Force Auto Number To Change According To Filter Applied On Table

Jul 6, 2012

I have a table and it is like this 1 a 2 b 3 f let's assume i want to add new data {C} so it will be like this : 1 a 2 b 3 f 4 c

Is their any way i make the table look like this 1 a 2 b 3 c 4 f can i force the auto number to change according to the filter applied on the table is their a numeric field can be used instead on auto number that can be changed according to the filters

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General :: Auto Number PK Change Starting Number?

Dec 18, 2013

I have a table with an auto number PK. This table will contain orders. I'd like to use the PK from this table as the Invoice number on the invoice. I'd like to have it start at a number other than "1" just because it looks better on an invoice. I don't know how to do this. I looked at the table design to see if there were options available to me there but couldn't find anything. Is it possible? (I do not know how to use code.)

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Here is my issue. In a table with an Auto Number index some records have been deleted. I have been able to recreate them along with their original auto number. The problem is that I do not know how to append these records forcing the original auto number. I have tried changing the auto number field to a number field in the table, this works except I cannot change it back to auto number.

I am sure I’m not the first with this question or issue. I did search through a couple hundred entries about auto number before I posted this question.

Jim

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Sep 9, 2013

In my Access 2010 database there is a form with a large number of checkboxes enabling me to select/deselect certain record details.

Each click on one of the checkboxes triggers a VBA routine setting true/false values in one of several tables linked to the main table.

A query over all records is filtered by the true/false values of the linked tables and the resulting set of records is displayed in the (continuous) form.

The header of the form contains a text field with the value "=GetRecCount()" displaying (correctly, but randomly fast) the number of records selected:

Code:
Function GetRecCount() As String
Dim NumRecs As Long
Dim rs As Object
On Error Resume Next
Set rs = Forms![Super Search].RecordsetClone
rs.MoveLast
NumRecs = rs.RecordCount
Set rs = Nothing
GetRecCount = Format(NumRecs, "##,###")
End Function

Now, the funny thing is that each click on one of the boxes results in 1 call of the VBA routine setting table values, but 21 calls (!) of the text field "=GetRecCount()" in the form. I have established this by incrementing a public variable at each pass.

Why a field in a form is updated 21 times when a filter is applied?

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Jan 27, 2015

before ACCESS Excel was used to create orders etc,we are up to order number 16223 now I have access and the auto number will start at 1.how can I get the auto number to start at 16223.

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Nov 19, 2011

Can I change the primary key currently set to my products description to an auto number? I'm trying to make things right, also does the foreign key get an auto number?

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Mar 10, 2006

Not to sure if I am doing the table structure correctly as you may come up with an alternative.

I have an [Pre-Order] table, which is linked to an [Order Details], table. A product grp is assigned to each Pre-Order. One Order can have many colours. So what I need is to be able to have an Auto Number generated sequentially depending on what the product grp is.

So for example, I order some shirts, in three colours.

Shirt Product Grp is P

The start of the barcode is 175

Style number is the next section of the barcode which needs to be sequential generated.

so
175 0001
175 0002
etc


Yes this is easy with an AutoNumber, my problem is that my next order could be ties.

Product grp J

The start of the barcode is 145, i need the autonumber to start from 0001
not start from where the previous order ( in this example Shirt above )

so

145 0001
145 0002

do i have to have a separate table for each product grp, ( there are 26 Product grps )

please help, a bit stuck

H

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Apr 7, 2014

i have created a Union sql Table View, that i have connected to in access. Its a list from 5 different companines of Supplier accounts. I need to create an autonumber for this table? Not sure if this may be more SQL based than access

SELECT PLSupplierAccountID AS AccountID, SupplierAccountNumber AS AccountNumber, SupplierAccountName AS AccountName, 'RWL' AS Company
FROM Roth.dbo.PLSupplierAccount
UNION ALL
SELECT PLSupplierAccountID AS AccountID, SupplierAccountNumber AS AccountNumber, SupplierAccountName AS AccountName, 'FAH' AS Company
FROM FAH.dbo.PLSupplierAccount
UNION ALL

[code]...

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Jun 4, 2013

I am having a table for invoicing and vouchers, and I need to have two fields that will have auto incremental numbers. How I can have two fields in the same table with autonumbers and how can I get one of them to start from a different value.

Eg. Record 1 - [inv No] 1 [Vno] 0005
Record 2 - [Inv No] 2 [Vno] 0006

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Jun 22, 2007

Is this possible, and how can I do it?

Adding a second auto number field to current table and auto numbering current entries?

I need to combine some records from the same order number that currently have detailed names. I'm trying to simplify them, but I can't because it creates duplicate records.

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Queries :: Change Number In A Table To Display Text

Feb 27, 2014

I'm trying to change a 1,2,3 in a table to display NA, Yes, No on a form.

I have an Infopath form with a n/a,yes,no drop down that is dumped into Access. Infopath requires a value be tied to them so it is 1,2,3. So in Access, my table shows the numbers and not the text. I would like to know how to get my access forms to show the text instead. Not sure if I should be setting the field criteria in my query to say if this field is a 1 make it Yes, if 2 make it NO, if 3, make it NA. Or if there is something completely different to do.

I found a workaround by going into the query and using Find and Replace but I need this to update itself automatically.

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Oct 10, 2013

I have a table (tblContact) with an auto number key field that is numbered sequentially (1-8) there are no deletions, each new record is appended.I wrote a simple FindFirst line to locate a record that is the first record in the table. The FindFirst failed to find the record.So, I wrote a Do Until Loop that cycles through each record looking for the record that I want to find (the first record with key field 1).

Code:

rstContact.MoveFirst
Debug.Print "ContactID: " & rstContact.Fields("ContactID")
Debug.Print "CEmployerID: " & rstContact.Fields("CEmployerID") & vbCrLf

Do Until rstContact.EOF
Debug.Print "ContactID: " & rstContact.Fields("ContactID")
Debug.Print "CEmployerID: " & rstContact.Fields("CEmployerID") & vbCrLf

This works to find the first record... eventually, because it does not begin its search at the first record. The results in the immediate window are below.

Code:

ContactID: 4
CEmployerID: 2
ContactID: 4
CEmployerID: 2
ContactID: 5
CEmployerID: 4

[code]...

I believe the field CEmployerID is unrelated to the issue. I am also attaching screen shots of the table "tblContact" and code with immediate window. I have tried indexing and not indexing the CEmployerID field in the Contact table to no avail. Even though the Do Until Loop eventually finds my record,

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Jul 1, 2014

The "PersonalDetails" table is related to the "Application" table using the autonumber from table, "PersonalDetails".

The "PersonalDetails" table has "StudentID" (autonumber), "First Name" and "Last Name" fields.

The "Application" table also has "StudentID", "First Name" and "Last Name" fields.

The "Application" table is related to the "PersonalDetails" table using the "StudentID" field.

How do I make it so that the first and last names on the "Application" table are automatically updated when the StudentID is entered?

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Aug 30, 2013

creating auto number field in access database. I have an access database which 20 million records. When i am trying to add auto number field i am getting error "File sharing lock count exceeded".Then i did some google search and got some information like editing the registry file , in my case its not possible due to security restrictions.And another option of adding a code in VB immediate window also i tried but this option is also not working.

"DAO.DBEngine.SetOption dbmaxlocksperfile,25000000"

how to auto populate the numbers in a specific field using VBA codes.

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Jan 21, 2014

I have a form [IUDATA]

I have a add record button.

I have a date field [DATEIN]

I have a text field [DRPNO]

If the [DPRNO] field is empty, I would like the user to have the [DPRNO] field be automatically populated after the user enters a date.

I'd like the format of [DPRNO] to be "dpr YY-XXX"

Where:
YY is the year of the [DATEIN] field and
XXX is number of records in that year.

So for example, if it was the 4th record with a 2013 date the [DPRNO] would be dpr 13-004.

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Sep 18, 2006

Hi,

I'm trying to get the maximum number in a table field to increase it by one depending on the member that is selected in a drop down in a field.

I have three tables: members, programs and times. Each member can have N programs and each program can be broadcast N times.

Each member has a three digit code, like XXX. Each program has the three digit code of the member + three numbers that are supposed to auto increment. That is, the first program of member X with the member code XXX is called XXX001.

What I'm trying to do is that when a new program is filled in and I select the member, then the program code should update automatically, adding one to the latest program by that member.

That is, if the last program by member X that was inserted in the database is XXX010, then if a new program is inserted it should automatically be XXX011, even though programs by other members have been added in between.

This is the code I use now, for the AfterUpdate when selecting the member in a dropdown in the form. But although I've played around a bit, I just get error messages...

Private Sub medlemsruta_AfterUpdate()
Dim medlemskod
medlemskod = Me![medlemsruta].Column(2)

Dim strMax As String

strMax = DMax("programs_kod", "table_programs", "Left$(programs_kod, 3) = medlemskod")
Me!program_kod = Left$(strMax, 3) & Format$(Val(Right$(strMax, 3)) + 1, "000")
End Sub

Medlemsruta is a dropdown where one selects the member from the members table, where the three digit code is in the third column (Column(2)).

I'm trying to use DMax to get the maximum number for the particular member and after that adding 1 to that for the new program code.

Grateful for any advice! Thanks!

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Jun 2, 2014

I'm trying to get an invoice number field to auto generate the next number, keeping the format as "00000"...this is what I have, which gets the next number but drops the leading 0

Code:

Private Sub Customer_AfterUpdate()
If Len(Me.[InvoiceNumber] & vbNullString) = 0 Then
Me.[InvoiceNumber] = (DMax("[InvoiceNumber]", "[tblInvoiceNumber]") + 1)
DoCmd.RunCommand acCmdSaveRecord
End If
End Sub

invoice numbers are 04024, 04025 etc...how I keep the formatiing?

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Apr 20, 2008

I need to create an auto number for service calls that show the following:

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So for example: 08A300

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Sep 10, 2006

Well, here's my database :

Name : String
Address : String

I want to add an automatically generated column, "no.", to show which number it's in. Like this :

No. Name Address
1. A Unknown
2. B Unknown2

The problem is, I can do that with Auto-Number, but if the user delete row 1, the number in row 2 is still 2, not 1.

Is it possible to generate query that have "no." column in it ?

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Dec 8, 2005

The title probably doesn't give an idea of what I need, so here goes.

We currently have reference #'s for our bills that include the date requested in mmddyy format, the first 3 letters of the customer, the initials of the order taker and finally a sequential number to show the sumber of bills that day.

example: 120705SEAGMM02 2nd order taken by GMM for Seagate on 12/7
120705SEARLH01 1st order taken by RLH for Seagate on 12/7

I want to generate this number automatically based on the date entered and the initials given of the user. We only deal with one customer at our desk so that will always be "SEA".

I have a query that generates the first portion (date, customer, and initials):

SELECT Format([REQDATE],"mm") AS [Month], Format([REQDATE],"dd") AS [Day], Format([REQDATE],"yy") AS [Year], Format([REQDATE],"mmddyy") AS [Both], [Both] & "SEA" & [PickUpReqData]![INITIALS] AS REFNO
FROM PickUpReqData;

But I can't seem to get my head around the part of generating the number. I know I had done this in a database I created 2 jobs ago but all my files were flooded out in Katrina. (I have since relocated to Atlanta, although I'm not looking for sympathy. But I will take what I can get!)

Anything to point me in the right direction will be appreciated. I am looking to have this on a form and feed the REFNO field in the PickUpReqData table.

Thanks.

Gary

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Mar 20, 2012

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Num
OrderID (Primary key)
Product
Quantity
Price

I want to create a data entry subform that can used to enter order details in this table such that, for a given OrderID, the Num field is automatically set to previous number + 1. For example, for OrderID = 12, if there are 4 products that need to be entered, the 4 records should automatically take 1 , 2, 3, 4.

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As the post title says, is it possible to force a query to start its table record search at the end of the table and go backwards? The table I'm searching has hundreds of thousands of records and I want to check if any new records have a field with a value that has already been imported into the table. The duplicates would most likely occur near the end of the table and not the beginning, so I see no reason to waste cycles searching records from the very first record in the table.

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Jun 13, 2006

I have an unbound list box that updates the data displayed on the form when a selection is made from the list.

Private Sub List13_AfterUpdate()
' Find the record that matches the control.
Dim R As Recordset
Set R = Me.RecordsetClone
R.FindFirst "[HospitalID] = & '" & Me![List13] & _
"'"
Me.Bookmark = R.Bookmark
Me![List13].Requery
End Sub

I am having problems with this no longer working once I import the database objects into a secured database. I am encountering an error "Compile Error: Method or data member not found" with reference to the list box in the "findfirst" statement.
I have tried this many times before and after the security and the results are consistent.
I was otherwise ready to go with this new database. Any insight would be appreciated as always.
Thanks.

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Jul 25, 2005

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I did have this working in an previous database, by creating a append query to start the number, but that does not seem to be working now...

Any help would be very much apprecited.

David

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