Forms :: Adding Sequential Alphanumeric Record To A Table?

May 18, 2015

I have an Access table with records that have a two letter, two number alphanumeric identifier (AA01, AA02 etc)

I am trying to create a form whereby, when the user types in the first two letters, the next sequential number from the table is generated.

The letters can be totally random and selected by the user, but the numbers do need to be sequential.

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Sequential Order Number With Alphanumeric Value

Jan 25, 2007

Dear All,

I know that there may have been many posts on this and I have searched for a total of about 2 hours in these forums before posting, so please don't shoot me down for asking this.

I simply need to know how I can create a unique, alphanumeric order number. I was going to use Autonumber, but from what I have read on these forums, that is not the way to go, as Autonumber is simply to identify the record.

What I need is an number like so: ST000. It needs to start at ST142 and increase by one each time. Obviously I would like to avoid gaps from records being deleted or not completed etc.....

I really have no clue how to do this, and would appreciate it if anyone can point me to a post that would help, or offer me the solution.

Thanks,

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Forms :: Adding Record To A Table From A Form

Nov 6, 2013

I have limited experience in Access, but I have managed to create a user form, where items are selected from comboboxes (Test results; when, who, outcome, etc)

At the end I have built in a command button that should add a record to an existing table, but so far no luck. I have used the following VB code for this:

Private Sub Save_test_results_KeyPress(KeyAscii As Integer)
Dim dbsICT_Test_Management As DAO.Database
Dim rstActual_test_results As DAO.Recordset
Set dbsICT_Test_Management = CurrentDb
Set rstActual_test_results = dbsICT_Test_Management.OpenRecordset("Actual_test_ results")

rstActual_test_results.AddNew
rstActual_test_results.Update
End Sub

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Forms :: Adding New Record To A Table With A Form

May 22, 2013

Whenever I add a new record to a table with a form I created, it records the "ID autonumber" that it's associated with instead of the text. For instance, if I selected "Kevin" from a combobox list and had the form record it, it will show up as "1" in the table under the field name "Names".

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Forms :: Adding A Record To Table From Input Form

May 29, 2014

I have a table with 2 fields in it - Type and Pallet_Case - using a form the user enters the name of the Type and then from a combo box selects either Pallet or Case. There is a button on the form that is to save the new record to the table. (code below) The strangeness that is happening is that when the new record is added to the table, whatever is the first existing record alphabetically in the table is changed to the same Pallet_Case selection that was made for the new record.

I have a list box that displays on the form that is updated after a new record is added to show what records exist in the table (this is done by a query of the table and sorts on the type), so I can see this happening without having to open the table. It doesn't matter what sort order I put the list box in nor the table it still changes the first record alphabetically. And it is only change the Pallet-Case field. I even changed the first record to something else and it still did this.

Dim dbs As DAO.Database, strSql As String
Set dbs = CurrentDb
strSql = "Insert into [PP Type TBL] ([Prepack Type],[Pallet Case]) Values ('" & Me.Type & "','" & Me.Pallet_Case & "' )"
dbs.Execute strSql, dbFailOnError

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Adding Sequential Numbering To A Query

Oct 5, 2005

Hi,

Just trying to figure out how I can run a select query on some data I have and how to also include an additional field which has a value counting the number of rows.... eg in the first row there would be the usual results and the new field would have a value of 10001, second row would be 10002, third would be 10003.

I've done some searches for sequential numbering but couldnt find anything so far.

Thanks, j

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Modules & VBA :: Adding Additional Sequential Number To Avoid Duplicate Value

Jun 10, 2013

I am not sure if it is possible to implement this but I would like your input. We get request from client via a web based form which contains a unique ID number called RDEFNumber. When we process the request internally, we use this number to identify the request throughout the process. The request from client contains processing of multiple files which are transmitted to us in different times of the day or days.

Every time we receive a file, an email is sent to the IT team with all the information about the file. We use an internal database to send the email to the IT team and use the RDEFNumber as the identifier in the subject line. What I am trying to do is to add an additional number at the end of the RDEFNumber automatically to differentiate the subject line.

For example, we take "1791" as a RDEFNumber. For the first time we enter 1791 to the database RDEFNumber field, it should check the table "tblRDEF" (record source) for duplicate value. If no Duplicate exists, it should keep the number as same. When we get the next file for processing with the same 1791 number and enter this number in the RDEFNumber field, it should automatically change it to "1791-1" since "1791" already exists in the database. When we get the next file, the number should change to "1791-2" and then "1791-3" and on.

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Tables :: Adding 1000 Semi Blank Records With Sequential Numbering

May 21, 2013

I've received a database that is a digitized population register from the 19th century. All adults have been entered into the database, but all children are missing.

Every person has a unique number that corresponds with the original source (this variable is called 'no', this is not the autonumber primary key thing). Instead of searching in the original source which numbers are still missing, I would like to add the missing numbers (with no additional information, because I still need to type that in).

For example, the table now looks like this:

no - name_last - name_first - occupation etc

1 Smith Henry baker
2 Smith Mary
5 Williams John butcher
6 and so on

So 3 and 4 are missing.

How can I add these missing numbers automatically?

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Queries :: Adding Sequential Numbers To Generate A Unique Reference Number

Oct 5, 2013

Basically what I have is a database for tracking/logging parcels that arrive to the office. I want to be able to generate a reference number based on the date of arrival: i.e. the reference number should be ddmmyy### where ### is a sequential number. I know that I could just use the primary key's autonumber, for the sequential number but if I do this then the sequence will not restart at 1 on each date and because we receive a lot of parcels the reference number will grow to be too big to print out on the collection slips in just a few months.

two tables (one with the date and staff on duty that day and the other with the parcel's info') with a one to many relationship

I also have a query (Named: FullLog) that picks up the following data from the tables:

Name - Description - Size - TrackingInfo' - Staff - DateReceived - Count

The field named Count is a DCount function that I used to find out the number of times each date is repeated. This is the Expression that I used:

Count: DCount("*","FullLog","DateReceived = " & [DateReceived]) [Note that DateReceived is first converted into a string using CStr()]

This is as far as I have been able to get, I have been looking for weeks for a solution to this problem but I have yet to find one. I don't even know if the DCount function is the correct way of doing it, I did read somewhere that this produces a very slow query.

Effectively what I want to be able to get is something of that resembles the following

DateReceived - ReferenceNo

051013 051013001
051013 051013002
051013 051013003
061013 061013001
061013 061013002
071013 071013001
071013 071013002
071013 071013003
071013 071013004
071013 071013005
081013 081013001
081013 081013002
091013 091013001
101013 101013001

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Population Current Record With Information From Next Sequential Record

Apr 14, 2007

I need to write a query which populates an empty field in the current record with information from a specific field in the next sequential record. Any ideas?:confused:

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Forms :: Open A Form For Adding Child Record Related To Highlighted Record In Subform

Oct 2, 2013

Is it possible to open a form to add a child record related to the highlighted record in the subform?

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Forms :: Automatic Alphanumeric Increment Field

Mar 5, 2015

I've got most of what he wants sorted but this last task I am completely flummoxed. All of his projects are allocated an ID (named Project Reference), starting from P010010 and increasing by 1 each time. I've made a form that allows a new project to be recorded by entering all the details and hitting the 'record' button, but he wants the Project Reference field to be automatically filled in each time (understandably), increasing by 1 from the last record.

So if the last record was P010311, then when the form opens the Project Reference should automatically be P010312.

I've looked into this and found many guides talking about DMax and DIM and strCriteria and whatnot, but no matter how many of them I follow and try to adapt to my own database I can't get it to work at all.

The table the ID comes from is called General, and the field is Project Reference. The ID should automatically be filled into a text box called txtRef whenever the form opens and a button to add a new record is pressed, being 1 higher than the previous ID.

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Forms :: Sort Alphanumeric Fields Where Number Of Digits Not Always Same

Mar 13, 2013

I want to know if there's a way to sort alphanumeric fields where the number of digits aren't always the same.

Example: I have the following: 2a, 10a, 3a.

Currently, it sorts: 10a, 2a, 3a.

Is there a way to get it to sort 2a, 3a, 10a without adding a 0 before 2a and 3a?

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Forms :: Alphanumeric Data In Field - Multiple Auto Number

Dec 27, 2013

I have a table having the following fields:

StaffNo TextField PrimaryKey
Name
....
...

The data in StaffNo will be alpha numeric, like AKA-111, AKA-112, LMN-100, LMN-102

Here AKA and LMN describes the Sites where employee is working.

On Add New Employee, When user enter AKA- in StaffNo, on exit the next number on that site should be generated. i.e AKA-113.

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Forms :: Enter Couple Of Alphanumeric Groups Into A Field On Input Form

Apr 3, 2015

I would like to enter a couple of alphanumeric groups into a field on an input form. After I enter an alphanumeric group, I hit the enter and the data will add into the field and refresh to empty box ready for next entry. If I continue to enter another group and hit enter, the next group will be added to original field with a comma and a space in between. build the VBA in after update event to accomplish the task.

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Adding A Record And Specified Field In Table?

May 20, 2013

I am using a form to add a record to a table and need to be able to specify one of the fields in the table that will be added to. This field is predetermined by another form selection. If there is a way to force a value on a title box with a control source this would also do the trick.

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Forms :: Adding New Record To Subform?

Jul 4, 2013

I have a form with a subform (in continuous) I have on the main form a few unbound text boxes which once im happy with the results i press a command button on mainform which adds the unbound text boxes to a new record on subform im struggling with this one. I have done similar before but that was with the unbound text boxes in header of the actual form i was adding record too.

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Forms :: Adding New Record To A Form

Jan 25, 2015

I am new to Access and I was trying to create database for chemical inventory handling.I have two tables. one of my tables (chemical info) has information on chemical properties. I used "Cas NO" as primary key. I have another fields such as "chemical name", 'product number" and etc.

In Second table (chemical inventory) i have "ID" field as primary key and I used lookup wizard in order to fill "Chemical Name" field. I thought it will be easy to pick up name rather than typing it because the names were complicated.After I created two forms. one form is chemicals info form based on chemical info table and other one is LAb_inventory based on chemical inventory table.

I set up Lab inventory form as main form and Chemicals info form as subform. Linking field is chemical name. So that when I chose chemical name from combo box i can see inventory data in main form and chemical properties information in subform. Now i have two problems..One of them is when I add new record to my subform I cant see this new record in main form. I suppose it is because chemicals names of each form is derived from different tables. furthermore in main form instead of chemicals name i see "my primary key CAS NO".

What i want to achieve is add new record to chemicals info form and fill up all chemical information save and in the main form to add new record choose new chemical name which i just added and fill up inventory information.

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Forms :: Adding New Record To A Form

Jan 25, 2015

I am new to Access and I was trying to create database for chemical inventory handling...I have two tables. one of my tables (chemical info) has information on chemical properties. I used "Cas NO" as primary key. I have another fields such as "chemical name", 'product number" and etc.

In Second table (chemical inventory) i have "ID" field as primary key and I used lookup wizard in order to fill "Chemical Name" field. I thought it will be easy to pick up name rather than typing it because the names were complicated.After I created two forms. one form is chemicals info form based on chemical info table and other one is LAb_inventory based on chemical inventory table.

I set up Lab inventory form as main form and Chemicals info form as subform. Linking field is chemical name. So that when I chose chemical name from combo box i can see inventory data in main form and chemical properties information in subform. Now i have two problems

One of them is when I add new record to my subform I cant see this new record in main form. I suppose it is because chemicals names of each form is derived from different tables. furthermore in main form instead of chemicals name i see "my primary key CAS NO". What i want to achieve is add new record to chemicals info form and fill up all chemical information save and in the main form to add new record choose new chemical name which i just added and fill up inventory information.

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Forms :: Adding People To A Record

May 3, 2013

I am building a database for running a shoot. I want to be able to add Firers, Beaters and Picker Ups to each day. All of those people are held in a [Contacts] form and have a checkbox to designate them as Shooters, Beaters or Picker Ups or a combination of them

I have a form where I can create the shoot date and timings etc. Now I want to add people to the form.

My idea is to have a seperate form with a list of all the Shoot Dates, on the same form will be three more lists showing Shoot Date and ID, List of all Guns, List of All Beaters, List of all Picker Ups in the Database.

You would then select the shoot date from the first list which would highlight, then go each of the other three lists and select a checkbox next to each person that you wanted to attend that day.

I know what I want to do but dont know how to do it!

I have attached a picture....

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Adding A Record To A Table From A Field List?

Mar 1, 2007

Hi,

I have a table that has records added to it using the following VBa code:


Const MyTable As String = "tblSampleSubmission"
Const MyField As String = "SampleName"
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim intCounter As Double
Dim LastDub As Double
Dim addString As String
Set db = CurrentDb
Set rs = db.OpenRecordset(MyTable)
Randomize
'LastDub = Me.txtStartValue - Was only used to start the random function later in series
addString = ""
For intCounter = Me.TxtStartValue To Me.txtEndValue
rs.AddNew
rs.Fields(MyField) = Me.SamPre & intCounter & Me.SamSuf & addString
rs.Fields("SubmissionNumber") = Me.SubNum
rs.Fields("CustomerID") = Me.CustomerID
rs.Fields("SamplePrep") = Me.SamplePrep
rs.Fields("Fusion") = Me.Fusion
rs.Fields("XRF") = Me.XRF
rs.Fields("LOI") = Me.LOI
rs.Fields("Sizing") = Me.Sizing
rs.Fields("Moisture") = Me.Moisture
rs.Update
addString = ""
If Rnd < 0.02 Then
'LastDub = intCounter
intCounter = intCounter - 1
addString = " DUP"
End If
Next intCounter
rs.Close
db.Close
Set rs = Nothing
Set db = Nothing

DoCmd.SetWarnings False
Dim stDocName As String

stDocName = "mroLOIAppend"
DoCmd.RunMacro stDocName

Exit_EnterBlast_Click:
Exit Sub

Err_EnterBlast_Click:
MsgBox Err.Description
Resume Exit_EnterBlast_Click




End Sub


What I would hope to be able to do is add a "standard" randomly to each SubmssionNumber (each SubmissionNumber might be 1-100 records). The record I need to add should be chosen at random from a list of 6 or so options and added at the end or middle or start of the job (SubmissionNumber) is this something that is easy to do or should I just give up and add it manually?

Thanks to everyone who has helped me in the past, it is getting me up to speed quickly. Access seems to be quite popular as I have contacted 3 developers to help with my dB but they are all to busy to help me so I am going it alone.

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Adding New Record With Table That Has Duplicate Records

Jan 26, 2005

My situation:

I have a table with duplicate ids. When I have a forum popup another form, the forms are linked by ids. This works great except for one problem. There are duplicate ids. So if I pop up a form then it will go to the first record that that id exist. This is not good if you are going to add another record. Therefore, I need to create a unique variable for a record. The autonumber would be a great variable but it seems I cannot use it to filter. Unless someone can show me how. Is there another way to create a unique variable automatically for a new record?

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Adding Record In Table Not Correctly Opened

Jun 25, 2006

The system is about a shop which gives credit facilities to its customers and so has to keep track of payments effected by them.

I have 3 tables: Customer, Payment, Balance. The main table is Customer, with primary key CustCode which is an autonumber. It keeps personal details of the customers. The Payment table keeps details of payments effected by the customers and the Balance table keeps the overall balance for each customer. The relationships are as follows:

Customer to Payment, 1-to-many
Customer to Balance, 1-to-1

Fields in Payment table: CustCode, PaymentDate, AmtPaid
Fields in Balance table: CustCode, Balance

Problem 1
I have a data entry form for Customer. When I create a new customer record, I want a new record automatically created as well for the customer in the Balance table. How can I do that?

Problem 2
I need to produce a report on customers who have not made any payments during the previous month. I’d like to know how to do that as well.

I hope I’ve made myself clear enough. Thank you for all help.

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General :: Adding New Record To A Table By Using A Mask

Aug 23, 2014

I need to add only one record into a database by using a mask.

For sure when I call this mask via a button, this new record has to be added after the last one.

Someone is suggesting me to use function docmd.openform, but I really dont' know how to do it.

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General :: Adding New Preset Record Into Second Table

Feb 26, 2013

I was trying to further my knowledge of access. I have a database that is suppose to be used a s a simple budget database.

Form: StartingAmount
Table: StartinAmount
Field: StartingAmount
Button: Create

Form: Transactions
Table: Transactions
Field:
TransactionDate
TransactionName
TransactionAmount

When the database is open the form StartingAmount is open (only until a starting balance is entered.)

User then puts the starting amount in. clicks create.

Then a record is added to Transactions.
TransactionDate = Date entered (auto populate)
TransactionName = Starting Balance
TransactionAmount = StartingAmount

I tried this code:

DoCmd.RunSQL "INSERT INTO Transactions (TransactionAmount) " _
& "VALUES(" _
& "'" & Me!StartingAmount& "') "

With this it kept giving me an Append error and Im not sure how to get it to stop and how to add all the fields needed.

I tired to do:

Code:
INSERT INTO Transactions([TransactionName], [TransactionAmount])
VALUES ("Starting Amount", Me.StartingAmount)

But i keep getting an expected error in the VBA side.

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General :: Adding A New Record To Linked Table

Aug 5, 2014

I have several tables that are linked that I need to be able to add to. This is an example of the structure:

Patient Info
ID
FK_Ward - ID of Ward table
FK_Room - ID of Room table
FK_Cond - ID of Condition table

Ward
ID
WardID

Room
ID
RoomNumber

Condition
ID
Description

Unfortunately, its not the exact one as I can't post that here! What I am trying to do is to add a new patient record using information from the other tables as guides - e.g. the user selects the name of the Ward but the ID in the Ward table is entered, the User selects the number of the room but again the ID in the Room table is entered, and for the Condition same thing. So I would like to have dropdowns (or ComboBoxes) for each of these and based on the user's selections add a new record to PatientInfo using the ID values as links.

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