Forms :: Filling Multiple Date Fields In The Form With First Value

Mar 3, 2015

I have a table where I use 3 date fields in, all with different views.

Field 1: Date as dd/mm/yyyy
Field 2: Quarter: q (shows the same date, but then as quarter of the year.
Field 3: Year: YYYY

Now I have a form that fills all of my fields, but is there a simple way () to populate the other two fields Quarter and Year from the value I entered in Date?
So if I change Field "Date", Fields "Quarter" and "Year" updates as well.

Maybe I don't need to do it in the form, but in the table?

I'm not that good with VB- scripts, and I'm not sure If it is possible to auto populate the table field Quarter and Year directly in the table itself.

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Forms :: Combo Box And Auto Filling Fields

Jul 6, 2015

MS Access 2010

I have a form "Admin" used to create new records in a table "RCJ"

I have a table called "Projects" that contains detailed information for projects.

I have a table called "Waterfall" that contains basic information and schedule information for each particular project.

I have a combo box "Contract" that selects information based on a query "Core" that gathers certain information I want to use of form "Admin"

I understand it's generally not a good idea to duplicate data in tables, but for specific reasons I am here. My combo button "Contract" has an event "On Click" that gathers information I want copied from table "Waterfall" via query "Core" is:

Private Sub Lookup1_Click()

Me![Project Description] = Lookup1.Column(1) =>goes to a text box
Me![TContract] = Lookup1.Column(3) => goes to a text box
Me![Requestor] = Lookup1.Column(5) => goes to a combo box
Me![AEM] = Lookup1.Column(4) => goes to a combo box
Me![AE] = Lookup1.Column(6) => goes to a combo box
Me![Priority] = Lookup1.Column(12) => goes to a combo box
End Sub

Now, the items listed above are sometimes just a text box and sometimes a combo box (because there are times, when items get entered that don't fit the original combo box.

Now, here's the rub. When I select the pull down on the combo box it lists all available projects. You find the one you want and select it. At that point, only Columns 1 (text box) and 6 (combo box) auto fill. The other information does not fill in .. BUT, if I more to the prior record and back, all information shows up OR if I click on any of the particular fields, the information shows up in that field. In theory, everything should show up right away.

I thought it might be because it doesn't like to autofill a combo box, but one of the combo boxes fills fine. And all of the information is acutally going to the various boxes, it just doesn't show up right away.

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Jul 20, 2015

How do I set up a field so that when the record has been modified, the field is automatically filled in (or replaced) with a date? In other words if I open up my member's detail form, and go to Sally Smith and edit her information on 11 July 15, that date is saved into a field called last modified and then updated every time I go into her file and edit & save it.

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Dec 1, 2014

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Jul 26, 2012

I have a form to record student information. On my student table i have a school I.D that links to the primary key of my school table.

My problem is that in my form, i want to be able to fill in the rest of the fields about the school info based on the I.D chosen.

i.e.

student table:
Student id
name
address
school I.D (FK)

School info table:
School I.D (PK)
school name
contact name
email
address

My form that's linked to the student table needs all the information from the school info table in separate fields
but i can only select School I.D in the Control Source Property.

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Sep 23, 2013

Access 2010 frontend, SQL-Server 2008 R2 backend

During filling a form, I generate a code which should include the ID of this record.

But the ID is not available before update of the form.

If I save the record before all fields mandatory are filled, i get an error of course.

How can I manage this and get the ID "earlier"?

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Jan 6, 2014

I had an existing database with 2329 records entered into it. All of the fields (220ish) were all in one table. Myself and my co-workers wanted to rebuild the database without losing the data. We wrote queries to transfer the data from the original database to the new database and split the data from the original 1 giant table to 9 smaller tables.

The transfer of data worked so I went to start making forms. When I went to add fields from different tables I had to built a relationship, which I did. All of the data that transferred over from the new database is in the form (now multiple forms linked by button) but I can't add new information. I get an error stating, "You cannot add or change a record because a related record is required in table ..." and the table referenced keeps changing.

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May 26, 2013

I'm trying to create a form using a combo box to populate multiple fields and tables.

I've created a text field to display the added information using this format:

=Comboboxname.Column(x)

in the text box control source field, and this works for display purposes.However, I need it to populate this data into a field on a table.

For example:

My combo box looks up data that has 2 columns, Part Number and Description.

The control source for the combo box is "Part Number". And that populates the part number in the "Main" table no problem.

The text box I created using the above format in the control source populates the field in the form, but not the "Main" table.

Is there a way for the other (description) field to also populate the "Main" table as well?

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Jan 12, 2007

I am currently building a booking and invoicing database for the small business where I work. One aspect of this database allows you to enter an employee name and schedule days off via a form I have already built. To access this information I would like a parameter query where you can enter a date once and then have this date looked up across a number of date fields. Here are my table column headings:

ID
Employee Name
Date 1
Date 2
Date 3
Date 4
Date 5
Date 6
Date 7
....etc

So, basically, the parameter query would ask "What date?" which the person would enter, and then search all 12 date fields to see if the date was contained in any one of them. Then it would pull any records which did have the date in one of the fields.

It seems really simple but I have searched and searched and can't seem to find the answer. Tried a multivalue field but does not seem to work.

Thanks very much, any help appreciated! Elspeth :confused:

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Is there a way to pull the MAX review date for an employee, knowing that the MAX date could reside in Field 1 for a certain employee, and could be from Field 7 for another?

I appreciate the help guys!

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Sep 13, 2004

I have a table that tracks call-in's and tardies. Sometimes, a person will have a tardy and not a call-in and vice versa.
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I've also tried splitting these two tables into a call-in's and a tardies table, but can't get a query that will show all tardies AND all call-in's. It will only show either all call-in's with associated tardies or vice versa, so if a person has no tardies, but does have call-in's it won't show them. What can I do? Thanks!

KellyJo

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Dec 7, 2004

hi all...

i am the biggest of all newbies when it comes to access and understand only the graphical parts of the process (no SQL knowledge etc.).

how would i go about auto filling a certain field based on what's in another field? for example, i have a field called TimeZone that i want filled with either West, East, Central, or Mountain based on another field for State. can i build a query to automatically take care of any empty fields for TimeZone that haven't already been filled out by me manually?

if i need to use SQL, that's fine too as long as the directions are clear and precise as i have no prior knowledge.

thanks a bunch.

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May 1, 2014

The database I am building is for Student & Alumni administration at a non-profit culinary school. In the various forms for entering student information and for defining tests and recording test scores, I would like to not have to re-select things like Class Number or Test number.

I was able to use the Test Number field as Link Master, Child in a Test Results sub-form where Test Parameters is the Master form. But I am not able to link with the Class Number, getting the error message: "The setting you entered isn't valid for this property" even though it is one of the Suggested Link Fields. The form record source is a query linking the Class Table, Test Parameters, Test Results and Students.

I noticed that I can eliminate both Class Number and Test Number from the sub-form. In the underlying query, both these fields are updated. However, the underlying Test Results table does have the Test Number but not the Class Number. While there is still a "queryable" link from the student to the Class Number, I would very much want the Class Number to be stored in the Test Results table.

Is there a way to accomplish this through the sub-form Link Master/Child property or any other/better way to inherit both the Class Number and Test Number in each Test Results record entered?

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Mar 19, 2015

I am making a manual for work using access to save all the commands we use. I have a drop down box to determine the command. I want to have fields users fill in and system adds to commands and displays output on screen. Example INFO1 and INFO2 would be what person added in a box. I want the output to be able to be copied as full line.

RTRV-T3:INFO1:INFO2:<CTAG>;

I have taken some basic Access and SQL classes. Is there a way to do this in Access.

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Sep 25, 2014

I want to create a form that allows users to update multiple fields for multiple assets. Below is what I came up with:

Ideally, I'd like the subform to be filled in by having the user select multiple Assets from the S/N combobox field which would then auto-populate the "Type" field. Then they would fill out the appropriate fields they want edited in the top part of the form. They hit save and magic happens. This would also be nice because only assets they want edited would be displayed (easier on the eyes) and no distinguishing would be necessary. To do it this way, I know I would need to use a temp table but I wanna avoid using temp tables.

I know I can do this by adding a Yes/No field in the "Asset" table, setting the "Asset" table as the subform's recordsource, and then putting a checkbox in the subform and allowing them to check the assets that they want to edit (which would also allow me to sort it instantly so that checked Assets are at the top of the datasheet for easy viewing), but I would like to know if there's a way of accomplishing this without the use of checkboxes.

I know I could also use a listbox and that allows them to multi-select items, but I'm not sure if that allows me to group all selected items at the top of the listbox for easy viewing of selected items. Plus it would involve a lot of scrolling (there are over 2k assets).

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Mar 27, 2006

So I went searching through the forums and found a thread that provided coding for getting the # of years and months from two dates:

Function fAgeYM(StartDate As Date, EndDate As Date) As String
'Purpose: Returns the difference between StartDate and Date in full years and months
'To call:
' ? fAgeYM(#1/21/04#, #1/19/06#)
'Returns:
' 1 years 11 months

Dim intHold As Integer


intHold = Int(DateDiff("m", StartDate, EndDate)) + _
(EndDate < DateSerial(Year(EndDate), Month(EndDate), Day(StartDate)))

fAgeYM = Int(intHold / 12) & " years " & intHold Mod 12 & " months "

End Function
------------------------------------------

That's perfect for what I'm wanting but I'm doing it with Hire/Term dates. So I want to be able to see how long past and present employees have worked in the company. Obviously that makes the Term field Null at times. With the coding above it requires a date to be in the EndDate field. How can I change it to allow for a null field in which the field would essentially be the current day's date? [Now()]

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Nov 13, 2006

Hi! My question is similar to Hondasteed earlier today but a little different. I have a database that has 6 date fields. I would like to develop a query where the user enters a start and end date and the query checks all six of those fields for the appropriate dates and shows only those records who have dates in that range. The dates would change each month as we ran the query again. I would appreciate any help as this has really had me stuck and I'm guessing it's a simple solution. Thanks!

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Dec 18, 2012

OK, so I have a database with four tables (Well, more than that, but these are the relevant ones). It's to be used for recording the results of site inspections.

"Tbl_Typicals" is a list of products. We'll call its key "Typical_ID".
"Tbl_Actions" is a list of tests performed on each product. A given product may have many tests, but each test applies to only one product. Its key is "Action_ID". Each row contains a Typical_ID to link on.
"Tbl_PlantComponents" records which products are installed on which site. Its key is "Component_ID". Each row contains a Typical_ID to link on.

The fourth table ("Tbl_Results") contains the results of each test. As a result of the relationships above, each row is specific to a single Action which applies to a particular PlantComponent, which is to say, each row has both a Component_ID and an Action_ID to link on.

So, what I need is a query that pulls all of these together, such that I can use these details as the line items of a subform.

The main form displays the details of the PlantComponent, which is a simple query to relate line items in Tbl_PlantComponents with the data about that particular product in Tbl_Typicals. So far, so easy.

The subform shows the details of each test applicable to that product. It then has toggle buttons and a comment field to indicate the results of the test, the results of which should be stored as a line item in Tbl_Results.

The "easy" way is to use an append query to generate Tbl_Results in advance. This works, but it raises a variety of new issues.

The nice way would be to use a normal SELECT query and have Access fill in the necessary linking fields (the Action_ID and Component_ID) on each row automatically. Now for trivial examples, this is very easy - my main form query manages just that: I created a link between Tbl_PlantComponents and Tbl_Comments (which stores general comments about each PlantComponent which aren't related to a specific test) based on the Component_ID and that works fine - when I edit the Comments field, the row is automatically created and the linked ID field filled in for me.

However, when I need to do it with 2 links, it all falls apart. I've tried everything I can think of, including generating a single-column unique ID to use for the link, but Access just won't autofill for me. It just makes those fields on the form (or in the datasheet view of the query) non-editable because there's no associated row in Tbl_Results. If I create a matching row in Tbl_Results the query works fine, but that's not the point.

Implementation of the query is non-trivial because it requires two outer joins involving 3 tables - All from Tbl_Actions to matching in Tbl_Results, and All from Tbl_PlantComponents to matching in Tbl_Actions. This necessiates splitting the query into two - the first relates Tbl_PlantComponents, Tbl_Typicals and Tbl_Actions (returning one row for each Action for every Component), and the second performs a single outer join (using an AND) between the first query and Tbl_Results.

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Aug 14, 2015

I have staff table which is a lookup field on the phone call table.when the phonecall form opens I want the employee field to auto fill in the employees name from the lookup field according to there security level.so something like this

On Open
Select Case Forms!frmLogin!cboUser.Column(4)
Case X = 4'the employees security level'
Case X = Insert Table_tblPhoneCalls!EmployeeID"4" into Form_frmPhoneCalls!Employee.
End Select

of course this is a syntax error as I do not know the correct code words.

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Aug 10, 2015

I'm trying to create a query that has a calculated field that shows a maximum value from multiple fields.

As far as I can find, this is not built into Access, so I've used this code from a Microsoft page:

Code:
Function Maximum(ParamArray FieldArray() As Variant)
' Declare the two local variables.
Dim I As Integer
Dim currentVal As Variant
' Set the variable currentVal equal to the array of values.

[code]....

The problem I'm having is, well this doesn't work for me.I'm a bit of an beginner VBA coder, but I understand this code and don't know why it won't work.It only displays the value from the field within the brackets.The values used are Dates, so I need to display the latest date from multiple fields.

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Nov 24, 2013

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Jul 2, 2014

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Jun 12, 2014

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Student Name
Start Date
Midpoint Date
Hours

It keeps giving me "0" or if I move the () around it says the correct syntax is [NOT]

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Feb 13, 2014

What I have: A table with multiple Date/Time columns. Here's an example:

What I would like: A month-by-month summary counting the number of entries in each of the three columns, like this:

I'm indifferent as to what happens with the months zeros across all three fields (whether they show up in the report with zeros or are omitted altogether).

Smaller Pieces: I am able to create such a summary for one column at a time:

Not what I'm looking for: I can not figure out how to create a query that does this for all three columns. My best attempt was a disaster:

I have attached the example file for your convenience: Database1.accdb

To clarify, my issue isn't the format of the date. I know about the Month(...) function. My question is regarding how to count this data and split it into a month-by-month summary (see the picture above in the "What I would like:" section)

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