Find Records With A Duplicate Field Entry
Jul 24, 2007
Hi, I have a cross-ref table (called MFC_CIBC_XREF) which links a bank account to a fund number and a general ledger number. It should be a unique relationship, wherein (the "=" means corresponds/links to)
Bank Account # "=" Fund #
For each bank account, there are sometimes multiple currencies being used, so each currency then links to a general ledger account, such that
Bank Account #.Currency = Fund #.General Ledger #
Sorry, if that's kinda cryptic, but here's an example:
Bank Account - ABCD123
Currencies operated in - CAD, USD
Fund # - F30
Based on the above, ABCD123 "=" F30, and including the general ledger numbers, ABCD123.CAD "=" F30.100, ABCD123.USD "=" F30.8121.
Basically, it's a way to keep track of not just the transactions for a particular bank account, but for the transactions in a particular currency.
Anyway, as I said, it's supposed to be a 1-to-1 relationship: each BankAccount.Currency should correspond to 1 and only 1 Fund.GeneralLedger. However, there are some entries in the table which have each BankAccount.Currency corresponding to multiple General Ledger numbers. Using my example above, ABCD123.CAD has two records in the table, one corresponding to F30.100, and another corresponding to F30.8101. This was probably because F30.8101 used to be linked to a different bank account, that got merged (ie, it might have been linked to ABCD124.CAD that then got merged into ABCD123.CAD).
Now I want to run a query on MFC_CIBC_XREF and find all the records where for each BankAccount.Currency, there is more than one Fund.GeneralLedger. I don't really know that much SQL, and even in Design View, I'm not sure of the statements to use. Any help is much appreciated.
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Apr 17, 2008
I am using a data entry form to enter new data into one of the tables.How can we prevent entry of duplicate records? Duplicacy shall be checked on the first two fields only.
Please help.
regards
bijon
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Jan 27, 2014
I am trying to prevent a user entering duplicates of date and time in an appointments table for the same doctor..how do I do this?
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Oct 21, 2014
How to give a VBA code for duplicate records is without entry in Subform datasheet. I just used in the screenshot code but that is not working properly. how to change a vba code for without entry duplicate names.
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Aug 29, 2013
I want query to find duplicate records, i have two field in one table
Cusip and category
cusip and category are many or duplicates
but in one cusip category should be the same if not then provide the cusip which has different category used
like this
CusipCategory
123R
456P
123R
456P
678Q
678Q
123A
result should be
CusipCategory
123R
123R
123A
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Jul 4, 2013
I have a database I want to load tire and brake measurements into. I have created a table which I enter records into, including the date, measurement, the wheel position and the item (tires or brakes) being measured.
On the form I have a picture of a tire and a brake at each wheel position and I would like to be able to display in the control by each item the latest measurement in the main table that matches that wheel position and item.
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May 3, 2013
I have a table for storing vehicles. The table contains the following fields:
VehicleID
Make
Model
Trim
Build Date Begin
Build Date End
Vehicle Name - a concatenation of 'Make' 'Model' 'Trim' 'Build Date Begin' and 'Build Date End'
The 'Vehicle ID' is the primary key, the rest of the fields can't be indexed with no duplicates. Is there a way of preventing one from saving a duplicate VehicleName on the table since it is a calculated field.
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Feb 14, 2007
I have a table with records for products from each sales region (4 regions, N, NE, S, W). The table has the following fields: Region, Product Name, Product Description, Category, Business Line, and Supplier.
While the Product name is consistent across the regions the description, category, bus.line and supplier may have slightly different entries in each region. I need to build a query that when any of the Product Description, Category, Business Line, and Supplier fields do not match across divisions for each Product Name will display all the records for that Product Name. Any ideas?
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Jun 13, 2013
I have a code that works great from the parent form but I decided to change the format and call it from a lostfocus event in the subform instead. Now I keep getting error 3314:"You must enter a value in the tbGuests.LastName field".
The code should copy the parent form fields and create x number of duplicate records according to a field on sub-form. It then runs an append query to add the information from the subform.
Code:
Private Sub GuestsInParty_LostFocus()
Dim partymsg As Integer
Dim dbs As dao.Database, rst As dao.Recordset
Dim F As Form
Dim intHowMany As Integer
Dim intCounter As Integer
[code]....
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Sep 11, 2012
I'm able to import new data from excel just fine, but I can't import updated data from excel due to duplicates not being allowed for a particular field. Is there a way to keep from importing duplicate records based on one field, but still import data from other fields where the information is different from the excel file?
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Dec 8, 2004
I have a Timesheet form where you select your name from a combo, and you select a Timesheet Period from another combo. Then you can enter various details in the sub-forms.
I want to prevent a user from being able to enter two timesheets for the same period. What's the best way of achieving this? I would like a pop-up to appear saying "You have already started a timesheet for this week. Please use the Update Form Dialog"
The timesheet form is bound to tblTimesheets which contains fields TimsheetID, StaffID, and TimesheetPeriodID
In cboNameSelect, StaffID is bound
In cboPeriodSelect, TimesheetPeriodID is bound.
Thanks
S
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May 30, 2005
I have a table that has (to simplify things) two fields.
[Patient_No] [ID]
BA4206 1067404
BA4206 1067405
BG1013 1067545
BG1013 1067546
BG1013 1067547
BG1111 1078432
I want to be able to count the number entries where the Patient_No is the same and output the query like this:
[Patient_No] [ID] [COUNT]
BA4206 1067404 1
BA4206 1067405 2
BG1013 1067545 1
BG1013 1067546 2
BG1013 1067547 3
BG1111 1078432 1
Hopefully this is just a simple query but for some reason i cannot get it to work.
Any help is much appreciated.
Thanks in advance
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Feb 28, 2005
Have read through all the threads related to this topic and can't find anything to help. Just want a message box to pop up after entry of first and last names in a form if the string already exists in the database. DLookup works wonderfully for validating on one field, but adding the second field is driving me crazy - Can I use DLookup to check more than one field? The following code gives me the error: "Run time error '2001' - You canceled the previous operation."
Private Sub LastName_AfterUpdate()
Dim x As Variant
x = DLookup("[txtLastName]", "[tblVolunteerInfo]", "[txtLast Name]= '" & Me![LastName] & "'" & " And " & "[txtFirstName] = " & Me![FirstName])
On Error GoTo CustID_Err
If Not IsNull(x) Then
Beep
MsgBox "This name already exists in the database. Please check that you are not entering a duplicate person before continuing.", vbOKOnly, "Duplicate Value"
Cancel = True
End If
CustID_Exit:
Exit Sub
CustID_Err:
MsgBox Error$
Resume CustID_Exit
End Sub
thanks,
lkwander
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May 22, 2006
I have a Form based on a table of current Players in a football league.
The Form is used to edit, but mainly add new registrations. The fields are...
Surname FirstName Address Suburb Age Club YearRegd
Is it possible in some way to have an alert or message come up stating that the Player is already registered if the Table already contains a player with the same Surname and FirstName only. This would need to happen after the FirstName has been entered as it is the second field after 'Surname'. I'm not sure if Access can do this type of function or not.
I've searched the Forums but have had no luck.
Any advice/assistance is greatly appreciated.
Thank-you very much.
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Sep 20, 2005
Greetings,
I am using Access 97 at work, Access 2000 at home. This is a work project.
I have a database that tracks employee awards. One type of award is the Peer Award. An employee can receive more than one award during the reporting period (01 May 05 through 30 April 06), but an employee can nominate someone only ONCE during this period. The query also filters all award for the word PEER in the Award_Type field.
I need a method in my subform (where all of the award info is entered) to display a message if the NOMINATED_BY field contains the name of a nominator more than once. I am using a combobox (cboNominated_By) to select the nominator from a query based on the Employee_Name table.
I had thought of making the field NO DUPLICATES, but cannot do that, as I also keep these records as multi-year archives.
In my query I have as the criteria to limit records for the reporting period above.
In my subform, is there a method to check the combobox that I'm using for a duplicate nominator, then notify the user of this duplicate?
I've seen something similar to what I want in the below thread, but FoFa didn't offer an example of how this would be accomplished;
Notification of Duplicate Records
http://www.access-programmers.co.uk/forums/showpost.php?p=158082&postcount=2
Thanks all for any assistance you might offer!
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Sep 18, 2005
Hi
Please help. I have create the below code in red but what is the mistake.
If DCount("[product_code]", "PRODUCT MASTERLIST", "[product code]"= " & Me.Product_code& "'") Then
MsgBox "This Product Code has already exists!!"
Cancel = True
Me.Undo
Exit Sub
Else 'Do nothing
End If
Thank you
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Aug 23, 2006
Hi all,
I created a form for entering employee skillset in Accounting.
I have set up three fields - one for Primary Skillset and the other two for secondary skill sets -
The skillsets are -Payables, Receivables, General Ledger, Purchasing etc.
How can I ensure that a user will not enter duplicate values in the three fields.
That is a user will not enter for examply "Payables" in the Primary Skillset, and Secondary Skillset fields.
I tried creating a multiple field index but it does ont appear to work.
I will appreciate all the help.
Thanks
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Nov 27, 2006
I have struggled with this for so long now I hope someone can help.
I have a form called frm_Collections which is run from the query (qry_Collections). When I type into the Reg field in the Form I would
like the user to know if the Reg details have already been used in a
previous record. The database can have duplicates in this field, however a
"Warning Message" would promt some investigation.
I have tried loads of DLookup on Before Update, but really need setting of
in the right direction.
Thanks
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Jul 7, 2006
Hi!
I have a form which is based on student records. What I'm trying to get Access to do is to bring up an error message as soon a duplicate student number has been entered. At present I've managed to replace the Access standard error message 3022 with my own by using the following code:
Private Sub Form_Error(DataErr As Integer, Response As Integer)
Const conDuplicateKey = 3022
Dim strMsg As String
If DataErr = conDuplicateKey Then
Response = acDataErrContinue
strMsg = "Duplicated record. Please recheck your data."
MsgBox strMsg
End If
End Sub
However the error message only appears when you try to leave the form (e.g. start a new record). I would like the error message to appear as soon as the user leaves the Student Number text box on the form. Is there anyway to do this?
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Dec 3, 2012
I have one Form & Table. I am making customer list, But i dont want a duplicate name, so how i control or stop duplicate name when i do entry.
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Oct 24, 2006
Okay,
I have 33,099 records in a query, that i'm importing into a table. (don't bother witht he semantics, it's from a linked dbf file)
The table does not have a primary key. Given Three Fields (out of 74):
Item_ID
Title
AltTitle
With the table populated with all the records, I highlighted those three fields in Design View of the table, and told told access to make all three of them the Primary key. Upon attempting to save the table, I got an error message saying that data in the table violated the primary key unique fields rule or what not.
So I wanted to make a query to determine where the error occurred. I could not off the top of my head figure out how to select only the duplicated records in a table, so instead, i figured if they violated the Primary Key unique field rule, there should be duplicate entries. so I did this:
select distinctrow item_id, title, alttitle from tbl_Table;
I got 33, 099 records returned on the DISTINCTROW. Strange as that was, I deleted all the records from the table, set the primary key as I wanted it, and then repopulated the table via my sql insert into commands. This time the table reports only 33,093 records, meaning 6 records somehow violate the primary key unique index, but don't violate a DISTINCTROW call. How can i find them to determine how they are violating the primary key unique index?
thanks
Jaeden "Sifo Dyas" al'Raec Ruiner
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Oct 24, 2013
I have a single table in my database and I have to make a form for entering contact details for clients, staff, funding bodies and everyone else into this table. There is a phone number and what code I would use the get it to check if the number already exists.
If it does, I wanted it to return a custom message telling you what entries it already exists for by displaying certain fields so that they can be identified, such as name and organisation, but then I wanted the custom message to allow you to confirm entry of the data anyway. This is because there may have been an error in entry or as some people may be contacted on the same phone number, I want it to allow the option to continue and enter the data anyway.
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Aug 14, 2014
I have a data entry form linked to a table that records daily catch details (date, invoice number, buyer, kilos, price, etc). For the last 2 years I've been using the no duplicate index on the date field of the table to prevent duplicates, until he (my husband) decided that he wanted to sell his catch to different buyers on the same date.
I've changed the index to allow duplicates but now I need to create a message box which warns that he is entering a duplicate date as he has a history of trying to enter the same info twice. I've found examples of code that warns on duplicate text entries but nothing for duplicate dates?
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May 9, 2006
Hey all
Im rather new to access but have to use it at work. Ive been asked to see if there is a way to delete duplicate records from a table.
Now, I have 2 tables. The 1st table (tbl_list) contains records of various customer details. This list is old.
The second table (tbl_new_list) contains new customer details.
We have found that we have the same customer details in tbl_new_list that are in the old table.
Im looking for a way to compare these 2 tables so that the values in tbl_list are not in tbl_new_list.
I have tried numerous methods using append queries but nothing seems to work.
Thanks in advance people
P.S the data will be compared through a telephone number.
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Sep 12, 2007
Hi
I have a customer database and would like to merge anyone who has the same
phone number or mobile number.
The table is
First name Last name Phone Mobile Email
John Smith 123
Mary Smith 456 123
So I want to find these Mr&Mrs Smith because John phone number is the same
as Mary's mobile
Can you help??
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Jun 15, 2013
I am trying to manipulate a find duplicates query using the following criteria:
Fstnm L2, Lstnm L5, Add1, Zip
This is what I have done so far:
SELECT [Duplicate Identification Dataset].[FSTNM], [Duplicate Identification Dataset].[LSTNM],
[Duplicate Identification Dataset].[ADD1], [Duplicate Identification Dataset].[ZIP],
[Duplicate Identification Dataset].[ID], [Duplicate Identification Dataset].[MIDNM],
[Duplicate Identification Dataset].[SPFSTNM], [Duplicate Identification Dataset].[SPMIDNM],
[Code] .....
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