Forms :: Forcing User To Enter Data Into Certain Fields?
Nov 23, 2013
i have a form with various tabs and a number of fields. If I could I would just select all fields to "required=Yes" in the table design mode. But some fields should only have data entered if another field has a certain value. So, I think I just want all visible fields for this data requirement (I set some fields to visible=false if I don't want them to have a value).
So far I tried to do this on click of the Submit Record button which I created using the "docmd.gotorecord, , acnewrec" statement, but I can't seem to make it work when combining it with if then msgbox statements. Plus I typed an if then statement for every required field.
Here's my code below:
Private Sub AddNewRecord_Click()
On Error GoTo Err1
DoCmd.GoToRecord , , acNewRec
Me.Label216.Visible = False
Me.CM_2A.Visible = False
[code]....
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Dec 23, 2013
I have a form that a user fill out to populate fields in my database...how can I make it so that user MUST fill in certain fields before they are allowed to save data?
I need to stop users from taking shortcuts when entering data, and skipping a lot of fields. So i would like to be able to specify the minimum fields, and an error message must show when they try save incorrectly to alert them to this.
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Aug 8, 2013
I have form that I've set up and I need to make sure the user does only uses certain fields. For instance, when the user presses the 'New Record' button, it should ask him/her "Which country? 1) UK 2) US"..Once the country field is populated, I need it to go to the City field and ask "Which city".
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Sep 8, 2014
I need to be able to restrict users enter a value in the text box (on Form B) called "FTE Assigned" if Dsum of a field called "FTE Allocated" in another form A is less than what is going to be sum of FTE Assigned after the value is entered.
Both these forms are used by users to enter data in the 2 separate tables which are linked together through a join.
Master table - having FTE Allocated values and secondary table having FTE Assigned values.
Basically a message box would do if Dsum (of FTE used) is coming out higher than FTE allocated.
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Jan 6, 2014
I had an existing database with 2329 records entered into it. All of the fields (220ish) were all in one table. Myself and my co-workers wanted to rebuild the database without losing the data. We wrote queries to transfer the data from the original database to the new database and split the data from the original 1 giant table to 9 smaller tables.
The transfer of data worked so I went to start making forms. When I went to add fields from different tables I had to built a relationship, which I did. All of the data that transferred over from the new database is in the form (now multiple forms linked by button) but I can't add new information. I get an error stating, "You cannot add or change a record because a related record is required in table ..." and the table referenced keeps changing.
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Jun 29, 2005
I am trying to build a query that would be pulled by indaviduals name entered by the user of the DB. I can't remember the santax to use in the critera field.
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Jul 26, 2006
In MS Access form, how can I create my own message if the user enter a value that not match with the data type of a field in underlying table? Thanks a lot!
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Jun 1, 2012
I use filter Combo boxes in a lot of places so that users can filter records easily. (Not combo boxes for input).I have them labeled as filters but nonetheless users keep trying to input into them for some reason.How would I add a message box to it so that it states that 'this box is not for data entry etc'.
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Jun 17, 2014
i want to get a msgbox to let the user enter the data in specific text boxes so they can't let it empty if not empty then do..this is my code
If Me.Client_Name.Value = "" Then
MSG = MsgBox("You Should Enter The Client Name")
ElseIf Me.Username.Value = "" Then
MSG = MsgBox("You Should Enter The UserName")
ElseIf Me.Address.Value = "" Then
MSG = MsgBox("You Should Enter The Address")
[code]....
the msgboxes that tell the user this textbox is empty is not appearing what's wrong with my code
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Nov 13, 2013
I have a text box in Form which i need user should only enter the numbers:
E.g.: When new form appears SI [space]#### should be there and even user needs he or she can change SI to PI and enter the required data.
And the data should go as SI #### or PI #### in Table Backend. The Textbox is Unbound.
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Aug 5, 2014
How do I allow a user the ability to enter in text into a combo-box so that it saves to that record?
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Dec 4, 2014
How can I make certain my user enters records on a subform before attempting to save the main form? Right now they can completely ignore the subform before saving the record.The Main form has business address, etc. on it. the subform is bound to a join table that lists the multiple categories, subcategories and sector the business is listed in for a directory.
I already have my fields set to required at the table level in the join table, and have some existing VBA in both my subform (to update edited date) and my form (to validate empty records where a certain condition is met) but that's not the issue...
How do I focus the user to enter a record on the subform to the point where they are forced to enter something and complete the subform before the record is updated.
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Jun 24, 2014
I have access 2013 and this database is on a windows 8 OS,
I created 2 fields to sort data sets, and later discovered there were redundant and i could use values from a different linked table. After deleting those fields, when i open the form they still pop up as an "enter parameter value for *****" .
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Aug 8, 2013
I have two fields on the main form and I need a total count of records between the value of the two and then enter the total in a bound field on the main form
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Jul 1, 2014
I was able to enter data into my form but I made a few design tweaks and added another table into the form and now, in form view, I''m unable to enter data into any field.
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Jun 24, 2015
I know the way to SELECTDISTECT on a combobox referring to a table so the value will autopopulate in the combobox. But is that doable in a subform?
I have a table with 3 columns. First Name, Last Name, Relationship.
I want to let the user adding data directly to the subform, but when typing RICHARD in the first record of First Name, then on the second record, when they type R, it will suggest RICHARD, a kinda auto fill if desire.
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Jul 29, 2014
I'm working on a database that tracks students and grades. I have a tblStudents with Personal details, tblStudentsAndClasses which allows me to have a one-to-many to many-to-one relationship, tblClasses with all the class info, plus a tblGPA.
I'm wanting to list all the Student's names listed with their current class and have blanks for data entry for Grade, Grade status, and have a current timestamp in another field. So the teacher can enter the Grades and Grade Status for all students on one day in a single form (think EXCEL). The way I have it now, is that (x number) grades that have already been entered shows up as (x number) copies of the same student. So my relationships are probably set up incorrectly also.
I can't filter out IS NOT NULL because I wouldn't get any students with grades already entered in.
I've found a post on another bytes.com that is REALLY close to what I am looking for, but I don't know anything about VB to be able to adjust it to fit my requirements. I would have tried to do a forum search here, but I'm not sure what terminology I would search for.
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Aug 4, 2015
My database is tracking Job/Project information. The users must assign the Job Contacts which can be both internal and external (ie: Contracts is a Client Contact, while Engineer is an Internal position)..
tblContactTypes which defines each of the 10 types of job contacts.
fldTypeID: fldTitle fldClient fldInternal
1 Contracts True False
2 Engineer False True
3 Other True True
The Job Specific data is stored in tblJob_Contacts
fldJobID (PrimaryKey)
fldTypeID (from tblContactTypes)
fldEEID for Internal Contacts (from tblEE)
fldContactID for External Contacts (from tblClientContacts)
My question is this...How can I force the user to enter the Contact information for Contact Types 1,2,3, and 4 while leaving the remaining contacts types as optional?
I would like a form with combo boxes for the first four Contact Types which must be assigned for every job and then a continuous subform where the user can assign the remaining contact types if needed.
Initially, I planned to store the first four Contact Types as separate fields in the main table (tblJob) - however, distribution lists are needed and it makes more sense for all the contact information to be stored in the same table.
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Mar 12, 2014
I am trying to set up a password on a for different users to have to enter pins to enter data. When a user selects his/her name from the combo box the next field will be something like pin. When they enter the corresponding pin this will allow them to edit and start or continue (if they left) fill out the rest of this form.
The reason being this way is that if one of them goes back to a previous record done by another user (which I want them to be able to view) they can view it but cannot edit it because they do not have the users pin (or password). Is this able to be done, only allowed to edit or create a new record if you enter your pin every time.
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Jun 7, 2014
I have been having problems with opening a form to add new records only. I have gone through all possible solutions but somehow the problem persists.I want to add new records only and not view any of the existing records. I have set the form properties to Date Entry Yes, Allow additions to Yes, Allow Edits to No. The form opens through a command button on another form and the vba code is the following.
DoCmd.OpenForm "FormInvDetails", acNormal, , , , acDialog
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Mar 3, 2014
I have a database I made to store a list of users and information about each user.
I have a UserDetail table, languages table, previous experience table, current experience table.
UserDetail table as follows:
UserID (PK)
First Name
Last Name
Full Name (calculated)
Department (using a multi select combo box. There are 3 departments and some people are in both).
I need to do the same thing on each table and each table is very similar so I'll just list one. This is the Previous Experience table:
PreviousXPID (PK)
Previous experience (e.g. IT, Marketing, Chemistry)
I have three junction tables. One for each Previous Experience, current experience and language table. The Previous experience junction table has:
ID (PK)
UserID
PreviousXPID
I created a relationship between the userdetail table and the junction table then the junction table to the Previous Experience table.
Now what I'd like to be able to do is edit people to add previous experience, current experience and languages to each. I already have a form that lets me add a new user to the database. It's just based on the UserDetails table. If I could have a way (perhaps using 3 multi select list boxes. One box for previous experience, one for current experience and one for languages) on that form to add the other details to that person, that would be ideal. I'd like to create a new user. E.g. Joe Bloggs in department 1 who speaks Dutch, used to have Marketing, Chemistry and aeronautical experience and now works in IT.
I can create the new user by putting last first/last name and selecting the department. But to add experience or languages, I have to go into that junction table and add the numbers myself. e.g. user 1, has experience 1,3,4 and 5. I'd like to see the name that relates to the ID and be able to select it from the list in the table I have.
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Oct 28, 2004
I have two tables. The first contains details of a budget holders money allocation for a given period, and the other tracks their spend on products over that period. How can I generate a query to calculate the total running spend for each user from the "budget spend table" that will be written into the users record in the "budget allocation table".
My aim is to show details of budget allocation, total spend to date and remaining budget for each user in an Order form / report.
Can anyone please advise me on how to do this or suggest another way of doing it. Any help would be greatly appreciated.
Thanks in advance.
Regards Peter
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May 21, 2014
I think I have just finished designing my database and I tried to test it and I couldn't enter any new records as it says "Can't enter data into blank field on "one" side of outer join" whenever I try and enter info and I don't know much SQL to work out what has happened. It probably causes this too but I also cannot select check boxes.
The form where I try and enter the info is called Crisis_support_workers v3. I have attached my database so you can look at what I have done.
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Apr 17, 2013
I'm currently working on a database that includes several tables with information about current and former employees. One of these tables has the training history for each employee, where the columns are the type of training (currently 37 types), and the data entered for each is either null or the date they completed the training.
I have a form bound to this table that allows the user to edit and add records, but additional types of training will surely be added in the future. I would like for the user to be able to click a button on the form that allows them to add a new training field to the form and underlying table. I understand that users should typically not be allowed to add new fields, but I can't think of a better way to account for the fact that new training will surely will be added in the future.
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Aug 18, 2005
Hi all
Can a SQL query be written so that when the user runs the query, a prompt asks the user to enter the field they wish to see?
i.e. a query is written to return certain predefined fields, plus a field that is not defined. When the query runs an error comes up to enter the field it should search for.
It would be handy for the start of each month, when a new field (month's data) is required. It will avoid updating the query each month.
Thanks in advance!!
Lucas
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Dec 18, 2014
I am trying to save specific data from a data entry form to a specific depending on what the user selects from a dropdown/combo box.
So if the user selects "test company from the combo box, that data (from that form) will save to the Test company data table.
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