Forms :: Employee Training Database - Generate A Class Roster?
Jul 3, 2013
I am building a database for employee training. In the FrmNewTrainingGroup I am trying to create a form that will allow selection of a single class, a completion date, one or more instructors (or none at all) and a list of students by LName, FName, MI, EMP#. in my latest attempt, I have tried using a query of the TblEmployee to act as a go between, and dropped a subform into the FrmNewTrainingGroup, and that is not working.
Trying to get the student roster to work has been frustrating. I have been attempting to make it a check box select list that is also searchable by LName and FName [which would perhaps display a reduced list of names, as the name was typed?. This list would update a class roster text box to reflect all the selected employees for training so far, prior to the class being committed (I am planning on a button on the form).
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Jul 15, 2013
I have a form that the Training Admin will use to select students to a new class.they select the Class Name from a ComboBox tied to TblClass.they select an Instructor from a ComboBox tied to TblInstructor and then, I am trying to to use some method to select students by identifying information (EmplID, LName, FNAme, MName, EMP# from TblEmployee) one at a time (from a combo box, or some other easy select method) that will pass the students information to a list, viewable and editable (remove a name) before it is committed to a TblCompletedTraining
I looked at a cascading combo-boxes, and that looks like a good method to selecting from the large number of employees in TblEmployee, but I am unsure how to store each selection on the form, and then allow the Training Admin the ability to delete members from the pool prior to committing. I am reluctant to use the multivalue field as a solution for a couple of reasons;
- It explicitly states to be used for relatively short lists only (no value limit given; so I assume 100 or less items)
- will probably need to convert this database sometime in the future.
I thought I had figured this out, by using a combo-box selection to generate a filter, but it leaves me with only one selection in the end..
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Mar 16, 2015
I have a class roster report in which the Employees' names are concatenated in a text box. When I select to sort the concatenated names alphabetically, it is sorting by the Unique ID, which is a letter and four numbers. The letter used to match the last name, but newer IDs are random. So most names are still in order, but some are not.
The Employee field Row Source is:
SELECT [Last_Name] & ", " & [First_Name] AS Employee, tbl_AM_Operators.User_ID FROM tbl_AM_Operators ORDER BY [Last_Name] & ", " & [First_Name];
What do I need to change to have the Employees' names alphabetized on the report?
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Aug 18, 2006
I am tracking training for employees. I have a database that keeps track of the dates a particular training was taken. Employee training is ongoing from year to year. I have an Employee Training with a subform showing only the specific employee's training. I need a help with a few things. I need to keep track of training by the year. If I enter 2006 dates it will show in one line, if 2007 dates, another, all the way across the list of training classes for an employee. I also only want to limit a person enter more than one date for a particular class for a calendar year...Are these things possible. I have attached the database. Please help, make changes and suggestions. Thank you so much in advance.:eek:
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Oct 12, 2006
I have to generate unique code for each person in an Employee table. This code will not be the primary key for this table. Primary key is an auto number. This Unique code is for refering to each person in all the correspondence/document/everywhere and every person will know his code and refer in all the correspondance.
I want to make a column in this table for this code. There can be two criteria for this code generation--
1. The code will be First alphabet of first name followed by sr no for that letter in 4 digits. Say Mr. Andrew is 99th person with alphbet A then his code will be A0099. Or Miss Jany is first person with letter J, her code will be J0001.
OR
2. The code will be a five digit 7 digit number--of which the first 4 digits are year of joining in organisation and remaining 3 digits are joining serial number of this person in that year.Say Mr. Andrew is 12th person who joined in 1996 then his code will be 1996012. Or Miss Jany is 118th person who joined in 2000, her code will be 2000118. For this I will add two columns namely Joining Year and SrNo in this Table.
I want the Access, by some means to generate this code based on the above critaria in one table.Can you people help me with the ideas about achieving this task. Presently we are manually assigning these codes.
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Dec 11, 2013
I 'm trying to create a database for tracking time off from work and print a weekly roster. I have built several databases in Access 2003 and have now transitioned to 2010 and it is seems to be going well. My past databases have been rather simple data in data out not really that big of a deal. However on this database they need a report that will show them a week view that shows them all the employees regular days off and any additional time off they have schedule in that week.
I have an employee info table that has employee basic info, Emp name, Emp number, Work Week code (which identifies which days off the employee has) Hire Dates (for seniority sorting) and then I have 7 fields listed as D1, D2, D3 and so on until D7 (I will try to explain these fields later).
I have another table (Time Requests) that has 3 fields, Date, Emp number, and Time code (which identifies why they are off work or unavailable to be assigned).
The last table I will refer to has 7 fields, they are Date1, Date2, Date3, Date4, Date,5 Date6, Date7
I now have a form. This form has the 7, fields Date1, Date2.... Date7.
On my form Date1 field is updated by a manager with a date that is a Sunday then Date2 = [Date1]+1,Date3 = [Date1]+2 and so on until I have all 7 fields showing dates from Sunday - Saturday.These fields are lined across the top in a vertical direction positioned above a subform of the employee info table. So directly below the 7 Date fields are the D1, D2, D3, D4, D5, D6, D7 fields then to the right is the Emp name and Emp number, This gives me a Week view of who is working.
I have been able to get the D1, D2.. fields to show their respective Work Week codes by writing very simple If Then statements . So here is where I AM STUCK, When I am showing this week view how do I get D1 - D7 to identify what date they are supposed to be in reference to Date1 - Date7 then compare themselves to the table Time Requests to see if they have a match and then set the value of D1, D2 . to the Time code in that table. D1 - D7 need to auto populate and do this for about 50 employees.
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Nov 6, 2006
I am trying to create a Microsoft Access training database for us at work and I’m not having much success. Can someone look at what I’ve done so far and see if they can make it work or if you know of one out there already that I could download and use that would probably even be better. If there is more to it than just training then that it’s probably better too because I want to expand this as I get time.
Thanks,
Mike
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Nov 6, 2006
I am trying to create a Microsoft Access training database for us at work and I’m not having much success. Can someone look at what I’ve done so far and see if they can make it work or if you know of one out there already that I could download and use that would probably even be better. If there is more to it than just training then that it’s probably better too because I want to expand this as I get time.
Thanks,
Mike
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Jan 29, 2008
I have a table with the following fields
flddate
fldclassname
fldemployeename
fldstatus
I have data entered all current employee training and dates that training was done.
I am looking for an explanation on how I can set it up so i can see who of the employees have not recieved the training.
I am also looking for code for the query to calculate recurrent training dates (when the next training is due for each employee) Dates of initial training for each employee may be different, as well the training may be required every one year or every two years etc.
I am hoping that I am explaining this more clearly in hopes to get some input back from the experts on this site.
Thanks in advance.
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Feb 9, 2008
Hi All
I am trying to setup a database to record details of who and where I trained staff. The ones I have found all include grades and marks which I don't want.
Does anyone have a sample database that can help get me started please.
Tee.
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Dec 2, 2006
Hi
I have inherited a database that contains details of staff training data and the tables contain the following:
Personal Information Table:
PersonalID
Surname
Forename
EmploymentStatus (this contains either Staff, Operative, or Supervisor)
Training Courses Table:
CourseID
Course Name
Course Description
Supervisor (Yes/No)
Operative (Yes/No)
Staff (Yes/No)
Training Courses Attended Table:
RecordID
PersonalID
CourseID
Date
Each of the courses in the Training Courses Table should be attended by one or more of the groups identified in the EmploymentStatus field (ie. Supervisor, Operative, Staff) and the relevant field in the Training Courses Table is flagged eg.
Training Courses Table:
CourseID, CourseName, Supervisor, Operative, Staff
100, basic safety, Yes, Yes, Yes
101, safety management, Yes, No, No
102, working with ladders, No, Yes, No
103, VDU, No, Yes, Yes
I need to identify which individuals have not attended the courses that they should have been completed (ie. compare courses attended with the list of courses associated with the EmploymentStatus associated with individual staff members, and identify which courses have no attendance dates).
How can I structure the query, I can't see how to do this with the existing tables, but I think it should be possible, but my Access expertise is just not good enough to work through this.
Any advice would be much appreciated.
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Aug 3, 2013
I am preparing a "simple" training database. I want to do this smartly and not duplicate data.
My first table is the list of employees and their information. I have set a primary key (PK) up for each employee.
My second table is a list of training courses - title, description, start/stop time, credits, ... Each of these courses has a unique number (PK).
It's the final database table that is driving me nuts. I want it to show whether a n employee has taken/will take/not planning to take a course. My idea is to have a status field and then wanted to link that with a student number and a course number from the other tables.
In the past I would just have put common data fields StudentName from one table and CourseName from the other into the final database tables as a means of linking them. But I thought/read it's better to use a PK instead. Well when I make the third table up I get all of this Type Mismatch errors.
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Dec 4, 2012
I am creating a training database and i have a courses table. And I need to somehow record all of the different employees that attended a course?
What i can do to make this happen? My employees have an employee number so is there a way of putting all of the employees together in one field? what field would the attendees be? currently is numeric which doesn't seem to work.
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Oct 30, 2014
I am in the process of creating a training database that includes levels of proficiency with certain tasks for employees.
In one of my reports I would like to appropriately display with tasks the employee "Cannot Perform";"Can Perform with Assistance";"Can Perform Alone";"Trainer" (straight from the field list of the task). But I can't seem to get the hierarchy correct. Tried it in a PivotTable too as I thought similar to PTs in Excel you could get some kind of "count" of values. Couldn't make that happen either.
Each employee has a proficiency rating on about 20 different tasks. Proficiency input is controlled by a field list. I would like to structure this part of the report like so:
------------------------------------------------------------
EMPLOYEE PROFICIENCIES
--Cannot Perform Task
----Cutting
----Trimming
----Grinding
--Can Perform With Assistance
----Painting
----Fixing
----Drilling
etc. etc. So in this case the Field itself would become the value being grouped. I know there has to be some logic either in a query or SQL.
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Jun 8, 2015
I'm a access novice who is looking to create a database to store training records for permanent and agency staff, and contractors staff. I need the database to be able to produce reports on how many courses were trained over each month, and the total duration of the course completed (in hours).
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Sep 22, 2006
I'm trying to create a database in Access to track various employee data for the company I work for. We have about 44 employees. There are about 7 different groups of data our poor secretary now has to keep up with. These include: a list of the employees, with name, address, phone, etc. A handmade form with salary information like current wage, raises and when they were given, etc. A bonus section, how much and when. A list with attendance information including tracking missed days and tardies. A list of temporary employees and when their incremental reviews are due. There are other lists we use and others we are thinking of starting having to do with training, etc. It’s too much to keep up with manually now.
One of my questions is: can there be one table with the basic employee information that other tables can access without having to enter the same names again into other tables? (Why enter all those names more than once)? My other question has to do with linking tables together, I just can’t seem to grasp the concept even after reading two Access training books on the subject. I made a simpler database for another project and gave up on linking tables and the database seems to work just fine.
Any help is appreciated and sorry for the long post.
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Feb 24, 2008
Dear Access Expert.
I would like to create a Scheduling database for employees. The database would include:
- list all of the employees
-tabs to look at schedule for this week, 1 week from now, 2weeks from now, 3 weeks from now, long term (1-2 months), etc
-small comment section within each day for the guys to enter some comments...e.g. dentist at 10, holidays, etc
There has to be something like this already out there that I can modify and work with. Is there anything like this already in the NorthWind Database that comes with Access? What about some free examples Access developers made?
What about Outlook? Can I modify Outlook and use VBA somehow to accomplish this? Outlook is basically on an account basis so I don't know if I could tailor it to my 30+ employee database.
Thank you very much for your input.
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Aug 3, 2005
Would like to hear from anyone that has designed a database that can be used to track employee compensation on a year to year basis. I am current designing a database to do just that but I'm having a hard time deciding on how to setup the tables. What they use this for is yearly reviews so I need it to be able to pull data from prior years and the current year. I've designed one but don't think its going to work for me. Just interested to see if and how someone has done the same thing.
Thanks,
Chester
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Aug 11, 2005
Hi all,
I am stuck where to start and wanted some advise. I want to create a database that captures whether employees are late, sick, holidays etc.
So i would have a list of employees, then create a new records in another table to store what type of reason it is, (late, sick, holidays etc.), and then the directors can monitor employee sickness. But what i would to do is to be a bit clever about it though in 2 ways.
Against the employee they would have a number of allocated holidays against them, but i just wanted the user to enter the start and end date, and then get access to work out how many holidays days need to be taken off, i.e. it does not included weekends or bank holidays....
Also in the sickness report, work out how many single days where taken on either a Monday or Friday....
Has anyone done or seen an access database that can do this already.
I know there is a calendar addin, but i've not used it...
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Oct 16, 2012
I am creating an employee database for a client. The employee table has a performance column for each employee, and my client wants to be able to choose from four performance codes - Excellent, Good, Average, and Poor. They want to choose these descriptions instead of typing them in each time. How can I make this happen?
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Apr 16, 2014
I have a requirement to categorize a field in the employee database.
The requirement is: for any given user designation, if the total number is 10 or more, I need the actual designation itself as the output. However, if a particular designation in the organization is less than 10 in total, the output should be 'Misc - and the grade'.
Also, this will need to be done for each grade as well. For example, though the staff designation 'Software Engineer' count is 15, the designation is present across two grades A and B. So, in the output, for the staff with Grade A will show the actual designation as the count is 11, and for Grade B staff with the desgination 'Software Engineer', since the count is 4, it should display the output as 'Misc - Grade B'.
I would like to achieve this in MS Access 2010.
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Sep 14, 2013
Trying to modify this calendar database to track employee leave. I need the calendar form (frmCalendar) to show all employee leave on the calendar using the "Show All" command button on click event. This works if I specify a uID (UserID from employee table) in the code, but only for that specific employee. I need all employees at the same time up on the calendar so I can see if there is more than one employee off on any given day.
Events or leave is populated on the form through "Private Sub DisplayEvents" and the mdlCalendar module.
Using Access 2010
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Nov 28, 2012
I was wondering if it is possible to create custom security permissions in access. For example I have created an employee database, with security. I would like to have it when a manager logs on, it will only display his employee's information and no other departments. Is this possible?? In one of the tables is a field for the department the employee works on, can it based off of a table field?
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Dec 11, 2013
Just a question, I am developing a database for the company I work for and being new to Access, I have successfully made a login menu when the database starts up. The employee selects there name and begins data entry. Is there any way to log the activity of each employee, which records they inputted, date and time and so on?
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Feb 6, 2015
Okay, I'm sick of designing forms whereby I have to go through their individual settings and set things like PopUp to True or RecordSelectors to False. Therefore I want to create a form class that, in the Form_Open event will do all that form me for every form.So, I've got a class called AppForm.
Code:
Option Compare Database
Option Explicit
Private Const cstrEventProc As String = "[Event Procedure]"
Private WithEvents frm As Access.Form
[code]...
ThisApp is just another class, dealing with database application stuff, like Name, version, etc. Now, how do we go about assigning the form to the class as the first event triggered for a form is OnOpen, which is what I want to replace with the OnOpen in the AppForm class? I guess there must be a way by adding all the database's form collection to a collection object at start-up so that the class will work.
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Jul 31, 2013
Any way to make objects to support adjusting continuous form controls making them unique in a sense to be able to change info like captions or whatever.
I've been working with collections for a while now tapping into event handlers such as the mouse inputs and or sizing of objects real time using collections but I can't seem to nail down any un-documented way to serialize controls on a continuos form.
I have tried when the new user creates the record adding another control to the collections class tying it to the id of the record but still this does not seem to be enough.
I do not know if there is a paint method or something of the sort I can override to get the desired results and most people without even trying will tell you this can't be done but how many have said that you can't move and resize objects in access but we are doing that now...
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