Forms :: ComboBox And Lookups With Multiple IDs
Oct 22, 2013
I have a DB for clients that contains all kinds of info. It is getting bigger and harder to keep track of things by their ID number. The problem I am running into is that ComboBoxes and Lookups can only bind 1 column. My DB is based on Categories, then Sub-Categories, then Sub-Sub-Categories. I have done this because there is multiple criteria for each customer.
For Example, I have a Customer = ID; Location = Location_ID; Employee = Employee_ID so everything is tied to the ID, but on my phone list I need to have a list of Employee's that show the name that is tied to ID and Employee_ID.
ID is unique to each customer but I have duplicate Employee_ID for example Customer 1 has Employee 1 and Customer 2 has Employee 1, so when I use the ComboBoxes or Lookups I get Customer 1 - Employee 1 for Customer 2 - Employee 1 if I bind to Employee_ID, if I switch that to ID it is completely messed up. Now I don't care if the table stores a number, but I would like the form to display the name.
I am trying to get my forms to display a name and not an ID number and when you enter new information you can select a name and not a number.
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Aug 21, 2014
how I can set multiple default values in a ComboBox in a form. The ComboBox is based on a table and my main table also uses the ComboBox.
Example:
Main table has a column "Brands". The ComboBox is based on another table which includes the following items (and thus the ComboBox also shows them):
- CocaCola
- Fanta
- Sprite
The form has the same ComboBox which is linked to the main table.
Now, if a user creates a new form entry, all ComboBox items should be preselected (checked). It does work with one item over the standard "Default" property.
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Jul 18, 2013
I have a form with a combobox whose rowsource is a table that contains training course's title (CourseName) and the course's ID number.
The form is based on a training record table that is going to record which employees took what course when. This table includes both the Coursename and ID Number.
My question is: How do I have the associated course ID number automatically populate in the training record form when the user selects the coursename from the combobox?
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Apr 1, 2013
I have a form based on a query.On the form I have 4 comboboxes.The combo boxes filter eachother without a problem (based on custom select query).Now I want after the fourth combobox value is selected, I want to populate a text field with a value from a different column from the master query (after the 4 selections only 1 value should be possible)I try to say this easy.Master query contains 5 columns:
- group
- type
- job
- insurance
- charge
combo1 selects group (and filters records)
combo2 selects type (from remaining records and filters again)
combo3 selects job (from remaining records and filters again)
combo4 selects insurance (from remaining records and filters again)
[code]....
This works great and the dropbox only shows 1 OF EACH DIFFERENT record...If I add a text box and want to see the "charge" value, that I thought I could use the ME.text-code. But in order to do this, I have to add the charge column into the query of Combo4.the dropbox for insurance gives me multiple values that are the same. Is there any way to make this work?
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Jul 17, 2013
I have a multiple select combobox which shows up in many forms- SubCategories. The user can pick from a list of 154 SubCategories.
Everything is working properly however it is difficult for the user to scroll through the entire list.
My question: Is there a way to represent this ONE field in multiple columns in the combobox?
I know how to add columns for multiple fields to my combobox, but this is one field.
Maybe there is a better way to represent the data... a subform would have the same issue.
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Apr 1, 2013
Got a bit stuck in a database. I have a form based on a query. On the form I have 4 comboboxes.
The combo boxes filter eachother without a problem (based on custom select query)
Now I want after the fourth combobox value is selected, I want to populate a text field with a value from a different column from the master query (after the 4 selections only 1 value should be possible)
Master query contains 5 columns:
- group
- type
- job
- insurance
- charge
combo1 selects group (and filters records)
combo2 selects type (from remaining records and filters again)
combo3 selects job (from remaining records and filters again)
combo4 selects insurance (from remaining records and filters again)
Combo4 is based on following query:
-column1
Insurance
Total=Group by
Show=yes
-column2
Job
Total=Where
show=no
Criteria [forms]![name].[combo]
This works great and the dropbox only shows 1 OF EACH DIFFERENT record
If I add a text box and want to see the "charge" value, that I thought I could use the ME.text-code. But in order to do this, I have to add the charge column into the query of Combo4.
If I do this, the dropbox for insurance gives me multiple values that are the same. Is there any way to make this work?
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Jul 10, 2014
I have a form where the user will choose a contact name or names from a multivalue combobox and I want the email address field to update with the corresponding emails separated by "; ".
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Apr 8, 2013
I have a data base with names, email IDs, phone numbers of 5 types(example quality, security, IT,finance etc) of person from ten different project teams. I created a basic form for the end user to enter values and created fields for each of the person's name, email ID etc based on the personal type( liek quality, IT, finance etc) on each team. The background table contains records of almost 200 people now.
All of these people will be trained for one task and some will be trained for multiple tasks. I know how to make the combo box allow multiple values/selections but, i cannot list out all 200 personal names in the combobox's rowsource/value list. Is it possible to combine all different name fields and list out all personal(of one team), so that the end user can just select multiple names for that team who have been trained and so on. i need to set the rowsource of the combobox to the values of all personal from one team so the team leader can just go select who has been trained and who has not.
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Oct 7, 2005
Hello everyone,
I tried to post this yesterday but it didn't go through for some reasons.
I've attached my database that contains student, classes, and couple other tables. I also created couples of forms and I wanted to register a single student to multiple classes at once.
For example: There're 3 classes (Math, English, History) on 1/3/2006. Student A wants to register 2 classes, Math and English. I should be able to check those two and submit and I'm done.
Currently, I have to select Math and assigns to student A, then select English. That's not good at all. What if there're 10 classes in one day and a student just want to register 8 classes? I have to do eight times.
It'd be great if you could help me. Thank you in advance.
Isabel
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Oct 14, 2013
I have an issue with a couple of my combo boxes. When in form mode the drop down menu displays a list of options (taken from my source table), this is fine, but the problem is that it allows the user to select more than one of the options in the form of checkboxes. This is not what I intended.
I've attached to pictures to demonstrate the problem. The first is ComboBoxQuery (the one with the problem) and the second is ComboBoxQueryWorkign (the one without a problem).
I'm not sure why this is happening and I've tried comparing all the properties of both these combo boxes and changing some of them to see if I can eliminate the problem without any joy.
I use a very standard SELECT statement to pull the data for the combo box:
SELECT CountryID, CountryName FROM tblCountryInfo ORDER By CountryName
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Apr 26, 2015
I am trying to use a combobox called Manufacturer to select which table the combobox called Model gets it's rowsource from using the code below.
Code:
Private Sub Manufacturer_AfterUpdate()
If (Me.Manufacturer.Value = "Siemens") Then
Me.Model.RowSourceType = "Table/Query"
Me.Model.Recordset = "SeimensTable"
Me.Model.RowSource = "SELECT Model FROM SeimensTable"
Else
If (Me.Manufacturer.Value = "Samsung") Then
Me.Model.RowSourceType = "Table/Query"
Me.Model.Recordset = "SamsungTable"
Me.Model.RowSource = "SELECT Model FROM SamsungTable"
End If
End If
End Sub
But when I run the form and select Manufacturer. Combobox Model remains empty. tell me what I'm doing wrong?
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May 19, 2005
Hi All
I am trying to develop a database for recording project risks and issues and need to assign an owner to each one. My design stage has three tables for project resources, issues and risks. The Resource table is basically ResourceID; Surname; Forename, GivenName (forename and surname concatenated) Status; Role and DateAdded. When I allocate a risk or issue I want to be able to select the ResourceID from a drop down list that references the Resource table (I have got this working) and then from that ResourceID value to automatically populate another field with the matching GivenName and that is where I am getting stuck. I have setup relationships between the tables based on ResourceID but can't see where I need to be with a query to do this. Someone a suggetsed a union query but not sure of the syntax for this. I know I could have a separate lookup for the GivenName but that invites data capture error and requires the user to undertake an extra input step that could be avoided with a bit of slick programming.
Hopefully the above provides enough information to identify the problem and possible solution - any help on this appreciated.
Thanks
Andy
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May 18, 2006
I am a total newbie and possibly in over my head already.
I have 2 tables:
tblEmployees
..EmployeeID autonumber PK
..FirstName text
..LastName text
..DepartmentID number
..HourlyRate currency
tblDepartments
..DepartmentID autonumber PK
..DepartmentName text
Many-to-one relationship tblEmployees to tblDepartments
I need to create a form to enter employees in tblEmployees.
FirstName, LastName, HourlyRate are all straightforward. I'm stuck (probably a HUGE mental block!) on how to get the DepartmentName into the tblEmployees from the input in the form.
Please help!
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Oct 20, 2006
In an attempt to eliminate user input error,I am Looking Up values from a field in a separate table as input for my SEMINAR field. The table containing my Look Up field has only one other field, which is an auto-numbered key field.
When I view my SEMINAR field in datasheet view, the data is as I would expect to see. However, when I use my SEMINAR field in a report or query, it returns the value of the autonumbered key field. The data type for both the SEMINAR field and the Lookup field are text. - Any Thoughts?
Golfer
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Feb 22, 2005
Hello everyone.
It has been many years since I played with this stuff and I probably wouldn't be now, if not for an emergency.
I know there is probably an example here that all ready explains what I need, but honestly, I am not real familiar with the terms and wouldn't know where to begin looking for it.
I am old and don't intend to make a career out of this, I just need to fix a database. We had a bookkeeper at our small business who, for years, maintained our mailing list. It was her own design, though she knew nothing about it and learned as she went along. We never interfered because she did her job flawlessly in her own little, confussing round-a-bout way.
She is gone now and we have to make heads or tails of this. We decided the quickest and easiest way was to blow the old db away, use as much of the basic fields that we could sacrifice and start over. It's just a simple mailing list, but it contains over 9000 records.
Her method of entering records was from the table view. Yep, starting a new line at the bottom of the table and then entering the 94 fields of information that applied to the new record.
I have created a form today that does this now and simplifies this process.
Her method of preventing multiple records, was to scroll down the table and see if she had already entered the record previously. This is my question.
My first approach to resolving this issue in my new form, was to create a ComboBox on the form to do a lookup using Last and FirstName. Due to the fact that this ComboBox will need additional fine tuning that I don't understand, when I use it, it does auto-complete the last name "Anderson" as I type it and it highlights the first "Anderson" record in the db, but It doesn't do any sorts in this same ComboBox to bring the rest of the "Anderson" records to the top so I can then check for a matching FirstName. I'm sure this requires changes in the property of the ComboBox that I don't understand.
Or, maybe I shouldn't even be using the ComboBox.
Actually, I would bet there is a way that I can alter my table so that it would not allow me to put in a duplicate record and therefore, eliminating the need to even look anything up.
Any ideas or direction with this would be greatly appreciated. Since I am only the person creating this and not the person(s) that will actually be using it, I should find a method for this that will be simple for anyone adding records.
Hopefully, in a day or so, I can be done with this and get back to my real job here as a mechanic, not a programmer. :eek:
Thanks again in advance.
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Nov 23, 2006
Hello to all .
Have you got any idea ?
I have a List Box in a table and it is set to permit multiple items selection
from it .
The fact is I can select, as I wanted, multiple items from it through
the Form but when I go to the correspondent table to see the results
the selected data from the List Box isn't there .
Note all data selected from the List Box is visible trough the Form but
not the table .
Has this problem anything to do with mismatch in data type configuration on the table ?
Lots of thanks in advance
Miguel
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Jan 22, 2007
When you put a combo box to search the values in a form what happens if there are more than one (in my case) name that matches the criteria. ie: if you search for Smith and there are 10 people with the surname of Smith it brings up the first record. is there a way of doing adding a "search again' function so you can look for another Smith?
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Aug 18, 2005
I have a subform in continuous mode which has a list of people. I have created an unbound field which has a dlookup into a telephone number table.
What I want to happen is for each person in the list to have their telephone number displayed (not recorded - just displayed) on the form alongside their name. On a single form this works fine, but on a continuous form it displays the same phone number on all the rows (presumably the first person in the lists number).
Can anybody advise how I can get the dlookup working for each record in the continous form.
Thanks in advance,
Adam.
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Apr 27, 2006
Hi Guys,
First off, a big thanks to everyone on the site. I have learnt a lot since first discovering this site a few weeks back.
Problem:
Having understood that it is better to create SQL lookups to queries of tables rather than to the tables directly, I am having trouble understanding what value I should store in my main table, a text value or the ID (number) (of the text value.)
I have an asset table with a field Equipment Type. This field looks at a query of the EquipmentType Table.
Would it better to store the text value "Printer" in the main asset table (in which case I can query the table directly but the field will use up more space (i.e. 25 char)?)
or
Store the Equipment_Type_ID "1" relating to the Printer (will use up less space, but mean any queries querying the actual name would have to include the EquipmentType table).
Any advise would be much appreciated.
:confused: My thought was that I should go with the ID as otherwise I will be storing duplicate data. If this is the case, when would a text value be more suitable.
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Oct 25, 2006
Probably an easy one that I just can't think my through it. I've been trying to create some (for lack of a better term) cascading fields using the lookup wizard (to eventually be used in a datasheet view/form).
In the main table, the user needs to select a Team (A, B, C), Sub-Team (A1, A2, A3, B1, B2, etc), and a Family (A1 contains bolts, screws, and washers).
The first lookup of selecting a Team (A, B or C) was easy. However after this point I'm stuck. If the user chooses A, I only want the "A" related sub-teams to show in the next lookup. Then based on the sub-team chosen, I want the Family list restricted again.
Any ideas would be appreciated. Thanks!
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Dec 4, 2006
Simple questions I hope.
1.
What I'd like to do is do a lookup based on 2 fields in my table.
I'm tracking inventory for the company I am currently working with.
I have a computer table with 3 relevant fields:
compID, areaId, locationId
computer table
compID = PK for this table
areaId = FK from area table
locationId = FK from location table
area table
areaId
location table
locationId
areaId
There is a distinct relationship between area + location.
I want a lookup for the locationID, based on the area they have selected.
Thanks for any help on this one. On to the next question related to this.
2. As mentioned above I have an area table controlling the general departments (for lack of a better word). When an area is selected in the table, they have the ability to do a lookup for the relevant locations (implemented in the combo box).
I'd like the user to be able to add a new location item in the computer table, and have that value be added into the location table with the corresponding areaId as well. Am I looking for cascade update or something of this sort?
Thanks anyone. This is my first post here, I'm quite new to microsoft access as a database tool.
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Jan 2, 2015
We are on Win7 with Office 2013 (32-bit). I have had to migrate my application away from a network that is open to the web. I am now on a more isolated network. My problem is that I can no longer use Outlook for e-mail.
I knew that you can use CDO to send SMTP via a Mail Relay server. We've got one of those on this isolated network... but there is a show-stopper here. When setting up the configuration portion of the CDO message, there are these references using
CDO.Configuration.Fields.Item("HTTP:schema.micro soft.com.... etc.) = value
These references are how you define the SMTP server, server port, authentication method, etc. My problem with this is I can't get to that Microsoft site from the isolated network. The SMTP Relay won't do this lookup for me and I have no general internet access.
When I looked into the CDO library, I found that there were definitions for the fields like cdoSMTPAuthenticate and cdoSMTPServer and cdoSMTPServerPort - but when I attempt to use them, Access doesn't seem to like them even though the CDO library is checked in my references list and those values are defined. For what it is worth, the library file says it is version 6.6.7501 (or something close to that), so it is not the older version. The revision date is 6/6/2012, just about right for a file that would have been included in Office 2013's library set.
How to use CDO when you can't do the HTTP lookups? (I know how to use it when the lookups work...)
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Apr 25, 2014
I have one attribute in the table and the table is normalized. But we have the same attribute in two different forms, one with a table lookup and the other with a free form text input. I'm trying to rationalize this for a dashboard output.
Do I keep it as one attribute or do I make 2 - one for the table lookup and 1 for the free form input? What are the pros and cons of each?
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Oct 16, 2013
I have a Multiple Value Combobox that I have linked to one of my forms and I am trying to write some vba code that will allow on update, "if a certain item is clicked open up a different form".
Here is the Multiple Value Combobox Multiple value combobox3.JPG
Here is the formFormaccess.JPG.
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Oct 22, 2014
I know how to have multiple columns fill a lookup in a combobox both from a table and a query. But I need to have the other fields that aren't saved by the combobox saved in the neighboring columns. So, my primary table is a master list of chemicals to be analyzed along with their respective registry numbers. I know what most of the programmers say about repetitive data being bad form etc. These names and registry numbers will NEVER change, so I'm not worried about a change causing problems later. I'm trying to build a separate tables that will have specific chemicals and the methods that they are analyzed under that effectively copy from the master list, but add their own quality control criteria. Further more, not all of my clients need all of the chemicals that are available for every method. It should be noted that not all chemicals are analyzed by the same methods and that some methods will have some of the same chemicals as others. I need the registry numbers because this is what the analysis software uses to uniquely identify each chemical and I need the name because names are easier for me. Long story short, I need both of these pieces together. It was suggested to have a macro copy the remaining columns from the dropbox in the table to the other columns in my table, but I'm not sure how to do this (I'm still very new to Access and my VB is very rusty). I understand how to do this for a form, but when client reporting lists become involved later on, this will make my database very bloated to have a form to populate each respective table.
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Jan 23, 2006
Hi,
I'm fairly new to access.
I'm trying to design a database for my work network which will show how nodes are connected. I currently have the following tables:
section - refers to agreggate cable links between buildings/sites
media - refers to individual links
Network_element - refers to switches/routers
section (section_id PKEY,media_type, start_site, start_building, start_cabinet,
end_site, end_building, end_cabinet).
media (section_id PKEY, from_pair, to_pair, from_ip, to_ip)
Network_element( Name PKEY, MAC, IP)
I'd like to be able to make sure access will only allow from_ip and to_ip to be entered if there is a corresponding value in the Network_element table, however I do not know how to enforce this.
Any help much appreciated.
Thanks
Dan
ps - if anyone has done something similar, I'd be keen to see how they gone about it.
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