Forms :: Attendance Tracking And Fees Calculating For Gym Database
Apr 11, 2013
I'm creating a Gym Database and need to be able to track attendance for specific classes. I need to have a system in place allowing me to do a register for attendance for each activity.
I also need to be able to calculate fees based on attendance. So if a person attended Gym 5 times in the month (£5 per session) and then Swimming 3 times in the month (£2 per session). My system should automatically calculate this based on the attendance tracking.
Also: In the booking stage, I need to have a field telling me how many spaces are left on each activity. Say for example I'm booking Person 99 in for Swimming and there is only 11 places left I need the field to display 11 places left. After that booking it should update saying 10 places left because Person 99 is booked in.
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Jun 10, 2005
I am handling a group of students and I want to calculate the fees coming from the student. Does anyone knows how to develop a tables and forms in microsoft access?
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Jul 12, 2013
I'm creating an attendance tracking system, the attendance system needs to : Allow an instructor to enroll students into one or more classes, and then add attendance by date to each class(es). The problem that I'm having is, attendance is tracked by the number of hours that a student attends class. For instance, if class1 is in session from 8a.m. - 12p.m. student1 may only stay 2.50 hours of that class and student2 may stay 3 hours. The teacher needs to be able to add attendance to class1 for July 12, 2013 and add hours for each student enrolled in this class session who attended on that day. I have the following so far, minus the attendance:
Students -This is just the basic demographic information that instructors will need to enter on students.
StudentID (PK)
StudentLastName
StudentFirstName
DateOfEnrollment
LevelOfStudy
DateOfBirth
Location - These are the locations in which our students can attend classes
LocationID (PK)
LocationName
County
City
LocationPhoneNumber
LocationFaxNumber
Classes - These are the classes that our students can attend.
CRNNo (PK)
ClassName
LocationID
InstructorID
Instructor - These are the instructors that teach our classes.
InstructorID (PK)
InstructorLastName
InstructorFirstName
InstructorEmailAddress
Enrollment - This table enrolls the student into a class
StudentID(PK)
CRNNo (PK)
LocationID (PK)
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Mar 17, 2005
i have tblmember tblclass and tblattend
the tblattend is
member 1d
class id
date of class
Attended (check box to say or no on a form)
i need to produce a quey which will calculate % attendance after each month and after each year of each member and class
how do i do this
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Mar 15, 2015
I have a database tracking a budget. It is like a cash boom. I have deposit and make payments. Supplier, invoice# etc. I would like my form to show a running balance of my deposits and expenditure.
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Jul 6, 2013
I am attempting to create a patient tracking database for a clinic I work in and I am stuck at one small but major part.
I have a parent form called frm_Patient_index. On this form you can enter patient details such as personal details, observations ect. I need to create a lab request form for certain tests to be performed.
I want so that a button on the frm_patient_index form opens a subform where the relevent tests can be requested via tick boxes. Now here is my problem I have managed to create all of that except for the information to be entered into the frm_lab_request automatically and get SAVED to its corresponding table. It will not save for me.
I can get the information such as Badge Number, First Name, Surname and DOB to all enter into the fields automatically but getting them to save to the table is not happening.
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Sep 7, 2006
I am trying to create an attendance application for my group of 6people, does anyone have or know where i can find any to look at. I don't even know where to begin.
Daily in and out. Keeping tabs of our vacation days/sick days.
I just need to know where to begin, or need a sample for ideas in creating this. I have looked high and low. Please show me/tell me if you have any or how you did it, if you have done it before. Thanks friends!
I posted this here but didn't get any response.
http://access-programmers.co.uk/forums/showthread.php?t=114099
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Oct 21, 2006
Hi All,
I am setting up a database to help me prepare codes for employees timesheets in order to upload them into our payroll software. The table structure below is just my preliminary thoughts and current ideas and I guess I'm looking for ideas on how to work with my codes.
EMPLOYEE TABLE
EmpID (PK) - Employee ID # [Autonumber]
Surname - Employee's surname [Text]
Firstname - Employee's first name [Text]
ATTENDANCE TABLE
ShiftID (PK) - Shift ID# [Autonumber]
EmpID (SK) - Employee ID# [Foreign Key]
Date - Date of shift [Date/Time]
Start - Start time of shift [Time]
Finish - Finish time of shift [Time]
CostCtr - Cost centre being billed for shift. [Integer]
When employees work they are entitled to the following:
* Ordinary hours (code 001) for all hours worked.
* 10% penalty (code 006) for all hours worked when shift finishes after 18:00
* 12% penalty (code 007) for all hours when shift crosses midnight
* 50% penalty (code 008) for hours worked on a saturday
* 100% penalty (code 009) for hours worked on a sunday
The following shows data that in my Attendance table for an employee who worked shifts on the 16th (Mon), 17th (Tue), 20th (Fri), and 22nd (Sun).
ShiftIDEmpIDDateStartFinishCostCtr
18443416/10/0610:0019:00
28443417/10/0610:0019:003002
38443420/10/0622:0006:003001
48443422/10/0614:0022:00
From the above data I believe I will need to make another table that contains the entitlement codes generate from each shift.
For the first shift on Monday 16/10/06 I need to collect the following codes for the total calculation:
CodeHoursCostCtr
0019.00
0069.00
For the second shift on Tuesday 17/10/06 I need to collect the following codes for the total calculation:
CodeHoursCostCtr
0019.003002
0069.003002
For the third shift on Friday 20/10/06 I need to collect the following codes for the total calculation:
CodeHoursCostCtr
0018.003001 'Ordinary hours worked
0078.003001 '12% penalty as shift crossed midnight hour
0086.003001 'Only worked 6 actual hours on the Saturday as 2 hours were on Friday night.
For the fourth shift on Sunday 22/10/06 I need to collect the following codes for the total calculation:
CodeHoursCostCtr
0018.00'Ordinary hours worked
0098.00'Hours worked on the Sunday
From that information the only data I really need to store in a table would be the totals grouped by code and cost centre. Eg.,
CodeHoursCostCtr
00117.00
001 8.003001
001 9.003002
006 9.00
006 9.003002
007 8.003001
008 6.003001
009 8.00
Does anyone know the best way to go about this? Should I generate a new table that links these codes to an employee? Should I make a function to calculate the codes for each day and store them in a table or make the function only sum the code totals for the week and store them in a table?
Brad
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Jul 13, 2007
I had trouble figuring out how to 1) register a group of people for a class, 2) create a list of dates to meet for a class (which I call sessions), 3) track attendance per sessions. Having looked for templates at Microsoft, I found plenty of Excel templates, but no Access. The closest is Student Registration template, which doesn't track attendance at all. So I figured I'd make a prototype to help me understand how everything works. Since I got so much input from everyone, I figure I'd return the favor and perhap make it a sample database, especially for those who desire a spreadsheet-like data entry while maintaining a properly normalized data structure.But I would prefer that other has tested and given feedbacks on the prototype before I put this in sample database forum (if that's okay with you admins) as this is my first time and I don't want to give others bad template. So anyway, here's the prototype.Note: The database is 100% undocumented, 100% error-handling free, and 100% unsecured. Use it wisely. :)PS: The attachment will reference a extraneous library. If you are getting an error, clear the reference for MS Office 11 Web Components.PSS: I knew I forgot something: There is still unsolved problem of correcting sorting the columns in datasheet view. While the underlying query correctly sorts the recordset, it seems to be ignored entirely in datasheet. If anyone has a solution, I'm all eyes here.
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Sep 9, 2005
I would like to build a database to keep track of tardies and absences in my dept (~70 employees).
I need Date, Name, tardy or absent,
My current table:
TblEmployees
EmployeeID PK
Last Name
First Name
Team
TblEvent
EventID PK
Event (Tardy or absent)
TblAttendance
Date
EmployeeID
EventID
Is this a good structure? I need to be able to run a query that will sum the total number of tardies and divide by 6. That number will then be added to the total # of tardies. The query needs to only show the values over the last 6 months.
Any help is appreciated.
Thanks,
jason
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Jan 3, 2008
Hello, I am in the process of creating my database and I was looking for some guidance. My goal is to manage and track clients attending our program and ultimately being able to print and individual report with that information. Example: john doe on 12/28 attended 3 groups X,Y and Z.
I have created two tables one with the client's ID, name and starting date.
The second with the groups offered, the instructors and days and times of the groups.
The third I believe should be a dated table that would have groups and all the people who attended that day. This is where I am getting confused. I am not sure how to proceed.
Any ideas or suggestions would be welcomed.
Thanks in advance.
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Dec 9, 2012
I need to set up an attendance database, that has multiple statuses available for a single day.Example: employee can be present, he can have a sick leave, he can be away on training, or business trip, etc... And for some of those statuses, like business trip, i need to be able to freely enter a comment, stating where he is etc..
Anyway, the key is that this database should be able to offer a "headcount" option, and traceability for past statuses for at least a year, for every and all employees. Now i just need to set up the database tables and relationships.
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Dec 31, 2012
I'm in the process of constructing a student database for my school which would track (in addition to detailed student information) the daily attendance of over 270 students.
It is my understanding that there is a limit of 255 field names per table, so I can't use the student names as field names, nor can I really use dates as this would not quite cover even a year.
Student ID and AttendanceDate as field names is also not really a feasible strategy, as each week this would eat up 1300+ rows, so I would run out of space in that direction as well.
My question is ultimately am I better off building this in excel 2010, or is there a way of doing this in access that I have overlooked?
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Dec 7, 2012
I run a soccer league where we track players attendance for each game. I currently do it on a spreadsheet where each game date is a column and each player is a row. We also track which team they play on at each game (they can play on different teams different weeks). I currently have a second tab in the spreadsheet to record which team a person plays on each week.
Setting up a table of fields for this is relatively easy. The problem comes to data entry. I want to be able to visually see the data like I can in a spreadsheet (names in rows, dates in columns, intersections containing either team name or whether attended) and whilst a cross-tab query gives me the layout, I cannot input data in a cross-tab query.
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Mar 26, 2008
Is there a way to track changes made by different users to access tables? For instance if several users update or change data in various records is there a way to track when and what was changed (before and after data)?
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Oct 10, 2007
I consider myself an intermediate ACCESS user and can get around it with little trouble with the help of the internet and the help file.
I am trying to design a database that is fairly simple in design, it is for tracking the status of documents at our work center. Basically we have personnel reports that are passed around the different people and different dates.
I have a main form that has the info on the person along with dates that it is due.
Then a sub form that has the date sent and where it went to.
My problem lies in that I want to keep track of the whole history of the document but when i print out a report or export the data to excel to put up in powerpoint I need to have just the most recent date sent only item.
I have 2 tables one with user info and another with the routing info with its own primary key along with a identifier key to link the primary and sub form.
Of course it is easy to create a report with the data to show all the different routing steps but not just the one with the most recent date.
Thanks in advance for the help.
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May 22, 2012
I am trying to create a database for a clinic, and am severely stuck on how to input appointment dates for individual patients.
I have been using the 'student' database from office.com as a template for how to save the dates (given that appointments and attendance are exactly the same!), however, even after following what has been set up in the 'student' template database, I can't seem to replicate it.
Every time I add multiple visit dates for a specific patient, these exact dates show up for every other patient in the database. I need to be able to add different dates for all the different patients.
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Nov 12, 2005
I would like a field on my main switchboard that displays the last time the database was modified.
Simple question, and I can not find an answer anywhere.
Thanks!
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Jun 28, 2007
Hi team.
I've had a bit of a search around the forums and haven't found this anywhere.
Does anyone have a sample issue tracking database for an IT department?
I don't have too much Access experience so am looking for a little bit of a headstart on this. It seems relatively basic though.
The fields I think I will be needing are the following:
Log No
Status
Priority
Type
Project
Raised by Person
Raised by Department
Description of Issue
Status
1 Active
2 On-Going
3 Hold
4 Finished
5 Cancelled
Priority
1 High
2 Medium
3 Low
Type
1 Bug
2 Enhancement
3 Other
Project
1 Lotus Notes
2 File Maker
3 Tumbleweed
4 Windows
5 Microsoft Word
6 Microsoft Excel
7 Microsoft Outlook
8 Adobe Acrobat
Raised by Department
1 Research & Development
2 Customer Service
3 Finance
4 Data Solutions
5 Communication Services
6 Production
7 Stores
8 Operations
9 Other
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Aug 3, 2005
Would like to hear from anyone that has designed a database that can be used to track employee compensation on a year to year basis. I am current designing a database to do just that but I'm having a hard time deciding on how to setup the tables. What they use this for is yearly reviews so I need it to be able to pull data from prior years and the current year. I've designed one but don't think its going to work for me. Just interested to see if and how someone has done the same thing.
Thanks,
Chester
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Dec 6, 2007
Hello,
I am trying to figure out how to setup my tables. The tracking system i am trying to create will have these information:
the Tables will contain these information
- Package number
- Received date
- Sent date
- How long have we had the package
- Status (Sent or Pending)
I will also need to figure out who received and sent the package
- Employee name
Please advise if I setup the tables correctly.
I will also need to query these info:
- all packages received 3 days ago
- how many packages an employee received and sent
- How many sent or pending
Thank you for your help.
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Mar 15, 2007
Hello Everyone,
I've been looking at all the fine db samples and advice provided in this forum and they are giving me a huge boost in my new job as a DB Admin. :D
Since this forum has a very active group and you guys know and done it all, ;) I thought I would ask if anyone out there has done or could give me an idea on how to buid the following db:
I need to create a db that will keep track of a specific item from the moment it comes in 'til it goes back out. This could be weeks in the process.
What happens is that this is a program where people donate old worned out wheel chairs and they get totally overhauled. As the chairs come in they need to be tracked from start to finish to see where they came from (Somewhere in the USA), what process it took to overhaul it (ItemID and Current location [Storage, Repair BIN, Repair Table, Completed Tabe, Outbound Table, En Route to Destination, etc] and status [For parts, fixable, paint room, repair room, completed]) and where they were donated to, a city in some foreign country (Africa, Asia, Mexico, South America, Etc.).
If someone has something I can use would be great, but if not any idea on how to do it best, would be greatly appreciated.
Thanks!
René
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Jul 9, 2014
Our office needs a way to track reports that are due to us, so I'm trying to build an Access database to do that. What happens is this...
We put out a weekly tasking document (called an AFCTO) every Friday that tasks our outside agencies (units) to do various things. Each task in the AFCTO directs a single unit to do a specific thing. Units may be tasked multiple times in the AFCTO (one-to-many relationship), but each task only applies to one unit.
Some tasks require the units to send us reports on the status of that task, while other tasks don't. The reports that are due can occur at different frequencies. For instance, some tasks require our units to send us reports weekly on Thursdays; other tasks may require reports to be sent to us monthly on the 1st; other tasks may require daily reporting.
Now, with all that said, we need a way to see what's due to us each day. What I would like is a report that displays what's due for this week, similar to this:
So far I have a very rough mockup of what the form should look like (fmAFCTOTasks in the attached db):
The user can type in the AFCTO Task Number of the task, the start and end datetime group, the unit assigned to that task, the task desc, what type of report is due, what triggers the report, and the frequency at which the report is due. Reports can have one of two triggers...
1) event driven (something happens that requires a report to be due), or
2) date driven (report is due on certain date or day(s)).
Obviously if a report is event-driven, then there will be no frequency or date/day associated with it. How to structure the tables and the form.
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Aug 19, 2013
how to build a construction submittal tracking database.. im doing all this in excel but i find it very hard to trace the data that i need.. i have a form where all the data is inputed.
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Oct 24, 2004
I am developing a database for a friend and have all the relationships,
tables, forms, queries and reports working well. I used the orders template to
build this and just made a few changes. I have an orders form with an orders details
subform that works beautifully. There is also customers table, employee table,
products and inventory table. The inventory table has product ID, units in stock and reorder level
as the only fields. I need an easy way to have the orders detail form decrease inventory as
items are ordered and also some sort of way to enter restock. Can anyone offer advice that a
beginner can understand in regard to this?
I wrote an update query that he can run that will subtract the qty ordered from the units on stock
for orders with order date >= whatever date he enters, but if he enters a date he's previously updated it will update those records again. I think this is not a good way to go but the only way I could accomplish. I have him using the same order entry form with customer name Restock to add items to inventory by putting an if then else statement in the before mentioned update query. This just adds to inventory if customer name="Restock" else the qty ordered is inventory units in stock -qty ordered.
I'm sure someone can suggest a better way. A friend mentioned dsum function but can't explain how to apply it in this instance. Thanks so much!!!!
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Jan 1, 2013
I am looking to create something called a "transactional" database that tracks historical information.I want to track and keep a record of employees at my organization who have had disciplinary action. We currently have a 5 step approach leading to termination.Eg. Step 1: receive Letter #1 Step 2: receive letter #2 + manager meeting step 3: receive letter 3 + manager and director meeting, etc etc.
I believe this is transactional because for each employee, we would need to see when they received the letter in the past, and an employee may receive two or three "step 1 letter 1" notices due to whatever circumstance.I stumbled upon this database and I found the bottom part where you Add/Edit Employee is what I am looking to do...except I can't Design view or anything to see how all this cool stuff is done! The link is: access-programmers.co.uk/forums/showthread.php?t=154187
Essentially, I want to create a user friendly database like the link above where a clerk/admin assistant can open Access, search for an employee by name or department or manager, and then be prompted to add information such as Letter #2 delivered, manager meeting occured, employee signature, etc.
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