Forms :: Deleting Record When Closing After Autonumber Has Been Incremented
Oct 15, 2014
I have a form that I want to open on a new record (with an Autonumber-based ID string that is a calculated field) and this uses a hidden field in the form when it opens to spawn a new record, ready to be related to some additional items in a join table. The user selects those from a list box.I want to add a "return to main menu without saving" button, but not matter what code I use, it obstinately continues to save the record.
Code:
DoCmd.Close acForm, "JobPlanfromCAFs", acSaveNo
on the command button - no effect.
I also tried this code on the form's BeforeUpdate method. No effect. The new record continues to exist.
Code:
If Not (Me.NewRecord) Then
If MsgBox("Would You Like To Save The Changes To This Record?", vbQuestion + vbYesNo + vbDefaultButton1, "Save Changes to Record ???") = vbNo Then
Me.Undo
End If
Else
If MsgBox("Would You Like To Save This New Record?", vbQuestion + vbYesNo + vbDefaultButton1, "Save This Record ???") = vbNo Then
Me.Undo
End If
End If
I suppose I can 'query out' incomplete records at other places in the database, but it's annoying to not be able to return to the same JobID again if you don't save it.
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Nov 3, 2004
I have a situation where I need to delete the last record I entered.
This is the sequence
1. The user selects that they want to add a new record (customer order)
2. I (using a macro) append a new record with some information filled out. This is shown in an input form (with lots of other info displayed) and I save the autonumber key to an invisible text field.
3. The user can then either SAVE or CANCEL. In the cancel I need to delete the record that was just added (see step 1.)
The problem is I need to close the form before I delete the record (thus removing the invisible text field containing the key to the newly created record). Once I close the form I don't know how to determine which record to delete (since I no longer know the Key) and I can't delete the record while the form is open since it is locked.
I am probably not doing this incorrectly but my issue is:
How do I delete (using SQL) the latest record an individual has created (which will always be the highest autonumber Key with the userID equal to this users's ID)?
Any ideas????
Thanks
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Feb 28, 2014
I have a Microsoft Access database with SQL Server backend with 10000 records in my table, I have a autonumber field and in my database the purpose of the autonumber field is just to keep the record sequence (not to treat as a unique identifier) and I don't want to use a number field to manually enter the sequence. Whenever the record is deleted or the user won't save the record, it put gaps in the record sequence, Is there any way to refresh the autonumbers automatically "After delete confirm" event or "After Insert/update" even.
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Jul 9, 2013
I have a form (frmAuditEntry) that includes a subform (sfrmAuditDetail). The user will enter audit information on the subform. There is a check box on the subform to identify containers that had errors in selection. When the box is check by the user, a pop up form opens where the user can enter the details regarding the type of error. The audit number and the container ID are carried over from the main form to the pop up form to link the information.
This is the code I have in the AfterUpdate event of the checkbox:
Private Sub Errors_AfterUpdate()
Dim rs As Object
Dim strBookmark As String
strBookmark = Me.ContainerID
Me.Requery
[Code] ....
This works great and keeps the focus on the record the user checked having errors so the right information transfers tot he pop up form fields. When the pop up form is closed, the focus goes back to the subform but keeps the focus on the container ID control of the record that the user previously checked as having errors (hope that makes sense).
What I would like to happen is this: When the pop up form is closed, I want the focus to go back to the subform but to go to the last blank record on the subform (if the user moved off the record before checking the error checkbox) or go to a new record (if the user did not move to a new record already before checking the error checkbox).
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Jan 25, 2006
quick question guys...
if i have a sales order that the sales order # is an autonumber and i manually delete the records my next new record still follows the last number i had before that is now deleted..
example
sales order 1001
sales order 1002
if i delete all the records on the table and clean it all out
the next new autonumber will be 1003...
i want it to be 1001 again...
and yes its set to an index of no dups
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Jan 25, 2006
quick question guys...
if i have a sales order that the sales order # is an autonumber and i manually delete the records my next new record still follows the last number i had before that is now deleted..
example
sales order 1001
sales order 1002
if i delete all the records on the table and clean it all out
the next new autonumber will be 1003...
i want it to be 1001 again...
and yes its set to an index of no dups
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Jun 15, 2014
I have a popup called by a subform to add a new record or edit a selected record. I keep getting "Runtime error 32502". The value you entered isn't valid for the field "|"
I have no required fields and all the drop down related fields have the right value type in them (That I can find)The only "|" reference I can find is in the OpenArgs content below when I load the form. If I'm adding a new record I pass two fileds via the OpenArgs
Private Sub Command52_Click()
DoCmd.OpenForm "AddDebtorPaymentFrm", , , , acFormAdd, OpenArgs:=Me![DebtorId] & "|" & Me![MatterId]
End Sub
or if I'm modifying a record from the subform on click I
Private Sub Text38_Click()
DoCmd.OpenForm "AddDebtorPaymentFrm", acNormal, , "[Transactions].[TransId] = " & Me.TransId, acFormEdit
End Sub
Below is the Popup Load code
Private Sub Form_Load()
If Me.DataEntry = True Then
Me.VariableHeading = "Add A Debtor Payment"
[code]....
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Aug 5, 2015
I have a "Search" form that I am using to search through a query in a list box of all of my Customers. Once the record that I am wanting to view comes up I highlight it and click a "View" button to bring up another form with the customers full record. When this form is open I am able to update the customer information and add User's to it if necessary.
My problem comes after I click on my save and close button that takes me back to me search form. I want to close the search form and the error I get is "The record cannot be deleted or changed because table "tblUserProfile" includes related records." I click OK and get a SECOND error stating "You can't save this record at this time. MS Access may have encountered an error while trying to save a record. If you close this object now, the data changes you made will be lost. Do you want to close the database object anyway?"
I have already made my changes and saved them in the form with the customer record so am not sure why I am getting an error when trying to close the Search form.
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Nov 8, 2014
I'm trying to execute some lines of code right after deleting a record in a subform, with a right click on the row I want to delete (the idea is that if a record is deleted the other ones should be updated by module1.tblUpdateLatestDocuments).
I've tried putting this code into the events On Delete and After Del Confirm of the subform, none of that worked.
Code:
Option Compare Database
Private Sub Form_AfterDelConfirm(Status As Integer)
Call Module1.tblUpdateLatestDocuments
Me.Requery
End Sub
Private Sub Form_Delete(Cancel As Integer)
Call Module1.tblUpdateLatestDocuments
Me.Requery
End Sub
Aren't there any events that I could use right AFTER the record has been deleted?
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Sep 3, 2014
I have been trying to figure out how to make a form refresh after deleting a record in a subform. The code in the combo box that populates the subform works fine. If you select the "Action" of "sign" from the unbound combo box above the subform, it places "Sign" in the the subform and then makes a checkbox on the main form [WillTake] = True.
But when I delete the record by right clicking on the entry, the focus is sent back to the main form so I can refresh the form and thus update the [WillTake] checkbox. I have tried just about everything. I can get the focus to a field on the form, but I cannot figure out how to refresh or requery the form.
The code to transfer focus is on the OnDelete of the subform.
I have included a watered down version of the DB.
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Oct 23, 2013
I am working on school project. I created priority table that has primary key (ID number) and other data, and three tables(also with data) that are linked to this table, with ID number of priority table and primary keys of other tables (relations many-to-many, I formed tables between them).
Problem: - my solution is created so that I can fill all neccessary data of ALL tables in ONE FORM. But ofcourse Access wants you to enter at least one field in primary table for opening new record, so that It links you to all other tables (in my case with ID number) - then It is possible to enter data of all other tables in whatever tab order you like.
What I want to do is that my autonumber field from primary table would automatically open a new record number when opening the form, without entering any data to primary table. Is that even possible ?
So far I tried to add another field in my primary table (Date/time format) and set the date to =Now(), and used macro of Refresh on form, but nothing happens. Date is shown in field, but Autonumber doesn't generate new number of record. maybe I did it wrong...
Any option to lock Tab order and force user to fullfill data only in desiring order ? I want to make solution more user friendly
I'm using Access 2003...
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Apr 12, 2008
I have two tables.
1. Persons (list of persons)
2. Job history (list of jobs)
each person have their own job history. all these jobs are stored in the job history table. when i delete a person i would like the job history for this person deleted as well. each job stored in the job table have a field with person name, so that it is linked to this person.
how can i do this? vba or simple properties options?
- Roy
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Aug 12, 2015
How can I put a field in my query, with all data hourly incremented between 01 January 2015 to 31 December 2015.
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Sep 8, 2013
I have a form set to the table Client Information with a subform set to the table Event Information. Client Information has a one to many relationship to Event Information.
There is a button that deletes the current record in Client Information--also deleting the related records in Event Information--then closes the form. The code works fine but a blank record in Event Information is apparently being created before the form closes.
Here's the VBA that I'm using:
Private Sub CmdDelReturn_Click()
Dim CmdDelReturnMsg As String
CmdDelReturnMsg = MsgBox("Delete event & client then return to front?", vbYesNo + vbDefaultButton1, "Delete and Return?")
[Code] ....
It's not a big deal because the button won't be used often and I can manually go into the table to delete the blank record. But if there's a simple solution to prevent this that would be nice.
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Jul 6, 2006
Hello All,
I have an ordering db that utilyzes the typical Form / Subform layout. I
would like to be able to delete a record from the Main form and maintain the
same postion relative to the other records. For example, if I am scrolling
through the records and want to delete record #45, After I delete it I would
like to be able to have record #44 visible to the user.
I am currently using (2) SQL statements to delete the records from the main
Order table and the Order Details table which are linked without Cascade
Delete Related Records being on.
I had set-up a recordset procedure to try and find the bookmark set before
deletion but the only way I can get the sub-form to not show a blank form (no
controls visible for the record just deleted and the #deleted in controls on
the main form) is to requery after the delete, which loses the bookmark. If
i place the ReQuery at the end it displays the records properly, (without the
blank record) but returns the record to the first record. I have tried
turning off any sorting references to OrderBy, etc. but it still returns to
the first record.
I have also tried using "DoCmd.RunCommand acCmdDeleteRecord" but it doesn't delete the record from both tables.
Dim rst As Recordset
Dim strSearchName As String
Me.AllowDeletions = True
Me.sfmOrderDetails.Form.AllowDeletions = True
Set rst = Me.RecordsetClone
strSearchName = Str(Me.sfmOrderDetails.Form.txt_Order_No.Value)
rst.FindFirst "Order_No = " & strSearchName
CurrentDb.Execute "DELETE Order_ID FROM tblOrderDetails WHERE Order_ID = " &
Order_ID,dbFailOnError
CurrentDb.Execute "DELETE Order_ID FROM tblOrders WHERE Order_ID = " &
Order_ID, dbFailOnError
Me.Requery
Me.sfmOrderDetails.Form.Requery
Me.Bookmark = rst.Bookmark
Set rst = Nothing
Thanks!
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Jul 20, 2006
Hi
I have a form with a button and a text box
The control source for the text box is a Number field called FileNo in a Table called File. THe default value of the text box is 0.
When the button is clicked a value is calculated using the last value under FileNo in the Table.
The problem is that I have to either navigate the records or close the form in order to save the new value onto the Table.
I need to be able to save a new value to the Table as soon as it is generated without having to close or navigate. So that I get some new value everytime I click the button without closing the Form.
(when the button is clicked 1 will be added to the last value under FileNo on Table File)
ViRi
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Jul 20, 2006
Hi
I have a form with a button and a text box
The control source for the text box is a Number field called FileNo in a Table called File. THe default value of the text box is 0.
When the button is clicked a value is calculated using the last value under FileNo in the Table.
The problem is that I have to either navigate the records or close the form in order to save the new value onto the Table.
I need to be able to save a new value to the Table as soon as it is generated without having to close or navigate. So that I get some new value everytime I click the button without closing the Form.
(when the button is clicked 1 will be added to the last value under FileNo on Table File)
ViRi
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Jan 31, 2008
Hey,
I have a form with 55 values entered. On closing the form, I need it to decide if this is a new record. If it is a new record, it loads all 55 values into an array. If all values are above 20,000, it goes ahead and closes the form. If any are below 20,000, it writes the record to another table and brings up that form to add add a comment.
Every thing does as it should except determining if it is a new record. What property will trigger it properly? All the properties I have tried either triggers it on all the records (even if it is an old record) or it does not trigger it and closes without prompting the code.
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Nov 4, 2005
I have a statistical program and the user constantly use the form to check calculations and get out without saving a record. In order to allow this with out writing to the table I used unbound fields and an accept and close command buttons.
This worked well until I added a subform to one of the forms. Now, if I just open that form and then click the close button, I get a blank record in the table associated to the main form. Is there a way to stop this?
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Jun 15, 2005
Hi
I have a form with a "Clear Form" button on to allow the user to delete the record they are working on without updating the database. A question window pops up asking if they are sure they want to delete the record, if they answer yes the form will clear and re-load without updating the database.
The OnClick Event Procedure will not allow me to delete the data, it always saves. I've tried
DoCmd.SetWarnings False
If MsgBox("Are you sure you want to abandon changes to this record?", vbExclamation + vbYesNo, "LogBook 2002") = vbYes Then
DoCmd.RunCommand acCmdDeleteRecord
DoCmd.SetWarnings True
Else
DoCmd.SetWarnings True
End If
but I get the error "2046 - The command or action DeleteRecord isn't available now." Is there another way, a better way?
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Nov 22, 2006
Hi All,
I have a very simple name and address DB. What I would like to know is "What is the easiest way of finding a record using the switchboard and then deleting that record from the DB?"
I am an Access novice so nice easy replies would be appreciated.
Many Thanks
Keith:o
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May 6, 2007
Hi All
I have 2 tables "Customers" and "Work in Progress (WIP)"
The "WIP" table is result of the form "WIP" where I input all my data for each job completed. I use a lookup control "JobNo" to input the customer details from the table "Customers".
The objective is to call up the customer details into "WIP" add the job details, then on save, delete the record in the "Customers" table.
If this is possible, could you give me some ideas how.
Thanks in Advance.
Geoffk
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Nov 9, 2005
If you delete a record, the auto number is deleted but the following number remains unchanged e.g. 1 2 4 5 6 (Record 3 deleted). How can you rebuild a table so the auto number remain sequential. Using Access 2003
Dave
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Oct 12, 2006
I have a form that is normally populated with records from a table based on a query. I have a new requirement that would allow the form to be a "New Record" that they could enter information and save to the table that is mentioned above. My problem is unless they finish entering data, I would like this record to NOT be saved to the table. If they enter no data, the record is currently not saved, which is good. If they enter any data but do not finish, the table is saved, which is not good.
Is there a delete last record, or is there a better way to do this. The table is replicated so the ID's are
random.
Thanks
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Feb 11, 2008
Hi,
how do you cancel,undo a record made from a form? my scenario is this.
i open a form, a value is passed to the form automatically and a new record is created. i can then enter my info on the subform as needed. sometimes i dont have the right info or need the right to cancel. i have tried the following:
If (me.Dirty = True) Then
Me.undo
End if
DoCmd.Close acForm, me.Name
along with
CancelEvent
doCmd.close
both do not undo the record created in the main form which is what i need to do. i also thought of taking the record number via code and finding and delting it but that doesn't work either.
is there way to do this? im sure there is.
many thanks,
Nigel
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Apr 3, 2014
How do I delete only one record in a table that has duplicate records using SQL?
Code:
DELETE tblTemp.Fruit, tblTemp.[Country of Origin], tblTemp.Qty, tblTemp.Date, tblTemp.Currency
FROM tblTemp
WHERE (((tblTemp.Fruit)='Fruit') AND ((tblTemp.[Country of Origin])='Country of Origin') AND ((tblTemp.Qty)='Qty') AND ((tblTemp.Date)='Date') AND ((tblTemp.Currency)='Currency'));
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