Forms :: Display Data Based On Previous Record But Not All Fields

Jan 22, 2015

There is a form which the user fills in 8 fields and saves it. Once saved, a new record opens.

However, I want to modify the save button to save the previous record and display a new record with only a limited no of fields to display from previous record, say 4 fields display from previous record, and the user fills the remaining 4 and saves it. Thus, the save cmd should continue to display 4 fields from the previous record.Already tried below code for save button but it displays all data of previous record as it is, doesn't display blank space for combo.118 and text2

DoCmd.GoToRecord , , acNewRec
DoCmd.GoToRecord , , acPrevious
Combo118.Text = ""
text2.Text=""

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Forms :: Disabling Fields In Access Based On Data Entered In A Previous Field

Sep 9, 2013

How to disable fields in Access based on data entered in a previous field? For example if "yes" is chosen from a drop down show "Date field" if "no" is chose hide "Date Field".

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How Can I Configure A Table To Auto Data Entry Into Fields Based On A Previous Field

Aug 31, 2006

My situation is this. I have 3 tables that I have imported from my mainframe system, between these 3 tables I have the data of product code, description,supplier code, supplier name, order method, and ABC code.

I am trying to create another table that I can capture daily Out Of Stock data for products.

What I would like to do is to enter the product number in the first field of my new table, and then the remaining fields will auto populate with the correct details based on the product data stored in the parent tables that I have imported.

How can this be done?

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Forms :: Autoupdate Textbox Based On Previous Record

Jun 17, 2013

I am creating a database for an annual golf tournament. Part of this is to allocate players to play off together at certain times.

I have a form bound to a table called tblteeofftimes. This form has five fields (continuous form) - four of which are comboboxes whereby user selects each player for the record (who will play together). The other textbox has the tee off time. the first tee off time will be allocated by user eg 7:00 am.

My problem is I need to update each ensuing record with a new time slot at 7 minute intervals. Rather than have the user populate the form themselves I would prefer this be done authomatically as the user moves onto the next record.

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Forms :: Access 2010 / Showing / Hiding Fields Based On Previous Entry?

Mar 26, 2014

I am using Microsoft Access 2010.

I have a form, having following fields

Nationality, Combo box, Options are Indian/foreign State: With list of States in India.

What I want is, when data entry operator , select, Foreign, State field automatically hides.

And when data entry operator , select Indian, State field shows in the form.

How this can be done in Access 2010

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Forms :: Highlight Some Fields On A Form If Their Value Differs From Previous Record

Dec 9, 2014

I wish to highlight some fields on a form if their value differs from the previous record.

I'm OK with the code to determine this, but unsure as to where to put the code to set the fields initially?

I have two strings txtPrevPayment_Method and txtPrevProduct.

Where can I set them 'once' to be the same as the first record loaded in the form. Then in the Current event I check if they have changed and set font colour accordingly.

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Display A Record Once If Data In Two Fields Have Matching Record

Nov 4, 2005

Hello eveyone . . .


i am attempting to create a VERY complicated query . . . it's sort of confusing:

I recieve data from an outside source and it is up to us to format it for our own analysis . . .
i have fields:

MethodCode..... AccNo .....PatientName.....MR..... TestCode ..... etc, etc

The fields we want to focus on is "AccNo" and "TestCode"

Now i want to filter based on this condition:

If "AccNo" AND "TestCode" BOTH have duplicate data in a record. Show that record only once. Remember. . . "AccNo and TestCode, both these fields have to have duplicate data in a record.

Example:
MethodCode..... AccNo .....PatientName.....MR..... TestCode ..... etc, etc
CAPT.....M566679.....John Blue.....123456.....CBCA
CAPT.....M566679.....John Blue.....123456.....CBCA
the example above should only display once because of the repeated AccNo and TestCode

Example:
MethodCode..... AccNo .....PatientName.....MR..... TestCode ..... etc, etc
CAPT.....M566679.....John Blue.....123456..... CBCA
CAPT.....M566679.....John Blue.....123456..... LIPID
the example above is just fine because the TestCode is not matching

How do i create a query to accomplish this? someone please help, i've had troube with this for the passed couple weeks . .. .

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Forms :: Display Date And Time Based On When Record Was Created

Jun 30, 2013

I have set up a form and only want to display the date and time that will appear automatically based on when the record was created. I definitely don't know how to do this.

The format that I'm looking for is: 07/24/13 11:45:44pm

From what I can see I would need two separate fields to accomplish this. I would prefer to only use one if possible. I would like to execute the value within the new record as it is entered. That date and time from that point should never change.

I will want to use the date and time in the future for quality control.

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Forms :: Auto Height Of Subform Based On Record Display

Nov 16, 2013

i have a subform name(SUBSAL)in this subform i get reocrds for some employee as select combobox Name(CMBEMP).some employee having 2 record or some having 6 record as their transaction

i have sum of transaction at subform footer field but when only 2 records shows in subform it shows a major gap or blank space in subform detail section.

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Forms :: Unable To Display Information Based On Data In Another Box

Nov 15, 2013

I am trying to get a form to display certain information based on the data in another box. I have to input some exam results and want to assign a level to them. So, if they score < 13, the result would read "Below Entry 3" if between 13 and 21 "Entry 3" etc If this was a spreadsheet I would use an if function, but I am not sure that I can do this here

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Forms :: Total Query - Count Of Fields Based On Data In Other Fields

Jun 28, 2015

I have a query that creates counts of fields based on the data in other fields, basically it tells me that in a table there are two entries with value ABC????? and three of DEF????? , the query works perfectly.

When I create a form to display this data and base the form on the Query I keep getting a message box asking for the ID (key field) from the base table.

If I type * in the box (to denote all values) and press enter I get the results expected.

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Dynamically Update Field Of A Current Record Based On Previous Record

Apr 30, 2007

I need a way to dynamically store a particular value in "field_2" of the CURRENT record depending on whether or not the value of "field_1" of the CURRENT record is identical to the value of "field_1" of the PREVIOUS record within the same table. The table is sorted on "field_1".

So, if the value of "field_1" in the CURRENT record is "ABC" and the value of "field_1" in the PREVIOUS record is also "ABC", then store a value of "PPP" in "field_2" of the current record. IF on the other hand, the value of "field_1" in the CURRENT record is "ABC" and the value of "field_1" in the PREVIOUS record is "XYZ", then store a value of "WWW" in "field_2" of the current record.

I have a report that will use these results to count only the number of records that have a "WWW" in "field_2".

Is this doable, maybe in a query somehow?

I should add that whatever the solution, it needs to be compatible with Access 2000.

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Forms :: Display Data In Form As Select Record In Subform In Data Sheet View

Nov 11, 2013

i have a main form named(EMP) i have a subform named(SEMP)with EMPID i have an another form Named(SDetail) with EMPID i want to open form Sdetail with filter records for data select in subform (SEMP) ,EMPID field Subform SEMP in as datasheet view. i can open sdetail for selected records only

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Auto Increment A Number Based On Record Value From Previous Record

Nov 17, 2010

create a macro that automatically fills in the next invoice number in sequence",,I'm assuming this macro would look at the value of the previous record and add a one to itI don't want to use a AutoNumber field as I might need

(a) to modify value or
(b) need to skip numbers.

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Forms :: Display Fields With Large Amount Of Data

Mar 27, 2013

Best way to display "notes: field that gets updated/added to multiple times, in a form. (Access 2007)

I've got a DB to track information about product changes. Each month we have a meeting and discuss problem products. I'm concerned with a notes/comments section. Currently it is a memo field in the source table that can be added to, so the notes are cumulative. But we want to auto-add a date to each new entry (in case the person inputting the data forgets, and so that notes can be sorted by order on a report).

There may be many comments on a certain product or there may be none. Sometimes the note may be very long, other notes on the same product may be very short. I created a new table with a one-to-many relationship to case ID (to link it to the main form), auto-populate a date field, and field for notes in order to link multiple notes to each case (and of course an autonumber PK).

I can put the subform in the original form, but then the note field will be the same size for every note, though notes are not all uniform in size/length, and it ends up taking up a LOT of room on the main form. So I created a button to click to open the subform, but it brings up all records for all cases, not just the currently selected case. Again, have the problem of one uniform field size for all notes, regardless of size/length.

Then I considered a report to view past history (field size can shrink or grow as needed) then a button on the report that opens a form for data entry/entry of new note. But again the report displays all records for all cases, not just the currently selected case.

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Forms :: Update Record Based On Two Fields

Jun 30, 2013

how to Add/Update record including existence of record based on single unique field.Now I trying to learn how to check existence of record on multiple field before adding (at least two) and how to update the record with multiple field record

Below is my testing table fields

Year Month Working Days
2013 Jan 20
2013 Feb 17
2013 Mar 22

Now two situations adding a new record and updating the existing record Which means the unique fields are (Year + Month)

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Updating A Field Based On Previous Record

Apr 3, 2008

I'm trying to update an imported table from an excel spreadsheet with missing details. The table's records are in order so I just need to fill in a blank field with data based on the previous one as shown.


ID Name Location
1 Bob London
2 Larry
3 Harry
4 Jerry Glasgow
5 Paul
6 John Southampton


I need to fill in the location blanks simply with the last location details, so records 2 and 3 with London and 5 with Glasgow. Is this easily done or would I need to pull all the data into an array and work on it there?

I've tried searching for an answer but haven't had any luck.

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Forms :: Using Form To Display Previous Entries And Add New Ones?

Apr 8, 2013

I'm trying to design a simple wildlife tracking DB, so that when myself or my colleagues spot an animal we can enter its ear tag number via a form. That will either bring us up a list of previous dates/locations that animal was observed, or if it's not in the DB, allow us to enter the new animal and location.

I have two main data tables:
dt_Animal- which stores the ear tag info, species, and other information about that unique animal
dt_Sightings - stores info on when/where animals been seen (linked to dt_Animal in a one-to-many relationship, of course)

What I want is that when you open up the form, you get a box (text or combo) to enter the animal's ear tag number.

- If it already exists in the DB, it brings up all the info on that animal and its previous sightings - with the option to fill out any missing info and (of course) to add a new sighting - and it WILL NOT add a new record to dt_Animal - just to dt_Sightings
- If it DOESN'T exist in the DB, it creates a new record in dt_Animal and allows you to enter any/all of the other information

Where I'm running into problems is that I don't want duplicate records in dt_Animal - each animal is unique. I haven't found a way to set up a form so that you don't get pop-up errors if you're typing in an ear tag number that's already in the system.

I've tried various tactics involving simple coding (NotInList, etc.) that I pulled out of this forum and other places, but haven't had any luck.

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Previous Record Fields

Jul 3, 2006

Hi there, I'm trying to make a form which calculates the annual depreciation value of a property. I have tried using the PrevRecVal function and I even made the following query:

SELECT Last(PropertyDepreciation.[Total]) FROM PropertyDepreciation WHERE (((PropertyDepreciation.PropertyID)=(Forms!Propert yDepreciationSF!PropertyID)) And ((PropertyDepreciation.PDID)=((Forms!PropertyDepre ciationSF!PDID)-1)));

But still no luck. I made a text field called PreviousTotalValue to see what sort of information was being returned by the query and PrevRecVal and for both, #Name? is returned.
Any ideas fellas?
Bob

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Conditional Format Based On Previous And Current Record

Feb 4, 2005

I'm having trouble with a tricky conditional format in a continuous subform.

The criteria is based on field [GroupNo] when it changes (increases) which are always listed in numerical order.

Basically all I want to is for the text box colour to alterante (eg blue & yellow)when GroupNo changes value

So it would look something like this....

Group NoID (highlight colour)

1 (yellow)
1 (yellow)
1 (yellow)
2 (blue)
2 (blue)
2 (blue)
3 (yellow)
3 (yellow)
etc etc

btw, although values will always be in order they may not all be output, so it's not just case of odd, even, odd, even (that would be too easy!)

I can retrieve the Previous Record's GroupNo value (via a function) in another text box and compare current GroupNoID with this in the Format Expressions and manage to change the colour, but it won't sustain this new colour for the subsequent same GroupNos, obviously as the values have changed.

So how can I....

Change the colour when the value changes.
Keep this new colour until it the value changes (increases) again.

Many Thanks

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Modules & VBA :: Autofill Cell Based On Previous Record Value

Aug 26, 2014

I am trying to write some vba code to auto fill a cell's value based on the value of the cell in the previous record (In a datasheet form) i.e. if the value in record one was '1' and the down-arrow key was pressed then the value '2' should be entered into the new ext record

I have written some pseudo-code to show what I am trying to accomplish:

if keydown = down-arrow and current cell contents isnumeric then
Cval = current cell contents
if current record = last record then
create new record
move down 1 record
set cell value of new record to cval+1
else
move down 1 record
if cell value = null then set cell value of record to cval+1
end if
end if

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Use Previous Fields Record Details

Jan 7, 2008

Dear Guru's,
Happy New Year 2008.

:confused:

I have a task of implementing a fleet fuel consumption. I have made a form where user logs in previous odometer and current odometer reading. I have been challenged to make the system to automatically use previous odometer reading next refuelling. Please assist.

Joseph Njoroge

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Tables :: Auto Fill Values In New Record With Data From Previous Record

Apr 29, 2015

How to fill values in a new record with data from previous record?

I've total 11 columns in a table and values in 3 4 columns are repeating for few rows before it needs to be changed eventually. I want to fill these rows with values from previous record.

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Queries :: How To Create Auto-grouping Based On Change In Previous Record

Jun 29, 2015

I have a column "CAT" each time that CAT switches between 0 and 1, I would like my query to auto-create a "grouping" and increment the group by 1. What I am looking for is the output as shown below.

ID CAT GROUP
67 0 1
68 0 1
69 0 1
70 1 2
71 1 2
72 0 3
73 0 3
74 0 3
75 0 3
76 1 4
77 1 4

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General :: Meter Reading Table - Calculation Based On Previous Record

Aug 2, 2013

I have a table full of meter readings. I want to have a field called consumption which looks at the reading just entered for that month and then subtracts the previous months reading for that meter which leaves the consumption.

Can I get a formula that can work this out automatically?

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Display Fields Based On Number

May 14, 2005

Hi Guys and Girls,

While doing a rabbit DB for the missus I have hit a problem, if one of the does gives birth to 3 babies i wish to have the details entered onto a form (not a problem) but i would like to do this:

if number of babies = 3 then fields to display to enter details is 3 on the form, i have my table setup with up to 10 seperate field for the babies per record but am stuck trying to do this

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