Filling In Blank Fields With The Digit 0
Sep 13, 2004
I have a table that tracks call-in's and tardies. Sometimes, a person will have a tardy and not a call-in and vice versa.
I need to perform a calc on both the call in and the tardy fields. Is there a way to tell the database that if [Tardies] is blank (nulll), that I want it to put a zero in the field? I know this must be done by a query, but can't figure it out.
I've also tried splitting these two tables into a call-in's and a tardies table, but can't get a query that will show all tardies AND all call-in's. It will only show either all call-in's with associated tardies or vice versa, so if a person has no tardies, but does have call-in's it won't show them. What can I do? Thanks!
KellyJo
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Nov 22, 2013
I am working with an inherited database. When this database was created, a large amount of data was imported. Over the course of time, I have added additional fields for tracking information. One such field is "Date Started."
Unfortunately, there are almost 500 records without this information and that is skewing some report results.
I would like to do is insert the date of 9/9/1999 into all records that have no data in this field. (This date is well before the creation of the database and would serve to indicate old records, whether or not they are still active.) Copy and pasting isn't working, and I can't do a find and replace, since there's nothing to find.
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Oct 20, 2014
I am using Access 2010 and I have a table containing a list of chemicals (Analytes) that I am working with and their Chemical Abstract Service number (CAS). I am trying to use this table as a basis for generating other tables that will be used to create quality control criteria for specific analysis methods. As such, I will need both fields populated for each subsequent table. I have been able to successfully create a lookup that will pull the Analyte name, but I want the same lookup to fill the CAS number. How do I make this work?
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Dec 7, 2004
hi all...
i am the biggest of all newbies when it comes to access and understand only the graphical parts of the process (no SQL knowledge etc.).
how would i go about auto filling a certain field based on what's in another field? for example, i have a field called TimeZone that i want filled with either West, East, Central, or Mountain based on another field for State. can i build a query to automatically take care of any empty fields for TimeZone that haven't already been filled out by me manually?
if i need to use SQL, that's fine too as long as the directions are clear and precise as i have no prior knowledge.
thanks a bunch.
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Jul 6, 2015
MS Access 2010
I have a form "Admin" used to create new records in a table "RCJ"
I have a table called "Projects" that contains detailed information for projects.
I have a table called "Waterfall" that contains basic information and schedule information for each particular project.
I have a combo box "Contract" that selects information based on a query "Core" that gathers certain information I want to use of form "Admin"
I understand it's generally not a good idea to duplicate data in tables, but for specific reasons I am here. My combo button "Contract" has an event "On Click" that gathers information I want copied from table "Waterfall" via query "Core" is:
Private Sub Lookup1_Click()
Me![Project Description] = Lookup1.Column(1) =>goes to a text box
Me![TContract] = Lookup1.Column(3) => goes to a text box
Me![Requestor] = Lookup1.Column(5) => goes to a combo box
Me![AEM] = Lookup1.Column(4) => goes to a combo box
Me![AE] = Lookup1.Column(6) => goes to a combo box
Me![Priority] = Lookup1.Column(12) => goes to a combo box
End Sub
Now, the items listed above are sometimes just a text box and sometimes a combo box (because there are times, when items get entered that don't fit the original combo box.
Now, here's the rub. When I select the pull down on the combo box it lists all available projects. You find the one you want and select it. At that point, only Columns 1 (text box) and 6 (combo box) auto fill. The other information does not fill in .. BUT, if I more to the prior record and back, all information shows up OR if I click on any of the particular fields, the information shows up in that field. In theory, everything should show up right away.
I thought it might be because it doesn't like to autofill a combo box, but one of the combo boxes fills fine. And all of the information is acutally going to the various boxes, it just doesn't show up right away.
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May 1, 2014
The database I am building is for Student & Alumni administration at a non-profit culinary school. In the various forms for entering student information and for defining tests and recording test scores, I would like to not have to re-select things like Class Number or Test number.
I was able to use the Test Number field as Link Master, Child in a Test Results sub-form where Test Parameters is the Master form. But I am not able to link with the Class Number, getting the error message: "The setting you entered isn't valid for this property" even though it is one of the Suggested Link Fields. The form record source is a query linking the Class Table, Test Parameters, Test Results and Students.
I noticed that I can eliminate both Class Number and Test Number from the sub-form. In the underlying query, both these fields are updated. However, the underlying Test Results table does have the Test Number but not the Class Number. While there is still a "queryable" link from the student to the Class Number, I would very much want the Class Number to be stored in the Test Results table.
Is there a way to accomplish this through the sub-form Link Master/Child property or any other/better way to inherit both the Class Number and Test Number in each Test Results record entered?
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Mar 19, 2015
I am making a manual for work using access to save all the commands we use. I have a drop down box to determine the command. I want to have fields users fill in and system adds to commands and displays output on screen. Example INFO1 and INFO2 would be what person added in a box. I want the output to be able to be copied as full line.
RTRV-T3:INFO1:INFO2:<CTAG>;
I have taken some basic Access and SQL classes. Is there a way to do this in Access.
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Mar 3, 2015
I have a table where I use 3 date fields in, all with different views.
Field 1: Date as dd/mm/yyyy
Field 2: Quarter: q (shows the same date, but then as quarter of the year.
Field 3: Year: YYYY
Now I have a form that fills all of my fields, but is there a simple way () to populate the other two fields Quarter and Year from the value I entered in Date?
So if I change Field "Date", Fields "Quarter" and "Year" updates as well.
Maybe I don't need to do it in the form, but in the table?
I'm not that good with VB- scripts, and I'm not sure If it is possible to auto populate the table field Quarter and Year directly in the table itself.
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Jul 26, 2012
I have a form to record student information. On my student table i have a school I.D that links to the primary key of my school table.
My problem is that in my form, i want to be able to fill in the rest of the fields about the school info based on the I.D chosen.
i.e.
student table:
Student id
name
address
school I.D (FK)
School info table:
School I.D (PK)
school name
contact name
email
address
My form that's linked to the student table needs all the information from the school info table in separate fields
but i can only select School I.D in the Control Source Property.
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Dec 18, 2012
OK, so I have a database with four tables (Well, more than that, but these are the relevant ones). It's to be used for recording the results of site inspections.
"Tbl_Typicals" is a list of products. We'll call its key "Typical_ID".
"Tbl_Actions" is a list of tests performed on each product. A given product may have many tests, but each test applies to only one product. Its key is "Action_ID". Each row contains a Typical_ID to link on.
"Tbl_PlantComponents" records which products are installed on which site. Its key is "Component_ID". Each row contains a Typical_ID to link on.
The fourth table ("Tbl_Results") contains the results of each test. As a result of the relationships above, each row is specific to a single Action which applies to a particular PlantComponent, which is to say, each row has both a Component_ID and an Action_ID to link on.
So, what I need is a query that pulls all of these together, such that I can use these details as the line items of a subform.
The main form displays the details of the PlantComponent, which is a simple query to relate line items in Tbl_PlantComponents with the data about that particular product in Tbl_Typicals. So far, so easy.
The subform shows the details of each test applicable to that product. It then has toggle buttons and a comment field to indicate the results of the test, the results of which should be stored as a line item in Tbl_Results.
The "easy" way is to use an append query to generate Tbl_Results in advance. This works, but it raises a variety of new issues.
The nice way would be to use a normal SELECT query and have Access fill in the necessary linking fields (the Action_ID and Component_ID) on each row automatically. Now for trivial examples, this is very easy - my main form query manages just that: I created a link between Tbl_PlantComponents and Tbl_Comments (which stores general comments about each PlantComponent which aren't related to a specific test) based on the Component_ID and that works fine - when I edit the Comments field, the row is automatically created and the linked ID field filled in for me.
However, when I need to do it with 2 links, it all falls apart. I've tried everything I can think of, including generating a single-column unique ID to use for the link, but Access just won't autofill for me. It just makes those fields on the form (or in the datasheet view of the query) non-editable because there's no associated row in Tbl_Results. If I create a matching row in Tbl_Results the query works fine, but that's not the point.
Implementation of the query is non-trivial because it requires two outer joins involving 3 tables - All from Tbl_Actions to matching in Tbl_Results, and All from Tbl_PlantComponents to matching in Tbl_Actions. This necessiates splitting the query into two - the first relates Tbl_PlantComponents, Tbl_Typicals and Tbl_Actions (returning one row for each Action for every Component), and the second performs a single outer join (using an AND) between the first query and Tbl_Results.
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Aug 14, 2015
I have staff table which is a lookup field on the phone call table.when the phonecall form opens I want the employee field to auto fill in the employees name from the lookup field according to there security level.so something like this
On Open
Select Case Forms!frmLogin!cboUser.Column(4)
Case X = 4'the employees security level'
Case X = Insert Table_tblPhoneCalls!EmployeeID"4" into Form_frmPhoneCalls!Employee.
End Select
of course this is a syntax error as I do not know the correct code words.
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Jan 19, 2006
Hi - I have what maybe a relatively easy problem to solve.
I have a list of locations each with a unique id. I also have another table with location details in it. There is a relationship setup between the two tables. However in the first table I have some locations that do not have a match in the second table. Therefore that field is left blank. When create a query to show information from the two tables, any records that have a blank location match field do not get shown in the output. Is there anyway to display records with blank fields?
Thanks
Nick
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Mar 21, 2006
In an Input form, how can I blank out certain fields such that the field data is shown, but grayed out, and other fields are shown normally?
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Jul 29, 2005
Hi,
Is there a way to get blank fields to sort to the bottom rather than the top when sorting alphabetically in access?
TIA!
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Oct 26, 2004
I am a firefighter who has been tasked with creating a database to track repairs and inventory on breathing apparatus(SCBA). There are several(5) related pieces of equipment that I think should go on the same table. Three of these will have nearly identical fields. The other two will have additional field specific to them. Should I create one table including all five pieces and just leave the extras fields blank or is there a better way.
Thanks.
Mike
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Oct 28, 2005
Hello, I have a table (Projects) with original projects and amended projects. All information regarding each project is inputted in the fields for original projects. Only limited fields are inputted in amended projects;new loan amounts or a new closing date may arise infrequently for amended projects. When there is a new closing date for an amended project, and it becomes part of a query all other fields are blank for that record, How do I populate the original project data into the blank fields of an amended project. I frequently have to create queries based on the fiscal year of closingdate field and I need to know the commitmentdate (field) and other dates that are in the original projects records. I hope this is not confusing thanks in advance. :confused:
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Nov 4, 2006
Hi Friends,
Sounds Impossible But i believe there must be a genius out there to solve this
I was wondering if there is a way to stop displaying fields on a form which contain spaces or blank values. I m using a query that takes data from a table named School
I have a table which have 5 fields. lets say: Field1, Field2, Field3, Field4, Field5
My fields from 1 to 3 have data but field4 and field5 do not have a value in it. What i wish to achieve is to show only those fields which have a value in it. Blank or field with spaces must not be displayed. Is It Possible.
Regards,
Darno
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Apr 25, 2005
I have pop up form for report selection. In my drop down i have certain reports that need to have start and end date.
I'm using this formula to show or hide start date field and end date field.
If Not [Report_Selection] = "VehiclesNotRecovered" Then
StartDate.Visible = True
EndDate.Visible = True
Else
StartDate.Visible = False
EndDate.Visible = False
End If
I would like to give the user a pop message to warn him/her fill in the start and end date field when selecting reports other than VehiclesNotRecovered.
If startdate and enddate fields not filled in and they run a report - they will get an #error message.
Thanks,
Michael
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Oct 26, 2005
I am setting up a form with a few tables in it.
I want each table to relate to the form.
When the Next button at the bottom of the page is clicked I want all the values of each table recorded even if there were no values put in the boxes.
For example if there is no value added to the field boxes in say half the tables I want the default value to be recorded as blank or zero so that each table has the same Autonumber associated with the other tables in the form.
What is the best way to do this?
s
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Jan 15, 2006
:confused: I have a Text box on a Form that copies data entered into other Text boxes on the same form.
Sometimes there may be the odd text box that does not have any data in it.
Is there anyway that I can put in code so that the blank text boxes are not copied into the main text box i.e. Only the populated text boxes are to be copied.
Thankyou for any assistance that you can provide.:eek:
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Feb 12, 2006
How do I make a form open with blank input fields?. The one I made always has a prior record displayed.
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Aug 17, 2007
ok, i have a subform and when i'm on the last field in the form and hit tab it clears the form, BUT if i go off that record and come back to it the datas there.
thanx
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Sep 15, 2005
Hi,
Im trying to import a spreadsheet from Excel. I use the wizard and I get the sheet imported. The only problem is that I get additional blank fields in my table in Access. How can I make sure that this does not happen? I want to keep on importing into the same table, so these useless empty fields keep on accumulating.
Any help?
Thanx,
Stacey
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Jan 6, 2006
I need to create a bunch of new records that will contain some existing data and some blank fields.... what I want it to look like:
ACCOUNT | NUMBER | PERIOD | AMOUNT
4G334223 123-224-2212 1/1/2006
4G334223 123-233-2334 1/1/2006
What I want is the query to pull the account and number from the db, then add the date in automatically (not the current date, just a specified criteria to signify jan 06, feb 06,etc) and leave the amount field blank (which I will then add in the corresponding values manually).
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May 19, 2006
I have a query that gets data from a table now not all fields are filled in, in this table, and the query only shows data that has all fields filled and i need it to show them all
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Jan 16, 2006
I have a Text box on a Form that copies data entered into other Text boxes on the same form.
I have used the formula =[Text2] &" "& [Combo26] etc in the main text box that I want all the information in.
Sometimes there may be the odd text box that does not have any data in it.
Is there anyway that I can put in code so that the blank text boxes are not copied into the main text box i.e. Only the populated text boxes are to be copied.
Thankyou for any assistance that you can provide.
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