Forms :: Database Design - How To Display A Field
Jun 12, 2014
I have a small access 2010 system. The database design was not good (replication of data all over the place) so I have been tidying up the design but have hit a few problems.I am using a form which contains amongst other things a customer name. The customer name used to be part of the enquiry table, and was picked up directly from there. I have replaced this with the key to the customer table.The only way I have managed to pick the customer name up is to change the control from a text box to either a list box or a combo box. I then have to set column count to 2 set the widths to 0 and 3 to hide the 1st one (the ID) and then set the bound column to 2 to show the customer description.
This is fine up to a point BUT the format controls on the list/combo are different from the text box so I can't replicate the back style and back colour (I had transparent and no colour respectively); the back style has disappeared and how to make the back color as "no colour".Also I end up with 2 little up and down arrows (for the list box) or ma bigger arrow for the combo.
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Apr 19, 2014
I have a Form which I have linked correctly to a subform. The Text boxes are showing in the Design view but are not when one switches to the Form View. Labels for Fields are visible in the Form View. Have even created a new subform and that will also not display the Text Boxes.
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Nov 12, 2013
I just finished a small Access-2013 database (accdb format).
Now I want to make it available to users.
How do I make an 'executable' (meaning that tables, forms, ... cannot be opened in design mode)?
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Apr 30, 2013
I want to create a country info database. For example, Qatar (country) and the Driving info required when driving in qatar and the visa info required.
I would like a form with drop down options and when i selected which country and then driving or visa, at the bottom it would display the specific info based on my selection in a memo field lets say.
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Jul 7, 2014
I have a question regarding the display of a list of numbers that are stored into a field of my database. Currently the numbers are comma-delineated which is fine with me, but I was wondering if there is a way to change the display of those numbers on the form so that it is easier to read.
Example:
current format - 1,2,3,4,7,8,9,10
desired format - 1-4, 7-10
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Oct 7, 2013
I have a form/subform that requires some fields from the Switchboard for its criteria. Last week due to no action on my part, it started asking for those values as Parameters instead (Forms!Data!txtInspDate), etc! The new form loads, but of course it is blank with no data. This happens if I load it from a command button or from the navigation sidebar... UNLESS I first load the switchboard in Design Mode, go to VBA window, then reload the Switchboard in Form Mode and press the button. From then on until I close the database, everything works fine!
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Jan 2, 2015
Am trying to display images on a form in a split database. I add the attachment field to the associated form's table and add the attachment control to the form but cannot get the image(s) to display on the form (the control remains blank). I can add the image(s) in table view (and display them) but double clicking on the form control also does nothing.
I think I must be doing at least the basics correctly as if I try the same thing to an earlier, non-split version of the database, all works as expected.Are there additional steps required to do this thing in a split database?
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Apr 1, 2014
I have a form with a memo field which is used by users to input transctiptions of Customer Contacts but the form is getting busy and the box now only 2.77 wide X 0.683 High.
this makes it impossible to read on the form even as a text box with scrolling..how to add a mouse over on it so that it fires up a large text/meg style box to display the contents?
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Sep 2, 2013
I am teaching myself Access 2007. I have a successfully imported my database to a table, and now I want to design Forms and Reports. It seems Access wants to basically display the data in either one of two formats, either Columnar, or Tabular. One Form displays the data in columns, with one field per line, and the other displays the data in rows, with one whole record per line. I need a Form (and Report) which will display more than one field per line, and use more than one line. For example, some lines will have 2 or 3 fields, then the next line may have only 1 or 2 fields. Following is a print-out of a record from my existing database (stored in a comma delineated .txt file and read and printed by a program written in DOS, QBasic):
.
461-1036 :c: Assignment of O&GL
Feb 28, 2008 Filed: Mar 20, 2008
Grantor(s): Plains Exploration & Production Company;
Plains Resources Inc.; Pogo Producing Company LLC;
Pogo Panhandle 2004 LP; Latigo Investments LLC;
Latigo Gas Services LP; Latigo Petroleum Inc.;
Latigo Petroleum Texas LP
Grantee(s): Oxy USA Inc.
Comment: Assigns 50% of Assignors' interest;
CORRECTION ASSIGNMENT at 466-493 deleting certain
properties from the description
[The attached .pdf file shows a better view of the print-out]This data is abstracted version of a document recorded in the public record in a courthouse. On the first line there are 3 fields:
1) the Volume-page,
2) A notation that we have a copy of the document, and
3) the title of the document.
On the 2nd line there are 2 fields:
1) the date of the document and
2) the date the document was filed in the courthouse.
The next 3 fields are displayed one at a time in columns. How I can get Access 2007 to display like this?
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Feb 17, 2015
I'm trying to sort and filter a continuous form. I want to sort by descending and ascending, but I also want to have a combo box for filtering. For example, there a combo box for sorting with Value List as the RowSourceType, the list would be "Ascending" and "Descending", and there should be another combo box to choose the field to be sorted with RowSourceType as Field List from a query.
My field names are: "LastName", "FirstName", "MiddleName". But I want them to appear as "Last Name:, "First Name", "Middle Name". I want to be able to change the display of the field names within my combo box which should come from my query. How is that possible? I already tried to put caption in the properties but it didn't work.
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Feb 27, 2014
I am trying to show an image on a form based on a user choice from a drop down box. For example, the user needs to choose a priority for a task. If the user chooses "Immediate" I want an image of an exclamation point to show up to draw attention that this is important.
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Sep 23, 2014
While applying filter in forms, i have 6 fields in the form and i want to display the data even one of the filed is with 0.
I used the below code, but this one display the data where all the fields are 0. I tried or in place of and but still its not working.
Private Sub Form_Open(Cancel As Integer)
Me.Filter = "[Placed]=0 and [receievd]=0 and [Ordered]=0 and [processed]=0 and [delivered]=0 and [closed]=0"
Me.FilterOn = True
End Sub
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Oct 1, 2015
I have a combo box in my report design and I would like it to display "true" values as a list with check boxes.
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Jul 27, 2005
In short can I display a field on a form that is not in the forms field list without using a sub-form? I am trying to show a value from a query on this form. I tried this in the control source:
[qry_op500_entry_delta]![countofphone model]
I get an error stating that this is not in my field list for the form.
If the answer is No or if needed I can give more information on what I am trying to do.
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Mar 25, 2014
In my form (source tblJobs) i input a contract number from tblContracts. but i would also like it to show the contract address when the contract number is entered. Both fields belong to tblContracts but i only wish to enter the contract number, the address will just be used as a reference as it isnt something i would have to enter again.
So for example
112 - Main Road
If i enter 122 in my ContractNo field i would like it to show the contract address for that specific contract.
Can i do this? If So how?
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Oct 1, 2014
I would like to display the sum of all the payments referred to an invoice, in an unbound field in a form.
The invoices are stored in the table FACTURAS, and the payments, in the table REC-COB.
The main form is bounded to table FACTURAS and it has a subform bounded to REC-COB. The INVOICE number connects both form and subform (N° DOC <-> FACTURA).
Table: FACTURAS
Field: N° DOC
Table: REC-COB
Field: FACTURA
Field: IMPORTE indiv
If I am displaying the invoice information of FACTURA "A1000", in the subform I currently display all its payments (stored in REC-COB) but I also want to display the SUM OF THOSE PAYMENTS.
I tried:
=DSum("[IMPORTE indiv]",[REC-COB],[REC-COB]![FACTURA]=[detalle_fact]![N° DOC])
* detalle_fact: name of the main form
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May 16, 2014
My intentions are to get my combo box to display data into a field in my form, when it is changed/selection is made. So far my form has the following:
Combobox: CBOCharacters
Field: CharacterGender
Both of these are in the same table; tbl_Characters. The data type for CBOCharacters is a number and its called CharacterID in the table.
So far I have created this piece of code:
Private Sub CBOCharacters_AfterUpdate()
Me.CharacterGender = DLookup("CharacterGender", "qry_StillNeeded", "[CharacterID]= " & Me.CBOCharacters)
End Sub
When I run this event procedure i get an error:
Runtime error '2471'
The expression you entered as a query parameter produced this error '[CharacterID]'
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May 21, 2013
I am new to Access 2010. When working with a form, how do I display the field list? The list of fields for the table associated with that form.
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Jul 27, 2013
Component that is capable of putting a timeline on an Access form and displaying records with a date-time field.
What I want, is for example:
tabevents contains two basic fields:
eventtime (datetime)
eventname (string)
eventcomplete (bool)
What I want to place on the form is a visual timeline which calculates the time between the first and last event and places all events accordingly along the line, spaced out, ideally with an arrow/marker that moves along the line as time progresses, highlighting any events that haven't been marked as complete. Double clicking on the event would allow us to mark it as complete.
I know this is a long shot, but thought it worth seeing if such a thing exists.
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Aug 8, 2014
I have a split form on my database where I have my combo boxes bound to a primary key but they display the description field so it's much easier to understand. Is there a way to do this with option groups? In other words, I would like the datasheet part to display the option group labels rather than the values so it is easier to understand.
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Jan 9, 2014
I have a continuous subform which queries a table of attachments. I'm using Access 2007 but not using the Attachment datatype; this DB will grow considerably and I don't want to waste precious space by filling it with bulky files. So instead, I have code which makes a copy of the attachment and adds the hyperlink (to the copy) to the table instead.
Now - I want to add a control to the subform to display an icon / image reflecting the file type of the attachment (Word doc, Excel s/s, PDF etc.)
But not sure how to go about it.
I was thinking I could use FileSystemObject.GetFileExtension at the point in the code where the attachment is added, and add a new field to my attachments table (i.e. translate "*.xls*" to "Excel", etc.) Then store / embed a handful of images for the core types I would expect and use an image control on the subform to display the image based on the value of that field.
But is that even possible / feasible?
Or, is there a handy API which can retrieve the icon associated with a file type based on what has been installed on the local machine (even if there is, there's still the problem of setting up the image control to display the appropriate icon specific to each record...)
Or, is there another control available which would be better suited to something like this than an Image control?
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Nov 8, 2005
Hello everyone. Im relatively new to access, i've only been using it for a few weeks. There are certain aspects that I cannot get my head around.
Is anyone willing to let me email them what I have done so far and the criteria for the database I am making and advise me where I am going wrong and where I need to be heading to get it right?
Thanks very much. Any help will be very much appreciated.
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Apr 15, 2007
When creating a database is it true that ideally i should avoid using the lookup wizard at table level and instead do that with combo boxes at form level ?
Thanks
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Feb 13, 2008
Hi
I have three tables
1 tblAssistFMWork in which is stored the fields JobNumber, SiteRefNumber, SurveyorNo
2 tbltable1 which has the field SiteRefNumber, Address1, Address2 etc
3 tblAssistFMSubJobNumbers which has the fields JobNumber, SubJobNumber.
JobNumber is the relationship between tables 2 and 3 and SiteRefNumber is the relationship between tables 1 and 2. There are other fields in each table but these are the relevant ones for this question.
Each JobNumber will have a minimum of one SubJobNumber but may have many. Each SubjobNumber starts at 1 for each new job so this may look like this in the table
JobNumber SubjobNumber
0001 1
0002 1
0002 2
etc
Each SiteRefNumber may have one or many JobNumbers
I wish to enter the date a SubJobNumber is completed and have been struggling with pulling the record into a form using a combo box because of the need to enter the JobNumber and also the SubJobNumber. So I decided to create a new table tblAssistFMJobDateCompleted which has the fields
JobNumber, SubJobNumber, DateJobCompleted
I need to report on a jobs status ie done or not done, but when I created the query for this it would only pull the records which have a completed date on them.
Could someone please give me some advice as to a way forward.
Thanks
Richard
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Feb 20, 2005
I have been reading other posts, and this where i should have started from the beginning,I am not very experienced with access (or forums as yous propably know) but can learn anything in no time (hopefully).
I would like to design a database to store all the info about a drag racing event including;
• event info (Event name, track name, event date)
• car info (Car name, gearbox type, diff ratio, engine name,)
• driver info (driver firstname, driver lastname)
• Engine info (make, model, engine compression, carburetor, front carburetor jets, rear carburetor jets, fuel pressure, engine timing at idle, total engine timing)
• Race info (track temperature, relative altitude, milibars, humidity, air temperature, tyre type, tyre size, tyre pressure hot, tyre pressure cold, stage RPM, shift RPM, reaction, 60foot time, 330foot time, 660foot time, 660foot MPH, 1000foot time, elapsed time, elapsed MPH, comments.)
My issue is design of tables and relationships. as you can probably see, obviously cars will do many runs at each event, and there engine setups and car setups(diff ratio) can differ each run. there might also be different drivers for the same car. weather info like track temp etc also change from race to race so I think it is possible I might need some sort of race time as-well. My main reason for the database, apart from organizing all my results would be so that I could do a run at an event and search previous races by the current runs weather info (relative altitude, milibars, humidity, etc) as to set the car up similar to keep it’s elapsed times consistent. Please, please, please help as I am at a total loss.
Thanks in advance!!
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Aug 5, 2006
Hi all
I've created a database from scratch. No data attached anywhere yet - I'm planning to input the data manually through my Form.
Well I have about 15 tables - CustomerInfo_tbl is the main table with the field RefNumber my primary key (it's an Autonumber which is sequentual). The rest of the tables are normal tables which I plan to link.(these tables also have RefNumber fields which are LongInteger) All the tables have about 10 fields in them.
So then I have 2 choices - I can make one big table (about 150 fields) or 15 tables with 10 fields each and the join them. I heard somewhere that it's better to have small tables and then link them up. So I'm going the smaller tables route.
I'll tell you what I did. I joined all the tables to my CustomerInfo_tbl with a one-to-one join. Then I made a Query, and then I set the RefNumber of the other tables equal to the RefNumber of my CustomerInfo_tbl.
I have 1 problem. When I enter some data into the form (I do not enter all the fields I leave some blank) it isn't displayed in the query, but it is displayed in the appropriate table. Only when I enter all the fields it is displayed in the query correctly and also in the tables.
Any help? I hope I made my question clear enough.
Thank you in advance.
Cheers
kruger101
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