Filter Results Based On Formatting
Aug 21, 2007
I have a field of user inputed data. The data are dates. The standardized way we'd like dates entered is DMMDDYYYY. The first D is inconsequential, it just needs to be present, whereas M means month, the D means day, and the Y means year.
I would like to filter my results to ONLY see the data that has been inputed correctly. Can you filter data in a query based on formatting, and if yes, how so?
(The title is somewhat misleading because I don't want to filter the results necessarily, I just want the incorrectly entered data to not even show up period)
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Feb 17, 2014
I use the follwing code to filter a report based on the listbox selection on a form. Below is the code I use, the problem it will error if the results have an apostrophe in the string.
Private Sub FilterDesc_Click()
Dim strWhere As String
Dim ctl As Control
Dim varItem As Variant
'make sure a selection has been made
If Me.ListCarrier.ItemsSelected.Count = 0 Then
MsgBox "Must select at least 1 Carrier"
[Code] ....
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Oct 25, 2006
I am using MS Acess2000 and need to make a report that will be passed around with production work. My primary key is the invoice number of the work order. Currently to open an invoice i have a macro, attached to a query with the following qualifiers; Like [Enter invoice]
This pulls up the current record fine.
for the form and flags the folloing in the property filter sectin of the form
(((([CustomerTableMasterRef].[Invoice]) Like [Enter invoice])))
PART 2
Now I am trying to use microsofts how to filter a report using a forms filter...
This picks up on the Invoice query as shown above but does not just insert the query results...
Is there better code or another way to approach this... Currently i am using:
Name:cmdOpenReport
Caption: Open Report
OnClick: [Event Procedure]
Private Sub CmdOpenReport_Click()
If Me.Filter = "" Then
MsgBox "Open an Invoice First"
Else
DoCmd.OpenReport "rptCustomers", acViewPreview, , Me.Filter
End If
End Sub
Using this code not only does my report not detect the correct fields to import data (no data is filled in) but it requerys the invoice or atleast should, which I could do with out all of that code...
Where should i go from here?
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Apr 13, 2005
I am trying to create custom "icons" using values retrieved from an access db. Right now, I'm pulling records that match the user's name(Fname) or "default", then assigning the returned values variables and plugging those variables in as the image, URL, and title of the "icon". The problem is that this setup will only retrieve the first record from the db that matches "Fname" or "default" and I want to create seperate "icons" for each record that matches "Fname". I can pull all matching records using the maketable(), but then I don't know how to format these as I have here to make additional "icons". My source code is included below:
Code: <% if Fname <> "" thenopencnset rs = Server.CreateObject("ADODB.RecordSet") SQL="SELECT ID, Date_Time, URL, Icon, Title, Description, Status FROM Submission WHERE Technician ='" & Fname & "' OR Technician='Default'" Set rs = cn.Execute(sql, , adCmdText)ID = rs.fields(0)URL = rs.fields(2)Icon = rs.fields(3)Title = rs.fields(4)rs.closecloseCNend if%><a href="<%=URL%>" target="new"><img border="0" title="<%=Title%>" src="menupics/<%=Icon%>.gif"></a><br><font color="#FFFFFF" face="Arial" size="2"><%=Title%></font>
Any help anyone could provide on this would be greatly appreciated. Thanks in advance. -Chris Gordon
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Feb 4, 2014
how to conditionally format query results? I have read another forum post that says that query conditional formatting is possible.This database keeps track of projects and their associated tasks & statuses. I created different queries depending on task name( i.e. assignment date, approval date, etc.) Now, with some of the tasks, if it is overdue, it needs to be highlighted red. If it's cutting it close, should be yellow. I can't figure out how to set up a conditional formatting rule to address this. So instead I've had to create to separate queries for "red" and "yellow" rules, and display them separately in the Dashboard form.
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Sep 2, 2005
I have a table that has the fields Scheme no, Title, Area, Pole No, Rate No, Description, Quantity. Each Scheme No has a number of Poles attached to it, and subsequently each Pole has a number of different rates attached (eg of table shown below)
On the corresponding form I have ID No, Title and Area in the Form header as they are the same for all fields. Therefore in the detail section I want the rest of the fields. The problem I have is I want the user to be able to choose a pole no from a combo box and show up only the corresponding rates to that pole. So for instance below the user could select in the combo box Pole no YP08 and only the rates used on that pole would show up (in this case it would be just HV99 and its description).
SchemeNo.....Title......Area......Pole Number.....Rate......Description etc
001...............xxx........UK...........YP26.... .......LV01..........xxxxx
001...............xxx........UK...........YP26.... .......HV89..........xxxxx
001...............xxx........UK...........YP08.... .......HV99..........xxxxx
001...............xxx........UK...........YP09.... .......YG67..........xxxxx
001...............xxx........UK...........YP99.... .......LG45..........xxxxx
I hope this makes sense to you. Any help with how I can set up this combo box would be greatly appreciated
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Aug 28, 2007
My understanding of the LIKE operator seems to be deficient for filtering a query when using the Access query pane. I have a combo box that lists the values to be filtered. One option in the combo box is "No Selection". If "No Selection" is selected, I want the filter turned off, in other words ALL records are shown.
In theory the following code would seem to be correct when placed in the criteria line. It does not work: IIf([forms]![type5frm].[combo2]=24,Like "*",[forms]![type5frm].[combo2])
If the value of COMBO2 =24 (No Selection), then I would like all records to show up, but no records are displayed. The FALSE side of the IIF statement works correctly.
As an experiment I tried LIKE by itself and it displayed all the records: LIKE "*"
Another failed try:IIf([forms]![type5frm].[combo2]=24,[agency]) Like "*",[forms]![type5frm].[combo2]) AGENCY is the fieldname.
A more exotic attempt that failed:IIf([forms]![type5frm].[combo2]=24,Val(Str([agency]) Like "*"),[forms]![type5frm].[combo2])
Any thoughts?
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Apr 10, 2005
Not sure whether this really belongs in the Forms, or VBA or forum, picked Forms because I think it stems from that, despite probably involving VBA in the solution...
I'm getting used to using filter by form and find it quite useful for those off-the-cuff queries, however, it is possible to 'capture' the records so that the results of the filtering can be passed to a readymade report (so that they can be printed out in a more presentable manner than the table view)?
(To what would the Record Source of the report be set?)
Tim
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Jun 7, 2013
I have a report containing all the fields from my "main table". I want to create buttons on a from that will filter information from the report. For instance, I have a field titled "Priority". I want to create a button that will filter the report to only show records with a "Level 1" priority. Is there anyway I can do this using VBA?
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Jan 12, 2012
I've created a table (Films). One of the fields is linked to another table (People). The table 'People' is a list of people with a categorization next to them (e.g. actor, director etc)
Is there a way that I can create a field called 'Actors' in the table 'Films' and for the drop down only to display those people who have been categorized as an actor?
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Feb 17, 2014
I have a query that I am using in VBA to select the number of days equipment is past due for service. I have an equipment table with a last maintenance field (tbleqDP with field DPLstMnt) and another table (tblmaintdue) that defines the maintenance interval. I have a query (qrynumdays) that finds the number of days from tblmaintdue for the equipment type based on a value in cboMaintEquipType combobox. The VBA then generates a report based on which type of equipment is selected using a select case statement. An excerpt of the VBA is below:
Select Case cboMaintEquipType.Value
Case "DP"
Set qdf = db.CreateQueryDef("qryoverdue", _
"Select DPTag, DPLstMnt, DateDiff(""d"",DPLstMnt,Now())-NumDays AS Overdue from tbleqDP, qrynumdays where Overdue > 0")
DoCmd.OpenQuery "qryoverdue"
DoCmd.OpenReport "rptDPmntovrdue", acViewPreview
I am having problems with the "where overdue > 0" statement. It is asking me for parameter value for overdue. How can I get this to automatically filter out any values that are negative - in other words, don't report on equipment that is not past its maintenance interval due date.
Also, I think there is a way around how I am naming my query in the createquerydef function because later I just delete the query after the report is run. Is there a better way to do that.
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Apr 11, 2006
Hi all.
I've been struggling to find a solution for this. Never previously used conditional formatting I could use some help.
I have a sub form consisting of continuous forms...
Based on whether or not the below DCount indicates 1 or 0 I want to change the BackColor of a Textbox.
DCount("fID", "tblRegister", "fID = " & Me.fID.Value & " AND samtyckeBarn = TRUE AND samtyckeBarnVuxen = TRUE"))
Where/how do I implement this?
I do not yet fully understand the FormatConditions collection of the textbox but I guess that's where to work.
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Mar 28, 2006
Is there a way to apply conditional formatting on a field based on the contents of another field?
For example, lets say I have the following fields
START_DATE
APPROVED_DATE
CAT#
DAYS_OPEN
The DAYS_OPEN field is automatically calculated in the query and is not a stored date.
My criteria is that if CAT# is 3, my days open should not exceed 30 but if my CAT# is 1 or 2, my days open should not exceed 60. I want to apply conditional formatting so that it turns yellow at approximately 80% of the date limit and red at approximately 90% of the date limit, otherwise the conditional formatting is green.
I know how to do conditional formatting, but no sure if it can be modified based on the content of another field.
Thanks for any suggestions.
Jim
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Jan 3, 2006
I have a query form that allows user to search by two criteria (in which, user can select "And" or "Or" clause for the two criteria). I also allow user to filter the results by date range. On the form, I have two command button, one will prompt the results in a query table, and the other will prompt a report.
Problem 1
I manage to prompt report with a date range (i.e. two unbound text boxes for start date and end date). But, I dont' manage to disable the filter if the date range is null. Below is the code for this report command button. Should I use a toggle button to make a select case?
Private Sub cmdReport_Click()
Dim varItem As Variant
Dim strDocName As String
Dim str1MainCate As String
Dim str2MainCate As String
Dim str2MainCateCondition As String
Dim strDate As String
Dim strSQL As String
Dim strFilter As String
' Build criteria string for 1st ComboBox
For Each varItem In Me.fstMainCate.ItemsSelected
str1MainCate = str1MainCate & ",'" & Me.fstMainCate.ItemData(varItem) & "'"
Next varItem
If Len(str1MainCate) = 0 Then
str1MainCate = "Like '*'"
Else
str1MainCate = Right(str1MainCate, Len(str1MainCate) - 1)
str1MainCate = "IN(" & str1MainCate & ")"
End If
' Build criteria string for 2nd Combo Box
For Each varItem In Me.SecMainCate.ItemsSelected
str2MainCate = str2MainCate & ",'" & Me.SecMainCate.ItemData(varItem) & "'"
Next varItem
If Len(str2MainCate) = 0 Then
str2MainCate = "Like '*'"
Else
str2MainCate = Right(str2MainCate, Len(str2MainCate) - 1)
str2MainCate = "IN(" & str2MainCate & ")"
End If
' Get 1toggle button condition
If Me.optAnd2MainCate.Value = True Then
str2MainCateCondition = " AND "
Else
str2MainCateCondition = " OR "
End If
' Build SQL statement
strSQL = " SELECT NewsClips.IssueDate, NewsClips.Title_Eng, NewsClips.Titile_Chi, NewsClips.NewsSource, NewsClips.[1CategoryMain], NewsClips.[1Sub-Category], NewsClips.[2CategoryMain], NewsClips.[2Sub-Category], NewsClips.hyperlink, NewsClips.FirstTwoPara, NewsClips.Notes, NewsClips.attachment FROM NewsClips " & _
"WHERE NewsClips.[1CategoryMain] " & str1MainCate & _
str2MainCateCondition & "NewsClips.[2CategoryMain] " & str2MainCate & ";"
' Build criteria string for Date
If Not IsNull(Me![dateTo]) Then
strDate = strDate & " NewsClips.IssueDate Between #" + Format(Me![datefrom], "mm/dd/yyyy") + "# AND #" & Format(Me![dateTo], "mm/dd/yyyy") & "#"
'Format(Me.dateTo, "mm/dd/yy")
Else
strDate = strDate & " NewsClips.IssueDate >= #" + Format(Me![datefrom], "mm/dd/yyyy") + "#"
End If
' filter string
strFilter = strDate
' Open report
strDocName = "RptCateDateQry"
DoCmd.OpenReport strDocName, acViewDesign, , strFilter
With Reports(strDocName)
.RecordSource = strSQL
.Filter = strFilter
.FilterOn = True
End With
DoCmd.Save acReport, strDocName
DoCmd.OpenReport strDocName, acViewPreview
Exit_cmdReport_Click:
End Sub
Problem 2
I have no idea how to filter the query results by date range in the query table. Below is the code of the query table button, which do not offer the filter feature. Would really appreciate it if you can give me some advice.
Private Sub cmdOK_Click()
On Error GoTo cmdOK_Click_Err
Dim blnQueryExists As Boolean
Dim cat As New ADOX.Catalog
Dim cmd As New ADODB.Command
Dim qry As ADOX.View
Dim varItem As Variant
Dim strDate As String
Dim str1MainCate As String
Dim str2MainCate As String
Dim str1MainCateCondition As String
Dim str2MainCateCondition As String
Dim strSQL As String
' Check for the existence of the stored query
blnQueryExists = False
Set cat.ActiveConnection = CurrentProject.Connection
For Each qry In cat.Views
If qry.Name = "QryCateDateForm" Then
blnQueryExists = True
Exit For
End If
Next qry
' Create the query if it does not already exist
If blnQueryExists = False Then
cmd.CommandText = "SELECT NewsClips.IssueDate, NewsClips.Title_Eng, NewsClips.Titile_Chi, NewsClips.NewsSource, NewsClips.[1CategoryMain], NewsClips.[1Sub-Category], NewsClips.[2CategoryMain], NewsClips.[2Sub-Category], NewsClips.hyperlink, NewsClips.FirstTwoPara, NewsClips.Notes, NewsClips.attachment FROM NewsClips"
cat.Views.Append "QryCateDateForm", cmd
End If
Application.RefreshDatabaseWindow
' Turn off screen updating
DoCmd.Echo False
' Close the query if it is already open
If SysCmd(acSysCmdGetObjectState, acQuery, "QryCateDateForm") = acObjStateOpen Then
DoCmd.Close acQuery, "QryCateDateForm"
End If
' Build criteria string for Date
If Not IsNull(Me![dateTo]) Then
strDate = strDate & " NewsClips.IssueDate Between #" + Format(Me![datefrom], "mm/dd/yyyy") + "# AND #" & Format(Me![dateTo], "mm/dd/yyyy") & "#"
'Format(Me.textStartDate, "mm/dd/yy")
Else
strDate = strDate & " NewsClips.IssueDate >= #" + Format(Me![datefrom], "mm/dd/yyyy") + "#"
End If
' Build criteria string for 1MainCate
For Each varItem In Me.fstMainCate.ItemsSelected
str1MainCate = str1MainCate & ",'" & Me.fstMainCate.ItemData(varItem) & "'"
Next varItem
If Len(str1MainCate) = 0 Then
str1MainCate = "Like '*'"
Else
str1MainCate = Right(str1MainCate, Len(str1MainCate) - 1)
str1MainCate = "IN(" & str1MainCate & ")"
End If
' Build criteria string for 2MainCate
For Each varItem In Me.SecMainCate.ItemsSelected
str2MainCate = str2MainCate & ",'" & Me.SecMainCate.ItemData(varItem) & "'"
Next varItem
If Len(str2MainCate) = 0 Then
str2MainCate = "Like '*'"
Else
str2MainCate = Right(str2MainCate, Len(str2MainCate) - 1)
str2MainCate = "IN(" & str2MainCate & ")"
End If
' Get 1MainCate condition
If Me.optAnd1MainCate.Value = True Then
str1MainCateCondition = " AND "
Else
str1MainCateCondition = " OR "
End If
' Get 2MainCate condition
If Me.optAnd2MainCate.Value = True Then
str2MainCateCondition = " AND "
Else
str2MainCateCondition = " OR "
End If
' Build SQL statement
strSQL = " SELECT NewsClips.IssueDate, NewsClips.Title_Eng, NewsClips.Titile_Chi, NewsClips.NewsSource, NewsClips.[1CategoryMain], NewsClips.[1Sub-Category], NewsClips.[2CategoryMain], NewsClips.[2Sub-Category], NewsClips.hyperlink, NewsClips.FirstTwoPara, NewsClips.Notes, NewsClips.attachment FROM NewsClips " & _
"WHERE NewsClips.[1CategoryMain] " & str1MainCate & _
str2MainCateCondition & "NewsClips.[2CategoryMain] " & str2MainCate & _
str1MainCateCondition & strDate & ";"
' Apply the SQL statement to the stored query
cat.ActiveConnection = CurrentProject.Connection
Set cmd = cat.Views("QryCateDateForm").Command
cmd.CommandText = strSQL
Set cat.Views("QryCateDateForm").Command = cmd
Set cat = Nothing
' Open the Query
DoCmd.OpenQuery "QryCateDateForm"
' If required the dialog can be closed at this point
' DoCmd.Close acForm, Me.Name
' Restore screen updating
cmdOK_Click_Exit:
DoCmd.Echo True
Exit Sub
cmdOK_Click_Err:
MsgBox "An unexpected error has occurred." _
& vbCrLf & "Procedure: cmdOK_Click" _
& vbCrLf & "Error Number: " & Err.Number _
& vbCrLf & "Error Description:" & Err.Description _
, vbCritical, "Error"
Resume cmdOK_Click_Exit
End Sub
Sorry for posting this question again, as I thought it's better to make it a seperate posting, rather than a reply to my early post. Your advice will be greatly appreicated.
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Sep 19, 2012
I'm creating an item look-up form with 2 criteria that I wan't to auto-filter as the user types. I'm placing my code in the Change event of the textbox, and only calling the .text for the current textbox (.value or no property at all for the other). The filter works smoothly and as intended until it returns no results in my table, and then it pops me with the error. I've tried forcing focus to the textbox in different places throughout the code, but to no avail. If I use the .value or no property for the current textbox, I'm not getting the CURRENT text, but the old text before it was changed, so the filter doesn't work properly.
Private Sub txtVendor_Change()
Me.FilterOn = True
Me.Filter = _
"((strSearchVendor Like '*" & Me.txtVendor.Text & "*' AND strSearchItem LIKE '*" & Me.txtPartNum & "*'))"
Me.txtVendor.SelStart = Len(Me.txtVendor.Text)
End Sub
It usually pops the error on the last line "Len(Me.txtVendor.Text)", but I've had it do it on the Me.Filter line as well (only when debugging and messing with next statement placement).
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May 23, 2014
I have kept the names as simple as I can for the example sake to which I can substitute my names in after.
I have a split form - form1, I have a check box on this form - checkbox1 - That I would like to use to make only the checked results from the table - table1 - show and if it is not checked to show all the results. How would I go about doing this? The table field is called field1.
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Mar 24, 2006
Hello,
Could some kind person out there help me out please?
I have been 'dabbling in' the area of conditional formatting, particularly in the area of changing the colour of my active form based on the result of what’s output on a text box. I have had some success in this area but where I am getting confused is getting the colour of my form to change on the basis of what is entered into a text box control that does not match exactly. My forms background changes to the required colour when its value is ‘set exactly’ but what I am trying to achieve is to change it according to the first letter of entry regardless of what follows? It always starts with a letter, either a ‘D’ or ‘V’ to indicate whether its ‘Vital’ or ‘Desirable’ and is subsequently followed by no more than 6 numbers and finally a letter. Basically I need my form to change colour based on the whether it is either a ‘V’ or a ‘D’ irrespective of what follows???
What I have been using so far is:
Private Sub Model_Number_AfterUpdate()
If Me.Part_Number = "V111145K" Then
Me.Section(acDetail).BackColor = 12632256 'Light Red
Else
Me.Section(acDetail).BackColor = 8421631 'Blah Gray
End If
End Sub
Private Sub Form_Current()
If Me.Part_Number = "V111145K" Then
Me.Section(acDetail).BackColor = 12632256 'Light Red
Else
Me.Section(acDetail).BackColor = 8421631 'Blah Gray
End If
End Sub
Can anyone help me out of a ' sticky situation'..
Ta Very much
Carol
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Jul 25, 2014
I am having problem on formatting text on a report based on a Yes/No field using Conditional Rules Manager in Access 2010. When adding a rule [field name] = Yes the font color does not change. I have tried setting the expression to [field name] = True and still does not change the color. Adding a Yes or True in query works OK.
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Oct 15, 2014
I have a form which basically has - employee, work done, hours and a calculated field (w/hour) of work done/hours
I can manually set the conditional formatting however as time changes targets will go up and it would be easier to update the targets in another 'admin form' (i can manage that part)
Its just referencing the other table to say the likes of :
if work per hour is greater than tbltargets.convtargetmid then vborange, if work per hour is greater than tbltargets.convtargethigh then vbgreen else vbred.
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Mar 13, 2014
I have a subform (called NAMES) on a main form (called MAIN) that lists names. Elsewhere on MAIN, I have a second subform (called ASSIGNED) that lists people that have been assigned.
When I double click a name on NAMES, it automatically adds them to the ASSIGNED list (who's record source is a table). What I want the NAMES form to do is conditionally format the NAMES form so that the record that's been added turns green. That way I can see who I've added and who I haven't yet added. Once I've added them all, the NAMES form is a simple list of all-green names. If there's a black name in the list, it's because I haven't yet added them to ASSIGNED.
I've tried a DLookup function, and I've tried a Value= conditional formatting rule, and neither one are working... I already got the 'double click to add' thing working, now I just need the name to turn green when I've added them.
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Feb 17, 2015
So i have two fields I need to tie together for conditional formatting
If the "status" field says "RETURN" and its over "30" days then I need to highlight it RED
If the "status" field says "AVAILABLE" and its over "90" days then I need to highlight it RED
Is this possible?
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Apr 30, 2013
I have a Main form with a sub form.The main form is a customer record (form view), and the sub form is all other customers (same fields) datasheet view.I have a navigation bar to filter (using different queries) the results in the sub form
same postcode
Same company (different location)
everyone except Main form customer
I cannot get a different filter (Query) to show only customers whose name begins with the same letter as the customer in the main form?I have been trying Like but think I am referencing it wrong, as it prompts me to enter a value rather than using the value in the field in the main form.This is what I have in the query (of the subform)
Customer ID: <>[Forms]![NewAllCustomerListF]![CustomerID]
Customer Name: Like "[Forms]![NewAllCustomerListF]![CustomerName]" & "*"
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Jan 8, 2015
I am trying to get the text in a couple text boxes to turn green if a certain Yes/No field is left blank.
I know the conditional formatting is working, because condition 1 and 3 are working fine (those expressions are referencing text fields).
I would like to have Condition 2 look at [DM_Approval] from the bound query and if it is unchecked, execute the conditional formatting.
I've tried all kinds of statements, but i'm starting to think that the expressions in the conditional formatting window just won't work when referencing a yes/no field.
Specifically (at the very least) i know i tried [DM_Approval]=False, [DM_Approval]=No, [DM_Approval]=0, and [DM_Approval] is null.
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Sep 24, 2014
I have a report which I would like to apply conditional formatting on multiple fields. I would like the conditional formatting to be based on two types of criteria
First criteria would be contracts that start with the year 2014. I used the following expression which worked - InStr(1,[ContractNr],"2014" AND [DirectorInCharge]= "Joseph Steinbok" or "Adam Godson")
To this expression I would also like to highlight fields which contracts start with 2014 AND have a particular Director assigned to it. For this I used the following expression - And [DirectorInCharge]="Name"
On their own, both expressions are working but I want to combine them. How do I do this? I've tried the following - InStr(1,[ContractNr],"2014" AND [DirectorInCharge]= "Name") but then nothing is highlighted. I also tried InStr(1,[ContractNr],"2014") AND [DirectorInCharge]= "Name" - in this instance EVERY record was highlighted.
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Jul 10, 2015
I would like to change the text formatting (color, italics, bold etc) of the contents of a control based on a boolean value in the underlying datasource of the report.
For instance, I have a report that generates a "Proforma Invoice" i would like to ability italicize the prices of certain items based based on a boolean value (EstimatedPrice) in the underlying datasource.
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Jul 24, 2014
I have a report that I would like to have the rows be a specific color based on the value in 1 field on the row.
I have attempted to use conditional formatting but it will not work (IE, I can get font color to change, but not field boxes to have color).
The field is labeled [text144] based on the value in the field (1,2, or 3) I would like the field to be a different color.
i.e.
3 = green
2 = yellow
1 = red
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