the daily attendance of over 270 students.
It is my understanding that there is a limit of 255 field names per table, so I can't use the student names as field names, nor can I really use dates as this would not quite cover even a year.
Student ID and AttendanceDate as field names is also not really a feasible strategy, as each week this would eat up 1300+ rows, so I would run out of space in that direction as well.
My question is ultimately am I better off building this in excel 2010, or is there a way of doing this in access that I have overlooked?
I run a soccer league where we track players attendance for each game. I currently do it on a spreadsheet where each game date is a column and each player is a row. We also track which team they play on at each game (they can play on different teams different weeks). I currently have a second tab in the spreadsheet to record which team a person plays on each week.
Setting up a table of fields for this is relatively easy. The problem comes to data entry. I want to be able to visually see the data like I can in a spreadsheet (names in rows, dates in columns, intersections containing either team name or whether attended) and whilst a cross-tab query gives me the layout, I cannot input data in a cross-tab query.
I am trying to create a database for a clinic, and am severely stuck on how to input appointment dates for individual patients.
I have been using the 'student' database from office.com as a template for how to save the dates (given that appointments and attendance are exactly the same!), however, even after following what has been set up in the 'student' template database, I can't seem to replicate it.
Every time I add multiple visit dates for a specific patient, these exact dates show up for every other patient in the database. I need to be able to add different dates for all the different patients.
Hello, Im creating a database for a charity. Im in work based learning at the minute as part of my degree course. Basically, I have my ER-D which im going to use in a few days to produce the database. Please have a look at this and criticise it!
Here it is: 17333
Well, basically, i want to know if its going to work... (anything ive missed too)
Hi, we ran into quite a serious problem the other day whilst batch printing a large number of reports from Access 2000.
For some unknown reason the print job got interrupted part way through, resulting in a large number of reports not printing at all.
Our database uses an sql fragment to set the field 'isPrinted' to true upon sending reports to the printer. This is primarily to prevent records being printed more than once.
However, if, as above, the print job doesn't successfully complete the db still, as expected, marks the record as such. This provides us with a somewhat flase account of the status of the print job.
My question is this, is there a way in vb that Access can verify the success/failure of a print job?? Are there modules or code examples available that might help us interrogate the printer and perhaps abort on error?
I have an attendance database and I connect the time attendance machine db to my access db, what i am trying to do is to generate a report that shows the time in and time out for specific date. the type of attendance db is date/time.
Please see the attached screenshot db from attendance machine.
an also some time there is duplicate entry, I need to get the first and the last entry only for specific date.
I searched everywhere, but I think my ignorance of correct terminology is preventing me from finding the answer I need.
I have a form that holds two cascading list boxes. I want to be able to incorporate another list box that holds a record of which selection that was made, and how many per selection. The idea is to give user a visual feedback of what they selected, and be able to modify the selection.
I tried
Let Me.IDSelection.Value = Me.CategoryID.Value And Me.Specifics.Value
but the box stayed blank.... What am I doing wrong?
Just wondering what the consensus is on MS Office 2007 package. I find it tasty and is quit different from the past versions. That being said, I am relearning the options and finding many new features that weren’t available in the past.
Hello dear experts! Will this table structure work? - Please help! I need to be able to see if certain members have paid subscription, see if stakeholders have paid for their room bookings, etc. Will it work, does it look ok to you?
Im trying to brush up my normalisation skills and logic.
I have a task of creating a database to track committee members attendance at meetings. Members can be on more than one committee. I have created tables for committees, committee population and committee members.
The meetings would take place once a month and do not need an exact date. A Yes/No would suffice for record of attendance. My question is what would be the best way to set up the table to track this since members can be on more than one committee?
I'm thinking that having a separate meeting table for each committee would be a bad idea. But haven't come up with any other ideas. Any suggestions???
for some days i've a problem with an Access-Query and up to now i didn't succeed to find an answer, i'm not even sure if there is one.
So, how to explain my problem. I'm trying to compile a Database for my small department to organize our computer-short-course students (application, grades, attendance...)
And with the grades i have a problem as well as with the attendance. Up to now we are just using paper sheets for grades and attendance. So i just thought that it would be the easiest thing to create a similiar-looking form, drawing of planned Query-output-layout is attached.
The attendance should be set with a checkbox. New days are set with a small subform. For the attendance i've this table-layout:
tblAttendance aSID aCID aDate aPresent
When a new day is set, every student gets a new record at the tblAttendance, which shall be compiled together for the later Attendance Form.
So now the big question comes, is it possible to create a query that fits my needs (variable amount of days and students and the possibility to set my records)? It is important that i've a big sheet with all the days, students of a course at the same time.
Any suggestions - i'm completly lost. Thanks in advance, protos
I am creating a new database system for my cadet organisation, and I am in the early stages of learning how to use Access. (I am using this as a learning curve, as I need to get to grips with Access for University, there's no better way to learn than by doing.)
I want a system that stores the attendance of cadets on each night we meet, so far I have:
|Table| Cadets CadetID - AutoNumber (PK) FName - Text LNAme - Text Flight - Lookup from Flight Table
|Table|Flights FlightID - AutoNumber (PK) Flight - Text
|Table|Attendance AttendanceID - AutoNumber (PK) Attendance Type - Text
The table that actually contains the register I am unsure how to structure, it would have to contain Cadet Name/ID, the date and Attenance type, from attendance DB.
The table would be updated every Tuesday and Thursday, when we meet. I've been thinking for a while about how to do this and can't find a good solution.
As the data will be entered by a user (who won't know Access from Adam) I'd like a form that lists all the cadets in the Cadet table, as each of these will have to be registered, and then a drop down box listing the options from the Attendance table next to each cadet, doesn't have to be drop down, can be optionbutton, image....
In the final version I would like the cadets to be sorted by flight in the form, but lets not go mad yet!
Can anyone help me with this? Or am i simply being silly?
I haven't used Access for long, but have used VBA in Excel before and am a fairly experienced user; I will attempt anything but bare with me if at first I don't succeed.
Hello everyone, I am buiding up a database for activity school. Here first step of buiding the base, I got an attendance data type problem. i am now using "yes/no", but if i want to query about the number of student each class, is that possible?
I am trying to make a class attendance form, where user chooses classType ex:"English, French" then the program shows all of the students from tblStudents that are enregistered in that class. And some how make it so that user could select on or many users in the same class and press add button which will add the students into attendance table for the current class and the current day,
**Allso what I would like to do if possible after the form above works, is to if the student has been allready added for the current day, the check box becomes un editable with appropriable comment in the comments line for that student or for examples the student registered for 12 classes, the attendance keeps track of the classes and when the student tryed to go to 13'th class the check box is uneditable and in the comments line for that student metions the reases.
I am trying to create an attendance application for my group of 6people, does anyone have or know where i can find any to look at. I don't even know where to begin.
Daily in and out. Keeping tabs of our vacation days/sick days. I just need to know where to begin, or need a sample for ideas in creating this. I have looked high and low. Please show me/tell me if you have any or how you did it, if you have done it before. Thanks friends!
