Forms :: Copy Record From Previous Field If No Specific Combobox Value

Oct 30, 2013

I have an access form that needs filling in daily by various people.

It's to document changes to a website and I currently have a combobox box set up for the various sections to state whether they are AMENDS, REVERTS or NO CHANGE.

I have set conditional formatting to then highlight these sections but am also trying to get it to work so that if the user chooses "NO CHANGE" then the data for that field copies over from the previous record.

I have set this up in the AfterUpdate code for the combobox, but nothing is happening, not even an error....

Code:
Private Sub COMBOBOX1_AfterUpdate()
If Me.COMBOBOX1 = 3 Then
Me.[FIELD_TO_CHANGE] = DLookup("[FIELD_TO_CHANGE]", "tb_TABLE", "[ID]=Forms![form_FORM]![ID]-1")
End If
End Sub

(Where 3 is the value of NO CHANGE in the combobox, and FIELD_TO_CHANGE, tb_TABLE and form_FORM being the names of the various elements)...

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Jun 2, 2015

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Jun 22, 2013

It is a continuous subform (Names: Form = ClientUpdate / Subform = ClientUpdateSub.

All of the data implicated here is direct and in the subform's query table including the button we want to program.

(This is my example but it wont stay in columns in this "post box" )

IDNo App _ID App_Freq App_Date GetDates Action_Date
22 18 56 21-Jun-13 BUTTON 14-Jun-13
21 19 56 16-Aug-13 BUTTON 9-Aug-13

*

The GetDates Command BUTTON should generate the red data above, like:

Private Sub GetDates_Click()

Go to a new record
Go to the field App_Freq and fill it with:
Copy/paste the data from the field of the same name in the previous record
Go to the field App_Date and fill it with:
data based on this calculation using the PREVIOUS record fields: App_Date + App_Freq (which are days)
Go to the field Action_Date and fill it with:
data based on this calculation: App_Date (of current record now filled out - step above), minus 7 (days).
End Sub

That's it!

All the dates format is set to medium date. An error message should come up in case App_Freq is empty, for example

Also note that the data can be manually changed at any time and should not revert to its last calculation. The button only generate data into a new record.

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Dec 10, 2013

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In each year there are 2 sampling seasons. In each sampling season there are up to 20 dates on which samples are taken. On each date there are up to 50 sample stations recorded. And at each station up to 20 species can be recorded.

In order to enter each species caught in a survey, the end user will potentially have to fill the season box with an entry 40,000 times. For each season there will be 20,000 date entries to be made. For each date, 1,000 station code entries, and 20 species entries for each station. What I would like to happen is this.

When the end user is entering the data, he or she will be working through the hierarchy from the ground up. Ie., they will enter a particular species' data (abundance, weight, length etc) at a particular station on a particular date during a particular sampling season. The next entry will be a different species at the same station on the same date during the same season. I would like the duplicated information from the previous record to be copied across onto the new one so that all the end user has to do is enter the species name, abundance weight and length data.

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I would like to do this from a sub-form. I can copy a whole record, no problem, but can't seem to change field values.

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