Forms :: Creating New Records On A Form With A Query As Record Source
Mar 29, 2014
In my database I have a form who's record source is a query. That query is based on a table, and have set a criteria on one of the fields.
When I use the form to add a new record I want the value of the field in question to automatically be what I have specified in the query.
Instead, the record is added but without having that value in the field, and when I go back to the form it doesn't display the record because it doesn't meet the criteria specified in the query that the form is based on.
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Aug 20, 2013
I have one form which houses all my product information via the use of a query and subforms where appropriate. I would like to filter it in order to find records missing certain information.
I want to filter the information using a combo box.
The combo box has a user friendly name (Product Dimensions) and the name of a query related to that name (qryfilter_missing_prod_dims - this query is the record source query for the form plus the query that has the missing info, the query is set to return all records that match ie. all records that are missing info).
I want to write a vba code to filter my form based on that query.
And i can't get it to work using the cmd.applyfilter (docmd.applyfilter me.cbo_missing)
I've also tried to use me.recordsource. when i do it filters perfectly, but i can no longer edit any of my data in the form.
How to filter my form using a query that is not in the native form's record source?
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Jul 27, 2005
In short can I display a field on a form that is not in the forms field list without using a sub-form? I am trying to show a value from a query on this form. I tried this in the control source:
[qry_op500_entry_delta]![countofphone model]
I get an error stating that this is not in my field list for the form.
If the answer is No or if needed I can give more information on what I am trying to do.
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Apr 27, 2013
Is it possible to assign a query to the recordsource of a form dynamically? I assume the answer is yes. Can this action be done when the form is not open? If yes what is the correct syntax to use when the code is in a normal module as a public sub? I tried many possibilities and could not get it to work.
Code:
Dim ForNm as string
Dim Qry as string
ForNm = "PersonalFm"
Forms(ForNm).Recordsource = Qry
Forms![PersonalFm].Recordsource = Qry
[Forms]![PersonalFm].Form.Recordsource = Qry
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Jul 28, 2013
I am setting up a generic form template that will enable me to maintain data in a standardised way. All generic code is stored in a module. There is very little code specific to the table being maintained. Much of the form functionality is determined by data held in supporting tables therefore data driven.
When a form is loaded a commonly named query is created that is used as the Record Source of the form. This query only ever returns one record and uses the value of textbox on the form as criteria in the unique id field.
Despite immediately creating the query in the Open event of the form, Access tries to process the form first and returns an error as the Record Source query applies to another form, the one last opened.
How can I create the query before anything on the form is referenced / processed without creating it before the form is opened?
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Jun 18, 2014
I have an "Returns" master form that contains two subforms. The subforms contain items that we are returning back into our inventory. The underlying queries in each subform show only those records where the "Return Date" is null. The query(s) works fine, except that if there are 3 items that need to be returned there are 3 records that show in the master Returns form. I tried the Totals option in the query but the I need that Return Date on the subform. I only want one Returns master form to show the 3 records (not 3 records of the same master form).
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Jun 19, 2014
This code loads a new subform in the frame. It then scopies a value to an input field but then i need to set the record source and display the data. This latest pasrt does not work.I've been trying for some time now by changing the part before recordsource but no luck.
Code:
gekozenwo = Me.Keuzelijst0
Forms!switchboard.subfrmWindow.SourceObject = "frmInformation"
Dim frm As Form
Set frm = Forms!switchboard.subfrmWindow.Form
frm.DataEntry = True
Forms!switchboard.subfrmWindow.Form!Tekst33 = gekozenwo
MsgBox gekozenwo
frm.RecordSource = "SELECT * , [orders_maint_detail]![woisnr] & ' / ' & [orders_maint_detail]![Ordernummer] AS Expr1 " _
& "FROM orders_maint_detail " _
& "WHERE (((orders_maint_detail.woisnr)='" & gekozenwo & "'));"
Me.Requery
wonr = gekozenwo
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Apr 4, 2013
I want to use a query as the record source of a subform. I want to be able to actually write the query out, not refer to a query object, because I want to change the query on the fly using VB.
This subform displays records when I have it opened by itself, but will not return records when it's displayed as a subform. Does writing the query out not work for subforms?
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Oct 18, 2014
I have a main form with two unbound text boxes that filter a subform with a select query in the record source. The problem is that it only works sometimes.when I copy and paste the SQL into a query instead of the form it works all the time. for example when I open the query and the form side by side with the same SQL the form does not show results but the Query does, and yes I have "requeried" both of them after entering criteria into the unbound text boxes.
Here is the SQL:
SELECT [Quote_ID] & "-" & [Version] AS QuoteIDv, tblQuoteID.Quote_Type,
tblQuoteID.Quoted_By, tblQuoteID.Agency, DLookUp("[Contact]",
"tblContacts","[QuoteID] = '" & [Quote_ID] & "' And [Version] = '" & [Version] & "'") AS contact,
tblQuoteID.Quote_Date, tblQuoteID.FileName, tblQuoteID.FileLocation, tblQuoteID.Amount,
tblQuoteID.Active, tblQuoteID.Quote_ID, tblQuoteID.Version, tblQuoteID.Selected
[Code] .....
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Jan 15, 2014
Access 2013 on a Window 8.1 system.
I have a combo box based on a look-up table which I use to filter the records in the form. Seems after closing the form and reopening it, the filter remains.
I'm not sure if this is referred to filtering or restricting the records.
The value in the record source doesn't get changed but the records displayed don't reflect this. The records shown are the last filter I selected in the combo box.
The only work around I have found is I must explicitly set the record source in the on open of the form.
The was not occurring with access 2010. And I have made no changes what-so-ever.
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Nov 4, 2013
My form has a Record Source of qry_Profile, it is a query that shows the user the records of the dogs that they currently own. I want to put a button in the form footer to allow the user to show the records of all the dogs that they have ever owned.
So my question is how do I change the record source with vb.
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Aug 7, 2014
I have a navigation form that has a tabbed form on one of its tabs. The tabbed form has a 'current client' query record source and allows one to choose from a list of current clients and when a client is selected - details relating to client are displayed on various tabs on tabbed form.
I want to duplicate tabbed form and change record source to a query selecting 'exited clients' so I can see same information but for exited clients.
I have created a new tab on navigation form for my new exited clients tabbed form and changed record source by creating a new exited client query but when I change record source on exited client tabbed form it automatically changes record source of current client tabbed form to the exited client query and visa versa.
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Aug 16, 2013
I would like to know how i can have a continuous form or subform with dynamic record source.
Before I was using a list box with dynamic row source and i had not problem.
Now about the continuous form i have problem when i define record source of form on the fly how we have to add fields to the form.
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Feb 23, 2005
I have Form A that has a combo box and a "Submit" button. When the user clicks on the Submit button it needs to open Form B. Recordsource of this Form B is "Query B"
Item selected on the combo box becomes the criteria for "Query B and Form B needs to be opened based on that criteria.
What is the easiest and fastest way (no dlookups please!) to do this?
If an illustration is possible through an example that will be wonderful.
Thanks in Advance.
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Apr 10, 2013
My form with record source of query has stopped allowing edits.
I have reviewed property setting and do not understand what's going on.
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Mar 25, 2015
I have a form that is linked to a query by its Record Source.In one of the Text boxes I want to appear the number of rows in the query where Days = 4 so I thought I would try to use DCOUNT as the Control Source for the Text Box. However every expression I try for DCOUNT throws back error? or name?. How to sort my code?
=DCount("[EPISODEUNIQUEKEY]","1-12 Show Records by Date Range","[Days] = '4'")
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Apr 24, 2014
I have a form that shows multiple rows of linked/child records.The form in question is the "frmFilterNumberTypeView" form. When a particular filter is used (installed on an automobile), I would like to be able to click on the corresponding "Installed 1" button left of the filter number, so that by code, I can reduce the Qty on Hand by One, and insert the corresponding filter ID to the History table, along with the date/time the filter was used.
how to reduce the Qty on Hand, nor how to do the updates to the History table, I'll figure that out myself over the next week or two (hopefully it won't take that long). What I'm trying to figure out here is how I can associate the red "Installed 1" button with the filter to the right of whichever button I press.
how to sort the filter column on this same form. I'm fairly certain that this would be very easy to do if the subform in question was populated by means of a corresponding query, but I'm afraid that if I go that route that I'll spend another 20+ hours trying to figure out how to get the proper filter records to match the filter manufacturer, not to mention having to next figure out how to link the table so that if I modify any particular filter record, that I'll be able to have the associated table update accordingly.
Is it possible to sort the filter column without the subform record source being a query?
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Oct 20, 2014
The recordsource is a query with over 6,000 records. The form currently lists the records in datasheet format with header and footer for things like buttons and filtering. The client wants to be able to go from page to page of the souce query, showing 100 records on the form at a time.
But at the same time, they should be able to filter or sort the data source in it's entirety. The person who created the form came up with what seems like an awful solution to the problem. It seems to use a random number generator to determine how many records to portray at a time. I see this in the code as well as in operation, because the number of records on page to page varies. It doesn't even start out at 100! Worse yet, using a sort on the page only sorts the records that are visible.
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Apr 8, 2013
I have a tabbed form in a navigation form with a chart on it. The records source of the chart is a query. The query runs when you click the tab and takes a long time. I changed the Row Source of chart to "" and that eliminates the query running on form load. I've read many posts on changing that row source when a command button is clicked. I tried
Code:
Me!Suspend_Trending_Dashboard![chart].RecordSource = suspend_trend_CHART
in the onclick event of the command button. This doesn't work. I've tried many variations of the syntax. I don't know if I have to tell the query to run after the row source is changed.
On a side note, the query criteria is based on beginning and end dates entered into text boxes on the form. This all works if the query loads when the form is opened.
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Sep 26, 2014
I am building a database where one Form displays records from 14 different tables. For some reason, when I recently try to add a field on to a form from a new table, the ENTIRE form loses the record source, and every single field that is already on the form gets that green dot in the corner with errors surrounding a record source that cannot be found. What am I doing wrong? Am I exceeding some limitations with forms?
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May 20, 2014
Have a form that contains fields AssociatedProject, AssociatedRelease and then the user hits a button to create a new record and a new form opens to display this newly created record which sets the fields and also sets a field called Type. There is no issue with setting the field values and the new record is created. However, when the form opens to display the record it displays another record instead (usually the one before it). I think it could be related to the fact that the db resides on a shared drive which periodically has slow connectivity. However, I'm looking for a solution, perhaps modifying the code?
Here's the code:
Private Sub Command17_Click()
Dim strSQL As String
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim ctl As Control
Dim varItem As Variant
On Error GoTo Err_Command17_Click
Set db = CurrentDb()
Set rs = db.OpenRecordset("Tbl_Main", dbOpenDynaset, dbAppendOnly)
[code]....
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Nov 29, 2013
I've created a simple database, with tables, forms etc but I've got stuck when I've tried to insert a 'Button' onto the HOME page which when pressed will display an invoice and give you the option of emailing to client or printing.
I think I've gotten messed up in my relationships or the macros which I've copied from another access template.
on the home screen, I click 'new quote' then 'view quote' when the window pops up and then when it tries to generate the invoice I get the error
'an action query cannot be used as a row source'.
I've put a copy of the database in my dropbox...
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Oct 12, 2006
Hi,
I am trying to create a textbox that will show a document number of the last record so when a user clicks add new document he/she knows what document number to enter in next. It must not involve the user looking a subform with the document numbers on it.
Thanks for your time,
Leon
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Jun 7, 2013
Can a query be used as a control source for a text box on a form?
=[QueryLibrary]![Kit] is the control source do I need to change anything else?
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Feb 5, 2014
I have created a Form based from a Table. On one of the fields, I need to be required inside the Form before moving to the next record of that form. I can not make the required field in the table, because I have to append information day to day.
Also, the required field is a combo box option that is limit to the list.
What kind of Code I can do inside the form of the specific field to make it required before clicking onto the next record. It does not matter if the processor closes out of the form before updating, only if moving to the next record.
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Apr 5, 2013
I'm trying to create a record for a table that has 2 attributes:
ContainsTracks
+album
+tracks
I have my main form, where the album is determined by a TextBox. My subform has a textbox that lists the tracks (in datasheet view). I have this set up and working fine.At the moment if I try to add a new record by typing a new entry into the subform I get the error: "Index or primary key can not contain a null value". This is because both album and tracks make the composite primary key of ContainsTracks.
My question is, how can I tell the subform to grab the value from TextBox1 in the main form as the +album when I create a new record.I have provided two screenshot that perhaps explain my predicament a bit better
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