Forms :: Create Form To Update Multiple Tables At Once

Jan 9, 2015

I'm working to create a staffing database that houses changes to staffing week over week.

I have one primary table, the "empMaster" table, that stores the employee's name, contact information, etc. I have other individual tables for noting which employee reports to which manager, what their business title is, what group they're in, their training history, etc.

Once I've populated the empMaster table with employee information, I want a form that allows me to update each of the other tables IF there as a change. Some weeks will have a manager change, some only a business title change, some a group change, some a training change, some all of the above. The problem I run into is that I will sometimes process hundreds of changes a week, sometimes only 10-20 so I almost have to use datasheet view for mass edits. I'm relatively new to Access and I'm having a hard time getting my form to allow this level of flexibility and to update all fields needed.

When I build a form that includes more than two tables (let's say I want to update a Manager and a Business Title), the form will not work and populates nothing. I believe it's because Access wants there to be an existing record to match to across all three tables and there will not always be.

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Forms :: Create Form That Will Update Multiple Tables?

Jan 31, 2014

How do you create a form that is not tied to one single record source? In other words, I want to be able to select the record source that it updates. I have a bunch of tables that have the same data structure but are separated due to geographical nature among other reasons. Is there a way to do this?

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How To Create A Form That Can Update Data Linked To Multiple Tables

Jul 30, 2012

I'm using Access and Excel 2007.... I know how to import an Excel spreadsheet as a table.

I have several supplier price lists in Excel. I want to keep my vendor price lists up to date.

When one of my vendors tell me that a price has changed on a particular item, I figure that I could have a form that I could use to enter the changes.

I believe the form would look like:

Field: "Vendor" (drop down list to choose from. Name of the Supplier price lists) Required.
Field: "OEM" (Key Field found in each table) Required.
Field: "Brand" (Field found in each table) Not required.
Field: "Price" (Field found in each table) Required.

OEM would be the unique key field.

If I enter the Vendor name and then the OEM number it would show if there is already that number in the Vendor price list and I could make changes. Or I could enter new data in that vendor price list.

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Forms :: Create A New Record In Multiple Tables Simultaneously Using One Form

Nov 17, 2014

I currently have a pharmaceutical lot database set up in the following format:

MFGData (table w/Manufacturing Info)
QAData (table w/ Quality Assurance Info)
QCData (table w/ Quality Control Info)
PASData (table w/ Process & Analytical Science Info)
SCData (table w/ Supply Chain Info)

[Code] ....

Each table has a corresponding form for data entry in each area. The tables were subdivided in this way in order to limit each department's ability to edit the data of other departments. The only field common to each table is the drug lot number, or "Lot #" (which is the primary key of each table).

I wanted to make it so that when Manufacturing enters a new lot number on frmMFGData, it automatically creates that lot number in the other 4 tables. This process mirrors our actual real world business process, where drugs are manufactured and assigned new lot numbers by our manufacturing team, and then other departments simply reference those numbers when doing their part.

To accomplish this, I went ahead and set up 1 to 1 relationships between the various tables using their "Lot #" fields, establishing referential integrity and enabling cascading updates. However, when I attempted to enter a new lot number into frmMFGData (the manufacturing form), it didn't seem to appear in any of the other tables. If I edit an existing lot number and change it to something else, the change does carry over to the other tables, so I know that the cascading updates are working in some capacity.

If cascading updates cannot "cascade" new records, then is there any other way to accomplish this?

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Forms :: Create A Form Using Combo Box To Populate Multiple Fields And Tables?

May 26, 2013

I'm trying to create a form using a combo box to populate multiple fields and tables.

I've created a text field to display the added information using this format:

=Comboboxname.Column(x)

in the text box control source field, and this works for display purposes.However, I need it to populate this data into a field on a table.

For example:

My combo box looks up data that has 2 columns, Part Number and Description.

The control source for the combo box is "Part Number". And that populates the part number in the "Main" table no problem.

The text box I created using the above format in the control source populates the field in the form, but not the "Main" table.

Is there a way for the other (description) field to also populate the "Main" table as well?

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Forms :: Update Multiple Tables From A Single Form / Page?

Jun 27, 2013

My database allows you to log issues (see attached)

An issue will belong to the project, the project may have multiple test plans.

The issue will also be the primary responsibility of a company, and that company may have multiple contacts (people)

Now, i could create a form over the top of each table but then if someone wanted to add a new project, testplans for that project, suppliers (companies) for that project AND new contacts for those companies, they are going to end up going through loads, and loads of forms.

So my question is, what approach would you recommend to create a control panel where they could add these items with the fewest number of page switches possible? (preferably none.

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General :: Update Table Based On Form - Create Multiple Rows

Apr 15, 2014

I have a table with the following columns: Task, Visa type, time it takes to perform the task. There are several taks that are performed for all visa types. I want to create a form to enter data to the table in which for the field visa type I have a list box that can allow multiple values, however, I do not to create a single line with the task and on visa type all the types of visas selected. I want to create a line for each type of visa with the information introduced.

I don't know if this is possible, the reason for which I want for the form to create several rows depending on the visas types is because then I have a query that sums all the types of visas. Can this be possible? I don't want the people to introduce manually directly to the table the data and also that for the same taks they have to enter manually 50 rows with values. I want it to be more simple and easier.

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Update Multiple Forms/tables

Apr 7, 2006

I would like to create a text box where I can input todays date, then I want to be able to select the tables I want to update with that information.
So if I input todays date I can then update my Stock, Sales and Control tables with todays date. Tomorrow I would only like to update the Control and Tape tables with it as its the weekend.
I been playing around with 'new date for next record' scenario but the problem is that on the weekend we would not input any data into some of the tables.
Hope I've explained myself clear enough.

Thanks

Tim

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Update Form Based On Multiple Tables

Feb 9, 2006

My db has several tables tb1, tb2 tb3 tb4 ..... I have link tb1 to tb2 (tb1Id to tb2)and linked tb2 to tb3 and tb4 (tb2Id to tb3 and tb4)
I have created a form with several field from tb1 and tb2 and a single field for tb3 and tb4. All of the fields except one for tb1 are use to make a decision based on what they display. The only field that is updated on the form is a date conversion field from tb1. once you update this field it will auto populate a date field on tb1 with current date. you then have a choice of 4 commands to activate based on what is displayed form the rest of the form.

my problem none of the fields can be updated. can any one help

qry the form is based on

tb1 [Name]
tb1 [ID]
tb1 [date conversion] 'this is the only field that is manualy updated
tb1 [date] 'updated base on date conversion field being updated
tb2 [field]
tb3 [Yes/no]
tb4 [yes/no]

based on what is displayed on the form you have 4 choices of cmd buttons.

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Queries :: Update Multiple Tables From One Form

Feb 10, 2014

I have 2 main tables. One with Data that I get from an outside source and cannot be changed. The other is one that needs to be updated as needed. I have a few look up tables so I can identify the codes with the descriptions. In 2003 I was able to make a big query and link my forms to the query to make modifications. I am not able to edit any information in the 2010 query. The people want it to work the way it did in the past but I am not skilled enough in access to do that. Is there an easy way to use a query when updating the form? I used to be able to edit the query itself and it would feed back into the existing tables.

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Forms :: Create Multiple Records On One Form?

Mar 19, 2014

I've developing a QA/QC database for testing chemical products and I'm stuck on the best way to continue with adding multiple records by using one form.

I have two tables:

tblProductSpecs with two primary keys, "ProductName" and "TestName"

tblResults with three primary keys, "ProductName", "TestName", and "LotNumber" and a number field named "Value"

A product can have multiple tests associated with it, e.g:

ProductName - TestName
XXX - Density, pH
ZZZ - Density
YYY - % soluble, cloud point , freeze point
This is my tblProductSpecs table

I want to store the "Value" of each "TestName" of the "LotNumber" of that "ProductName" in tblResults by a form. (All TestName values are number values).

I want a form where I can select "ProductName" and have the "TestName"s displayed for that "ProductName". Then I want to store the value of that "TestName" for that "ProductName" and "LotNumber" in tblResults.

The problem is that each test per product per lot number is a record and I can't figure out a way to create multiple records from one form.

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Forms :: How To Create A Form That Inputs Multiple Rows

Mar 18, 2014

I would like to make a form that can insert more than one row at one time. Something like add first column, then ask the user how many of the second row they would like, then prompt them for what is in the second row then add the information for the rest of the columns and have a separate row for each of the second column. So every row with have the same first column, but from there have a different row for how ever many desired in second column. So lets i enter for the first column, ABC, then I wanted 3 rows with ABC, then prompts me for the rest of the information for each of those rows separately.Something looking like this, oh and it would be updating an already existing table.

ABC|asdf|asdf|hgaf
ABC|hs|hasd|auio
ABC|JKL|ASE|ASDF

EDIT: I would also like to know if it is possible so it does it in ranges and dont have to do it manually like you enter the first column then enter a range for the second column and a bunch of rows are made with each value in between the range that was specified.

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Forms :: One Form To Create Multiple Data Entries

Dec 30, 2013

What the database currently has: A payment entry form consistenting of many fields. This form populates a payment entry table. Some of the fields within the payment entry form are linked to other tables and queries for data (such as a recipient list).

What the database now needs: A group payment option. Should ten people attend a dinner, the total cost needs to be divided among the attendees, and then the payment entry form table populated with ten different entries and the subdivided cost of the dinner per person.

My thoughts: The most ideal thing to do is to have a hidden recipients window show up when the user indicates that this is for a group event. The user could then add all the additional recipients (beyond the primary which is already collected on the form), and the total amount for the meal. The database would then generate an entry for each recipient listed, dividing the total cost among them, and then simply duplicating the rest of the information as is.

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How Can I Create A Sales Form That Can Update Both The Product And Sales Tables

Oct 11, 2007

Am creating a Product-Sales Database, and I would like the corresponding Sales made in the Sale Table to be automatically deducted or to be reflected in the Product Table. The product table contains all my stock and has a relationship with the Sales Table. The Sale Table does not necessarily include the Stock. How can I create possibly a Sales Form that will be used as an entry point for all the products (stock) sold and automatically register the sold products in the Sales Table and at the same time make the required adjustments in the Products Table.

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Forms :: Create A Form That Incorporates Number Of Different Tables And Tabs

Mar 7, 2013

I want to create a form that incorporates a number of different tables & tabs. When I switch tabs (which represent the information on the different tables) I need it to be consistent with the main table and all the information that follows it from the different tables.I've been told the best way to do that is with a parent form but I haven't been able to find an EASY step-by-step instruction on how to do that.

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Forms :: Update Two Tables From One Form

May 22, 2015

I wrote a database for my daughter's dance school. There are two tables, one for personal details, the other for exam results. The data is separated this way because when I was given it all, I got it from two people in an Excel file.

When I programmed it, I had the Primary Key in the Master table auto-generated (an Integer) which I also used as the Primary Key in the ExamResults table. All the data manipulation is handled in code by Event Procedures.This is the code to update the Master Table when a new pupil's details has been entered and the 'Submit' button on the form clicked:

Code:
Private Sub btnSubmit_Click()
On Error GoTo btnSubmit_Error
Dim curDatabase As Database
Dim rstNameAddress As Recordset

[code]....

The woman who uses it told me the other day that she can't update the exam results for any pupil she has put into the database since I gave it her - records of pupils entered by me are OK.When I checked the code I realised that when a new record is created, there isn't a corresponding one in ExamResults. when is the Primary Key first generated and how do I program the form to update the new pupil's details in the ExamResults form when the Master table is first written to?

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Forms :: Unbound Form To Update Two Tables

Jul 31, 2015

I have two tables that I want to update from data in an unbound form. How do I capture the ID of the new record created in table 1 in order to write it to a field in the new record being created in table 2.

Table 1
id
f1
f2
f3 and so on

Table 2
ID
Table 1 id
F2
F3 and so on

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Forms :: 1 Form To Multiple Tables

Mar 25, 2013

I currently have 1 form linked to 1 table which data from another table is appended to for editing, re-appended to original table and then rows are deleted. However, this process will need to be done by 4 other users soon and I needed to know if I need to create 4 separate tables and 4 separate forms or is there another way to implement this? The append query has clauses that will display only a specific user data for editing, however, I do believe that if 1 user is in the editing table, then when 1 of the other 4 users attempt to run the query to append their data from the original table, they will get an error message that this table is already in use. I just need to know if there is a way to set up an alternative to re-creating 4 tables/4 forms again.

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Create / Update A New Table Automatically Based On Two Other Tables?

Aug 6, 2015

I created two tables, let's refer to them as Cars (VW, BMW and Audi) and Colours (White, Black and Grey).

Is it possible to create another table based on these tables - i.e. in the new table the rows will be the Cars and the columns the Colours as such:

White
Black
Grey

VW

BMW

Audi

And should I enter another Car or Colour in one of the first mentioned tables, then I would like this "new" table to update automatically. For example, if I have a new Car (say, Merc), then I would like the "new" table to update to the following:

White
Black
Grey

VW

BMW

Audi

Merc

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Forms :: Creating A Form From Multiple Tables

Aug 20, 2013

I am trying to create an input form for input to tables.There is a main TblContacts table with fields such as: LastName, FirstName, Address, etc. There are also ID fields for the Company and Country and joins to the Company and Country tables, each with just ID and name fields.I want to have all the fields from the TblContacts table and the Name fields from the Company and Country tables on the form. I want to be able to select the Name fields from the Company and Country tables from combo boxes and for these also to populate the Company and Country ID fields (from the TblContacts table).

To create the form, I selected Create Form whilst the TblContacts was open. Then, I added the combo boxes pulling the names from the Company and Country tables.My problem is that the selection of the Company and Country names above is NOT populating the Company and Country ID fields on the form (taken from the TblContacts table. I have checked in relationships that the joins have been created.

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Forms :: Form Connecting To Multiple Tables

Oct 6, 2014

I want to create a form that has several parts(5), that will direct to 5 different tables(they will all be connected). I want to keep it as one form because if I'm successful it will be easier for people to transition from a paper to electronic form(if the format is similar). I don't want any subforms, I just want to be able to direct the information to different tables.

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Forms :: Updating Multiple Tables With One Form?

Jun 11, 2013

I have data that needs to be entered. It is the same data across 3 tables but only for the first three columns, then it is different. I can create a form for one of these but not for all three.

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Forms :: Form Entry With Multiple Tables?

Jul 19, 2013

I am currently working on a form that involves several linked tables. Since our personnel got so used to a certain form format, I have scanned the form and imported into an access form as a background and have laid corresponding fields on top.(I have attached a snapshot of the form). This works great for a view only form, but I can't seem to add/edit records using this form because of the table relationship. I have done some research, and found that one way to get around this problem is to use subforms, but that would kill the form format. Another way I have seen (which I am not sure how to do) is to have a temporary field and once you hit the submit button it will then fill out the tables.

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Forms :: Search Form For Multiple Tables

Jun 30, 2015

I am fairly new to Access and am having some trouble creating a search form. I have numerous tables, which contain information regarding clients and contracts, that are all connected by relationships. I would like to create a form in which I can type in the name of the client and pull up all the information regarding it from the various tables (i.e. when it was signed, the amount, and etc).

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Forms :: Linking Multiple Tables To A Form?

Aug 26, 2014

problem is that i have 2 tables - Consolidated Orders, Customers.

Customers has 2 fields with a record inside one field with the clients name , but it also has an address in another field in the same table which i want to link to the name of the client because in my invoice i show the companies name and to the left of it i show their address.

i wish to link the two fields together so that when the name shows up, the address of the client will be to the left side .

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Forms :: Creating A Search Form For Multiple Tables

Jan 9, 2014

I am creating a database of bird banding and breeding records for the refuge where I currently intern. To do this, I have created the following tables:

Adult Banding Records
Nestling Banding Records
Historical Banding Records

The specific issue:

I have already created forms for entering data into these tables, but now I would like to create a "search" form that will use the primary key (which is always the band number of the individual bird, across all tables) to search ALL the tables and pull up all the information on that record. This will be convenient when we recapture a bird that is already banded, so we can look up their information in our database. Also, since I plan to add many more tables, it would be nice to not have to search each table individually.

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