Filtering Report Based On Records In A Form
Jul 20, 2006
I am making a Customer Contacts database. The people in this database are organized into 30 groups.
I have one main form, and 30 queries to filter the records displayed on the form
I made buttons on a form representing the different groups of contacts to view, and when you click on one of those buttons, the main form opens with the record source as the query of the group you clicked on.
Here is my coding for one of the buttons
DoCmd.OpenForm "MainForm"
Forms![MainForm]![HomeAddress].Form.RecordSource = "Company Work"
Also on the main form, I have a button to open a report that displays address labels of all the people in the database
How do i code that button, so that the records displayed in that report will be the same as those records displayed on the form? How do i filter the records in the report so they will be the same as in the form?
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Mar 12, 2015
I have a report with a table as the row source. I have command buttons that opens different forms and allows the user to choose criteria, the form then filters the report based on the chosen criteria in the form, but if I use the destination city form to filter the report by destination city, then filter the report using a different form, the destination city filter is lost, is there a way to filter the report with a form by say destination city, then further filter that dataset with another form for say location city.
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Apr 25, 2014
I am using Access 2013, I have a recipe project with multiple one-to-many relationships. The main table in all of them is RECIPE. Child tables are HOLIDAY, SPEC_NEED, COURSE... each one of these child tables are comprised of multiple checkbox columns (yes or no)...
I need to filter the RECIPE records based on the selected checkboxes in these child tables..so for example if COURSE.Appetizer is checked and HOLIDAY.Christmas is checked RECIPE will produce the appropriate records. How to pull this one off...I am currently using the Options Group design tool and have used a separate Options Group design for each of the child tables...
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Mar 24, 2005
how do i filter a form based off what you select in a list box?
thanks
chad
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Jan 16, 2014
I have a form named form1. In the form I have two unbound text boxes formated as general date; startdate and enddate are the text box names. In my query criteria for the ContactDateTime field I put the following code
Code:
[Forms]![Form1]![StartDate] And [Forms]![Form1]![EndDate]
When I run it I don't get any results. So it runs but no records come up. I have about five queries that run when I click a button and I want to be able to just select start and end dates once on the form and have all the quieries run.
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Oct 16, 2013
I have a form that shows records from ADODB recordset.When I try to apply filter to the underlying recordset it works all right but the form doesn't reflect the changes. It shows same rows as before filtering. In debug I can see that the recordset contains only filtered records. Me.Refresh (Recalc, Requery) doesn't work.
Code is as follows:
Dim rs As New ADODB.Recordset
rs.Open sql, conn, adOpenStatic, adLockOptimistic
Set Me.Recordset = rs
Sub combo_AfterUpdate()
Me.Recordset.Filter = "CompanyNo = 123"
End Sub
The form is in Continuous forms mode. I cant use DAO because the data comes from SQL server user-defined function.
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Jul 22, 2014
I have a form (DropDown form) that has 3 drop down fields, you select your values from the drop downs and you would push a command button that runs an event procedure which runs a query (DropDown qry test). The user should have the option of picking any combination of fields to filter by. Or no combination, which would return all values in all fields. So I am basically using the form as parameter's for the query.
The problem I'm having is that my query is returning values for one field AND values for another field. Even if the other values selected are not in the same record. It's not combining the fields together to filter. For example: you pick a Project name and Supplier name, the query will return records that have the project name you selected but it will also return records with the supplier name you selected that have a different project name.
I've attached screen shots of the form and the design view of the query (the screen shot cut off the last column name. It is meant to say "Expr3: [Forms]![DropDown form]![Combo7]").
Using Windows 7,
Access 2010
Is there a way to select multiple values from the drop downs?
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Jul 6, 2005
Below is the working version of the code works for single report filtering. say a report called "rptduedate_census2" and i can filter out using form instead of hard coding query of that report (say lastname=form!frmsample!txtlastname). I dont want to hard code query and there are reasons for that.
I am using a Main report called "rptDueDates_Dept' and there are about 10 different subreports (see print screen). The main report is not bound to any query. It has many subereport. Each subreport is bound to some query and i need to be able to filter them before data appear on the main report. Am i making any sense, LOL.
How can I implement my working code below to do this. PLEASE PLEASE PLEASE HELP. I AM NEW TO ALL THIS. I have attached a print screen of the main report, just to show how i put subreports in their.
===== MY WORKING CODE ======
Private Sub cmdPrv_Click()
Dim strFilter As String
strFilter = "[Mail_Census_Date] BETWEEN #" & txtStartDate & " # AND # " & txtEndDate & " # "
' Apply the filter and switch it on
If SysCmd(acSysCmdGetObjectState, acReport, "Report") <> acObjStateOpen Then
DoCmd.OpenReport "rptduedate_census2", acViewPreview
With Reports![rptduedate_census2]
.Filter = strFilter
.FilterOn = True
End With
DoCmd.Restore
Exit Sub
End If
End Sub
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Jul 9, 2014
I'm having a bit of trouble with a piece of VBA code I have. What it's supposed to do is filter and sort a report using a form. But there are two lines, which both I need, in it that are not compatible with each other. When both are in and I apply the filter with only a sort, it gives me a "Run-time error '5': Invalid procedure call or argument."
But the code runs beautifully when only one of the pieces, which I've highlighted in red below, is in it. The debugger highlights strFilter = Left$(strFilter, lngLen) after I have received the error.
Code:
lngLen = Len(strFilter) - 5
If (lngLen <= 0) And ([cboSort1] = "Not Sorted") Then
MsgBox "Insert criteria before filtering.", vbInformation, "No Criteria"
Else
strFilter = Left$(strFilter, lngLen)
[Code] ....
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May 7, 2015
I have a form with 3 combo boxes that filter another form/report. The first combo (cboByCategory) contains options from 2 different fields within the same table. Before I added this add'l piece of code, all 3 combos worked fine. I am not getting error messages, it just does not filter on the other 2 combo boxes - cboDiv and cboGender.
Code:
Private Sub cmdModifyRecords_Click()
On Error GoTo Err_cmdModifyRecords_Click
Dim stDocName As String
Dim strFilter As String
Dim stLinkCriteria As String
stDocName = "Modify_OpenItems"
[Code] .....
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Apr 29, 2015
I'm using a datasheet that can be filtered for certain fields. I have a macro that opens a form to the record that was selected (aka "current") in the datasheet. It filters this opened form to "1 of 1" which makes sense. How would I go about filtering that form for all of the records left (after filtering) in the datasheet?
I hate macros, but I'm doing client-specific work. The primary key is a field (autonumber) called "ListingNumber".
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May 27, 2014
I'm writing some simple code that will filter the records on a form:
Option Compare Database
Private Sub cmdOpenByAnalyst_Click()
cmbStaffNames.SetFocus
DoCmd.OpenForm "BICReviewForm", acNormal, , "Staff Assigned=" & "'" & cmbStaffNames.Text & "'"
End Sub
Unfortunately, I keep getting a run-time error (3075) that says "Syntax error (missing operator) in query expression 'Staff Assigned = XXXX"
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Nov 26, 2014
trying to enable database users to filter records based on column names which i have in a combobox. They enter the required value in a textbox and click the "Find" button.The code (linked to button click event) is not throwing any errors but the records are not being filtered.
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Mar 20, 2013
I have a report that gets its data from a query. I need the query to run before the report based on criteria based from two combo boxes on a form.
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May 30, 2015
I have a header/detail form working well. I use a Dsum to update a TOTAL field in the header - based on all the detail records for that Header.
However, I want to 'filter' or condition the records which the form will initially display from the Header file. I have a conditioning field (Invoice date) in the header which should 'block' it from display on the form. I may also desire to SORT the selected Headers record into a different sequence before display...
Looks like any "filtering" I try on the header table makes it difficult to go back and update the TOTAL in the Header?
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Mar 11, 2012
Let's assume we have 3 tables:
Order_Category (Order_Category_ID, Order_Type_Name) with 2 records:
1, Minor
2, Major
Order_Type (Order_Category_ID, Order_Type) with 4 records:
1, Book
1, Pencil
2, Car
2, House
Orders (Order_Category_ID, Order_Type, value) with 2 records:
1, NULL, NULL
1, NULL, NULL
2, NULL, NULL
I want to create a Multiple Items form presenting Orders table with two Combo Boxes:
1. A combo box to select Order_Category_ID.
2. A combo box to select Order_Type. When 1 (Minor) is chosen in the first combo box it should show Book and Pencil, when 2 (Major) is chosen it should show Car and House.
Examples in the Internet show how to do it on a 'single row' forms using the RowSource property. I tried to use a query like:
SELECT Order_Type
FROM Order_Type
INNER JOIN Orders ON Order_Type.Order_Category_ID = Orders.Order_Category_ID
WHERE Order_Category_ID = [comboBoxOrderCategoryID]
But it sets same values for all records in the Multiple Items form and it should return different values in each rows based on value in the first combo box (Order_Category_ID).
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Aug 9, 2006
Hi,
I have a table with a field that shows the number of pieces that a parcel contains. It looks like this:
ParcelID, Pieces, Description
Data example:
1001, 5, Jackets
1002, 10, shoes
etc
I need to print labels for each piece that shows to which parcel it belongs. The report will look like:
1001, Total pieces = 5, 1 of 5 pieces, Jackets
1001, Total pieces = 5, 2 of 5 pieces, Jackets
1001, Total pieces = 5, 3 of 5 pieces, Jackets
1001, Total pieces = 5, 4 of 5 pieces, Jackets
1001, Total pieces = 5, 5 of 5 pieces, Jackets
and
1002, Total pieces = 10, 1 of 10 pieces, shoes
1002, Total pieces = 10, 2 of 10 pieces, shoes
1002, Total pieces = 10, 3 of 10 pieces, shoes
1002, Total pieces = 10, 4 of 10 pieces, shoes
1002, Total pieces = 10, 5 of 10 pieces, shoes
If I could populate a table where the number of records equal the value of the pieces column then it's a pretty simple report but I can't figure this out.
Can anyone help?
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Nov 16, 2014
The aim of what I am doing is to create a monthly statement to give to our intermediaries that shows the commission they will receive each month for the deals they have referred. I have managed to create this report, HOWEVER I can't figure out how to filter out which month I need, so I a report for Jan, Feb Mar etc... The idea is that at the end of each month I need to run the report so only the latest month shows...
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Aug 5, 2015
I am having trouble filtering my report. My goal is to filter the report by:
1) [DateChanged] by user entry on a form (txtFrom and txtTo)
2)[Deliverable] by selection of a list box on form
My error is in the last line when i open the report. It only lets me filter using either option 1 or 2. When I include the "And", it gives me the error "Type Mismatch". I know its a syntax error.
My code is below
'''''''''''''''''''''''''''''''''''''''''''''''''' '''
Dim Deliverable As String
Dim DateChanged As String
Dim VarItm As Variant
For Each VarItm In List2.ItemsSelected
Deliverable = Deliverable & "[ID] = " & List2.Column(0, VarItm) & " OR "
[Code] .....
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Jul 7, 2015
I have a form that I want to filter out certain records based on if a field has data in it or not. I tried using a macro and putting the field equals "IsNotNull", but that didn't work. I just asked me what "IsNotNull" is suppose to be. correct way to do this via macro?
I tried searching but was finding VBA with other filters being applied (which is not the case).
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Jul 24, 2014
So I have a Tab control. Each tab is assigned to a specific user (which is controlled through another form). So If I assigned Page1 to Smith then Page1 caption reads Smith. Within each page is a list box that is filtered based on what name is in the caption. This works perfectly. My problem is I have another list box that is not within the tab control. I wan this to be filtered based on what tab is active. Both list boxes are bound to a query.
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Nov 12, 2014
My database is centered on a main form where users select pieces of information from ComboBoxes (primarily) and submit.
The first part of the form, they must choose from a list of our clients, which is a table with with roughly 5000 rows.
Later on in the form, they must choose a contact person from that client. While Client's may have several contact names (which need to be stored in a table), only one name is necessary for the form portion.
How can I make this Contact Person ComboBox only load names attached to the specific Client selected above?
As it stands right now, the Client List has its own table (along with additional information), and Contact Name is a separate Table with a look up field of Client List.
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Nov 10, 2014
I have a calculated field in my report which is the sum of scores for students i.e. each student does 8 subjects and my calculated field tallies how many each student has passed. so the report shows a list of students and the number of passed subjects. Now I want to show only those who have passed 7 or more subjects. Can such a filter be done? It is obvious I can't use the query since the summary calculate field does not exist in the query.
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Feb 3, 2014
The user will be creating a new project that contains a bunch of releases. The releases have standard names which are stored in a table tbl_ReleaseNames It should be noted that the list of names is not static.
The user selects which of the releases pertains to their project and then based on their selections, new records would be created in tbl_RFP_Release and then a subsequent form would open where it would display each of these newly created releases where they could enter additional information. I thought of creating an unbound checkbox associated with each of the standard names, and then checking to see if the checkbox was checked and then creating the new records followed by opening up the new form.
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Dec 2, 2014
I currently have a form that only shows data based on a specific record id. I have placed a list into that form though that has multiple record ID's listed ( It's a log). How do I get a List to Filter to just the Record ID that corresponds to the current form Record.
What I have are as follows:
A form that has client information : Address, phone numbers, Etc.
On that form I have Pages. one of the pages contains a List.
That List however contains information from multiple clients based on Point of Contact ( Call Log)
What I want is a way to narrow the List to only show those that corresponds to the Current Client Record.
Is this possible? If my approach is wrong, which is a better way?
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Oct 6, 2006
hi!
i tried searching the forum for a possible solution to my problem. unfortunately, no luck so far.
Here's my problem.
i'm working with a linked table in access with a date field (service_dt) formatted as a text. if i open the table, the date shows up as 1-Jan-2006. i use this table to populate a report.
im trying to filter the report so that it would show records that have a specific date range.
here's what i write on the filter of the report:
service_dt Between #01/01/2006# and #12/31/2006#
unfortunately, its not filtering properly.
i would appreciate any thoughts.
thanks.
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