Forms :: Allowing Data Entry For Unbound Fields (not In Table)
May 1, 2013
I'm trying to build a form based on a table where the user can also enter data to update the table but with data fields not originally in the table. Below is a summary of what I have and what I need:
1.) A file that will be uploaded daily into a Table (ie name Denials extract table).
2.) A form bound to table Denials extract
3.) Additional fields that will be updated by users that is not included in this table b/c they are not available in the system we are getting the data extract from.
4.) The user will look up a key field that will allow them to review it in our system. Once they "work" the record, there will be multiple fields that they will update with this information that are not in the bound recordsource (table Denials extract).
Do I create another table with these fields even though they will be blank at first and make them a subform that will have a "primary key field" that will link the main form with the subform? Will they need to "update" a whole new table? Not really sure how that would work since they will be updating fields not in the bound table.
I have written a call log system in Access 97 for a busy customer help desk. Now I never bind any of my forms as I like to use VBA code to verify the entry first before writing it to the table. However, every now and then that million to one shot occasion occurs where 2 help desk operators click "close call" on the form simultaneously and therefore one of them gets a debug error (ie the system is busy).
So to prevent this error I have included a "on error" statement within my code which utilises the "RESUME" command to go back to the top of my procedure (in effect trying again). Now I have coded this on error trap to present the user with a message box along the lines of "system busy click OK to retry" as I was unsure about just leaving the code to continually loop until succesful? Is my uncaertainty justified or can I just leave the code to keep looping until it carries out a successful write to the table? This would be preferable as really I dont want the user to even be aware as if they are presented with this message too many times they might start getting worried!!!
My final question is should I send the code back to a point preceding the "On Error" statement at the top or does the system still remember this and so I can send it to a point after this? This is only a issue as I can envisage a time when by the time the system has re-tried another user is also writing a record and so the "on error" (or system busy) may be triggered again.
I have a form with a field that has formula for calculation. However, I am unable to link the field to the table since the control source is my formula.How can I that field to a table?
I need to know if I can store data in more than one field, without allowing Duplicate entries.
Example: We have to send out letters with a claim number on it, sometimes we need multiple claim numbers on a letter, up to about 10 claim #'s is the most I've seen thus far.
We mail merge into Word to create the letters.
However, these claim numbers cannot be duplicated within the database and in order for this to work with the mail merge, I need several fields to store the claim numbers.
To be more specific. I probably have a bad data structure as I was kind of rushed and a little inexperience with putting the database together. It's for work and sometimes management just doesn't want to wait, they are so negative.
In brief, most everything is in 1 table and I know from reading this forum that I shouldn't do that, but that's another story.
Further, a claim# is tied together by the same claimant, the relationship code is what separates the claimant with the family, the insured id# is used for all claimants within the family.
You can also tie the claim# to a provider id#, some providers such as clinics and large hospitals have multiple providers that use the same provider id#, so a suffix code is used to separate the providers within that same #.
Please feel free to ask additional questions and I will give you the additional information you need to help me. Thanks again.
P.S. - Last year I created the database and this year I am improving it, so expect more posts from me in the future. I really appreciate all the help I get from everyone here!!!!
I need to know if I can store data in more than one field, without allowing Duplicate entries.
Example: We have to send out letters with a claim number on it, sometimes we need multiple claim numbers on a letter, up to about 10 claim #'s is the most I've seen thus far.
We mail merge into Word to create the letters.
However, these claim numbers cannot be duplicated within the database and in order for this to work with the mail merge, I need several fields to store the claim numbers.
On a data entry form bound to a single table, there is a subform displaying all the records in the source table.If the user accidentally adds a record that they didn't mean to add (or if I add a record to test the form's functionality), and then right-click and delete the record, "#Deleted" appears in all the input controls.
I'm currently working on a database that includes several tables with information about current and former employees. One of these tables has the training history for each employee, where the columns are the type of training (currently 37 types), and the data entered for each is either null or the date they completed the training.
I have a form bound to this table that allows the user to edit and add records, but additional types of training will surely be added in the future. I would like for the user to be able to click a button on the form that allows them to add a new training field to the form and underlying table. I understand that users should typically not be allowed to add new fields, but I can't think of a better way to account for the fact that new training will surely will be added in the future.
Is anyone there who can show me a db sample of unbound data entry form. I want to control the builtin auto save of Access, because sometimes I don't want to save the data of my form..
My situation is this. I have 3 tables that I have imported from my mainframe system, between these 3 tables I have the data of product code, description,supplier code, supplier name, order method, and ABC code.
I am trying to create another table that I can capture daily Out Of Stock data for products.
What I would like to do is to enter the product number in the first field of my new table, and then the remaining fields will auto populate with the correct details based on the product data stored in the parent tables that I have imported.
I am fairly new to Access and I would like to create a form to allow users to create their own query. I would like to allow users to select multiple fields (perhaps with checkboxes?) from all possible fields in a table to return either all data from that field or narrow their search by inputting certain criteria or choosing from a drop down into a text box. Is this possible in Access and any detailed specifics on how to achieve this?
The first relates to the fact that in the crosstab is a field that is set to Yes/No. It appears as a textbox with a value (0 or 1) in it. I want to replace this with a tickbox but when run neither the textbox nor the tickbox will allow any changes. Is it possible to set this to be editable? I cannot see how this would relate back to the actual data table but if it is possible then this should become clearer.
The second issue relates to the fact that the crosstab obviously creates the number of columns in relationship to the maximum number of values of the relevant field. So, I have a field that can have values from 1 to 15 but in most cases the actual value runs no further than 9 and 10. So for those records where the maximum number is not being used I want the unused tickboxes NOT to appear. Again, is this possible.
In connection with the second, if I have (as I do) this group of 15, which is in fact made up of 3 groups ranging from 1-8, 1-4 and 1-3. So number 8 may not be required in the first group and numbers 3 and 4 in the second. I would prefer there not to be a strange gap between the datasets when run. Is it possible to set up a continuous form so that all the potential boxes are in place, that I run code on load that puts the values in from the query, hiding the end tickboxes and so collecting the groups together - then allowing the changes to be detected through code and re-assigned to the table?
I have a combo box that pulls account name data from tblAcctInfo. the combo box has an OnChange event which updates a textbox, txtAcctAddr.
when i have a new account that i would like to be listed in the combo box, i use a form, frmAcctAdd, to add a record to tblAcctInfo.
what i would like to do, is: 1) when i type a new value in the combo box that isn't in the list, have that string value pre-populate in the frmAcctAdd. 2) when i have added the new account info into frmAcctAdd and then saved the record, i would like the new value to pre-populate in the combo box, with the txtAcctAddr textbox also updated via the OnChange event (or maybe a different event is more appropriate?).
I have created a long version of this which requires a lot more user interaction (1-user typing in a new value into the combo box, 2-user RE-typing the SAME value into a data entry form, frmAcctAdd, 3-user saving the new record, 4-user re-clicking the combo box and selecting the newly added value) but i am trying to streamline the data entry with auto-populated fields.
Any way to transfer the data in an unbound textbox into a separate table.
User enters an amount into a textbox2, and then it does some calculations that involves textbox1 and textbox2. Finally, textbox3 has the final answer. Can textbox3 overwrite textbox1's data on the table and on the form?
Also, is there an "auto date" feature in tables? If new data is put into tables, Today's date appears on the date column?
I have a form that a user fill out to populate fields in my database...how can I make it so that user MUST fill in certain fields before they are allowed to save data?
I need to stop users from taking shortcuts when entering data, and skipping a lot of fields. So i would like to be able to specify the minimum fields, and an error message must show when they try save incorrectly to alert them to this.
I have an Access 2010 database where we have a SQL Linked Table with a column that is nVARCHAR(20) Not Null data type. We have created a form for data entry. Currently when the user tries to erase a value or choose not to define a value we get the following error.
"You tried to assign the Null value to a variable that is not a Variant data type."
This field should accept a blank value "" as the user may not want to set the value. We do not have control over the DB schema, so how can I work around this issue in access?
table name : Schedule Field 1 = Vessel code Field 2 = Voyage Field 3 = ETA Field 4 = berthed Field 5 = Sailed
there is a query by using above table and data entry form based on that query.
need to add following facilitate
While data entering, if given voyage number is already exist for the particular vessel code, msg should be pop up immediately at that time saying " This voyage number is already exist"
What I am trying to do is create a data entry form to an "order table" using 2 cascading combo boxes. I have created a data entry form based on a query. I can't get the cascading combo boxes to work properly.Here is the code:
Private Sub Combo0_AfterUpdate() Combo2.RowSource = "SELECT L2_ID,L4_Element_name,L5_Category FROM qry_ord WHERE L3_ID = Combo0.Value;" Combo2.DefaultValue = [Combo2].[ItemData](0) Command4.SetFocus End Sub
I have an address field containing "City", Street Name, and street Address. How do I link these fields together on a form so that when I enter data into the "City" field the rest of the fields making up the address fills in?
I need to create a form to enter data from a survey, and ideally some sections of the form would only be completed when the answer to a first question is "yes". How to do this enabling/disabling of fields for data entry?
I have a simple table called CUSTOMER with contact details on there...First NameSurnameDate of BirthAddress 1Address 2Address 3Town/CityCountyPost CodeemailetcI have a second table called TOWN_COUNTY_REGION that lists all the towns and cities in the UK. Each Town/City is listed with its corresponding County and Region. This table has 3 fields...Town/CityCountyRegionThe TOWN field in the CUSTOMER table is populated by the user selecting from a list of towns in the TOWN_COUNTY_REGION table. When a user clicks the town that they are in, I would like the appropriate COUNTY and REGION fields to be automatically populated in the CUSTOMER table. So, for example, if the user clicks LIVERPOOL from the list of towns and cities, Merseyside and Northwest should automatically be populated in the other 2 fields.How do I do this ??Many thanksAllan
I have form with an unbound combo box which is populated from a query
It should populate a field in a table which is related to another - however it only works when i query by id number (primary key) and not the text value i want - is it possible to query both so it returns say 1,option 1 - then when selected it will place a 1 in the table - which is related to option 1 in another table instead of just having to select '1' which will mean nothing to a user?
I am trying to create the form so when the first field (Start Date) has a date selected, it limits the following field (Report Date) to the matching available data, and same with the third field (Production Division) on the previous two.
I also need the form to allow new dates / production division combinations, but not duplicate.
I starting working with a cascade function but got confused and not sure if that is where I should be headed.
I have attached 2 different formats of the same sample data.
