Forms :: Grouping Individual Records As A Set?
Apr 16, 2013
I wish to make an Access DB that will work as a HUB for a few different people in our company to work off of as a means of putting analytical results in tables where a SampleID is given to each sample and is unique. I want to know if there is a way to group any given number of SampleID records together into a 'ProjectGrp' and produce something along the lines of a work order form so the other people in the company can look at a ProjectGrp, see what SampleIDs are part of that group, and then fill in the data for each SampleID.
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Jan 8, 2015
I have a database where I record grades for my students. I would like to create a macro so that every time I record a grade as an "F", the student will receive an email that will contain an attachment of their scores. A lot of the information I want to include in this email is in several different tables. So to make it easier, I have created a query that lists the following:
Students name (SName)
Student's email (SEmail)
ID# of the form I use to record their grades (ID)
ID# of the studen'ts work (WorkID)
Date of their work (CreatedDate)
Date I graded their work (AuditDate)
Grade="F" (Accuracy)
How can I create something that will automate emailing of this information--to the individual student with only their information? I am using Access 2010. If I can't automatically send the emails, I would like to create a button in my audit screen that will send a report containing that student's information to them.
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Mar 20, 2015
So in my database i'm creating a live form that will open up a list of patients and when they are seen. one of the bits is a button that before they arrive says "Not Arrived" and after they arrive it says "Arrived". The code works fine:
Code:
Private Sub Command68_Click()
Dim C1 As String
Dim C2 As String
[code]...
The problem is after clicking the button on any of the records, it changes the text on all records, to wit: I tried to attach images or links to images, but my post-count is too low. The before-click screenshot is /3QnBkgG on imgur. The after-click screenshot is 9VZWzzp on the same site.
Bear in mind I've only clicked the button (it's white, so it doesn't look like a button) on the top record.The form is set to continuous forms, not sure if that has anything to do with it.how I can get the code to run on individual records, rather than applying the first-record's results across all records?
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Jul 23, 2014
So I created a new form that multiple coworkers will have access to. I understand that you can password protect an entire data base, but I was wondering if you could go deeper than that. I have a main form with a combo box (query to show existing IDs) for "ClientID" that links the main form and subform (Its controlsource is ClientID from the table the subform was created off of). If a user selects an existing ClientID, the linked subform pops up with the selected ClientID displayed on the subform in a field along with existing additional information displayed. If The user types in an ID not in the database, a blank subform comes up for the coworker to create this new record and the field for ClientID is blank.
1) How can I make it so that when a coworker types in a ClientID in the combobox that is not in the database, the blank subform that pops up has the ClientID field filled out with what was typed in the main form.
2) Situation: Adding a new client to the main form, and filling out the additional in on the popup subform. I want there to be a field on the main form for "worker". The worker will put their ID and create a new client record. Is it possible to make it only possible for this worker to edit this client record in the future? ...the original creator will be the only one able to edit the information.
-I am thinking maybe have a table with all workers and associated passwords. So, if a user tries to open a subform created by another worker, he will be prompted to enter a password (which will be the one associated to the creator in this "secret" table.
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Feb 3, 2014
I have created a database that generates a report with customer debts. I have a lot of customers and in a report each page is a different customer with individual debts info. What i would like to do is to create a button and distribute individual report page as pdf to individual customer by email. I'm using Lotus notes. I have searched the forums i found something but it was not what i was looking for.
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Jun 27, 2006
Hello Everyone,I am trying to perform a sum of records for the table belowSeatType| Ext rent | |Internal rent | Work Transfer 2 2VendorOther 2 3LOB BRF GTI BRF 2 5Displacement so that when I run the query I get the following followingSeatType| Ext rent| |Internal rent| | Total |Work Transfer 2 2 4VendorOther 2 3 5LOB BRF GTI BRF 2 5 7Displaceme What I mean is that from the first table how is it possible to get the results below. The query would generate a new column and place the sum of the data in the each row(record) in the same row in the total column. I would be really grateful. Have been bashing my head all day over this. PS I dont know any VBA. Is it possible without VBA?Thank you.
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Jul 14, 2006
i am making a contacts database. I have a table to hold the names and addresses of 700 people. I have another table holding the names of the mailing groups those 700 people can be in. One person can be in multiple mailing groups.
i made another table, and i typed in all the people and the multipe groups they were in. For example, a there would be seven records for a person if they belonged to seven groups
then i made a query relating that table to the addresses table. I want to be able to open forms to show an individual group, and cycle through the people in that group only.
i can do this, but access wont let me edit any of the records.
is there somthing wrong with my relationships? how do i tell accesss to allow records be in multiple groups?
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Aug 21, 2013
I have a button on a report that I want to use to confirm if the contents of a field were prepared or not. Below is the button vba:
Private Sub Command60_Click()
'retrieve the records
Static Count As Integer
Count = Count + 1
'
Select Case Count
[Code] ....
The problem with this is that it changes the text and background for every button in the report. I want the button to change its text etc for individual records in the report. and not all at one time. In other words I want each record to have a button, and each button associated with each record.
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May 4, 2014
what i want to do is lock each individual record created by each user from the other 3 users after they have been saved ( I am not referring to record locking/table locking while updating/creating ). ie They can all read each others created records BUT only update/modify their own created records. They all have individual passwords to log in.
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Oct 19, 2006
This probably is a very stupid question but I am a new user and have been pulling my hair out for a week over this. I have created a report and linked it to my table but it generates a list of all of the values in my table on the report. What I want is a way to generate a report page for every row in my database table grouped on a key record that is unique to each data row. If anyone has any advice it will be much appreciated, thanks.
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May 4, 2014
I have 4 users all with the same rights. What I want to do is lock each individual record created by each user from the other 3 users after they have been saved ( I am not referring to record locking/table locking while updating/creating ). i.e., They can all read each others created records BUT only update/modify their own created records. They all have individual passwords to log in.
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May 12, 2005
Hi I wonder if anyone can help? I have looked through prevous posts and cant find any answers that fit what I need to do. For reference I am using Access 97 and Word 97.
I want to be able to have a client record open in a form and click a button and for that particular record to merge with a preformatted word doc. I have created a query that gives me all the fields I need (as they are over multiple tables) and I can successfully combine this into a mail merge. But it currently takes *all* the records and I want it to only do the current one. I also want user to be able to click a button somewhere on the form that automates this process for him. Is this possible?
I have investigated transfertext and filled in what I think I should have but it seems to do nothing. It creates another (unopenable) file in the same folder as the word doc and does nothing else. But I am using the 'export word for windows merge' in the tranfertext action?
If I can only crack this I will be happy! Many thanks in advance for any help
DD
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Sep 8, 2006
well i tried asking for help on this earlier, but i wasn't able to find any help so here is my problem.http://img330.imageshack.us/img330/2850/pictureaccessro7.jpg (http://imageshack.us)the sales - net = profit is fine but what i want to do is have a totals at the very bottem. everytime i try to do this, i can only get the totals to show and each individual record dissapears, or nothing shows at all. i've tried using a report but i can't seem to pull it off either. if anyone knows what i'm talking about and knows what i have to do then please help me :)
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May 24, 2013
I am trying to import several hundred records into Access from a txt file but I can't find a way to separate the file into individual records. A portion of the file is given below:
'C Olive Teece', 'Census, 1940', 'birth: 1919 New York', 'residence: 1940 Ward 4, Canandaigua, Canandaigua City, Ontario, New York', 'spouse: John H Teece', 'parents:', 'children:'
'Edith Teece', 'Census, 1940', 'birth: 1888 England', 'residence: 1940 Smithtown Town, Suffolk, New York', 'spouse:', 'parents:', 'children:'
'St Clair Teece', 'Census, 1940', 'birth: 1867 Pennsylvania', 'residence: 1940 Ward 3, New Castle, New Castle City, Lawrence, Pennsylvania', 'spouse:', 'parents:', 'child: Edward C Teece'
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Feb 24, 2006
Hi all,
I have a db for logging meeting action points. Each action point has a description and owner. I'd like a query/report which will produce a list of action points grouped by owner (easy), but with a particular owner's action points at the top.
Essentially, rather than do a GroupBy and ascending sort, i need to specify the first group that is displayed. I don't care in what order the other groups appear.
Eg.
Action Point Owner
1. Task 1 DC
6. Task 6 DC
8. Task 8 DC
3. Task 3 AG
4. Task 4 AG
So, above if i just did an ascending sort, the DC records wouldn't be at the top.
any ideas?
El.
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Aug 2, 2005
How can I group records based on values within a particular field? For example, if I have records of people with different annual incomes, what is the easiest way to allocate the records to income bands? I assume the starting point will be to create a band classification in Excel and import as a table. How do I subsequently run a query to achieve the desired effect?
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Oct 27, 2005
This is probably an easy question for you all:
I want to run a query that does a GroupBy with DATE and Counts the number of records associated with that DATE.
I can do this, but I also want the dates to group together by Month so I can count the number of records per month for multiple months in the same query. How do I do this?
Thanks very much
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Jun 19, 2006
:confused: Hi everyone,
I have one table that I want to query. It's a basic table that contains:
MYKEY, AMOUNT
1234430, 100
1234435, 200
1234435, 100
1264435, 300
1264430, 200
1154435, 100
1154435, 219
1294430, 983
2010, 845
........ so on and so forth
Now, I simply want to GROUP MyKEY ENDING with 4430 and 4435 into one line and SUM the AMOUNT, thus showing like this:
MYKEY, AMOUNT
1234430and1234435, 100+200+100 --> (123 being the first common group)
1264430and1264435, 300+200
1154435and1154435, 100+219
etc etc.
i tried using simple sum and group by but does NOT work:
SELECT MYKEY, SUM(AMOUNT)
FROM MYTABLE
WHERE MYKEY LIKE ('*4430') OR ('*4435')
GROUP BY MYKEY
It does NOT ROLL-UP the 4430 and 4435 together.
QS: do i need to use VBA for this?
QS: do i need to have subqueries?
QS: please help?
Thanks!
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Mar 7, 2013
I have a query that gathers information from the tables in my database and returns something like this:
Code:
Field Pest
1 Insect1
1 Insect2
1 Insect3
2 Insect1
2 Insect3
2 Insect4
Field and Pest are fields in two separate (but joined) tables. Field exists only once in its table, and multiple pests are attributed to each field. I'm looking to create a table or query in which the values would be listed as follows:
Code:
Field Pest
1 Insect1, Insect2, Insect3
2 Insect1, Insect3, Insect4
The purpose for this is to create a legend for a map used by another program based on the information gathered in the database. I do have other criteria for which fields and pests show up in this query.
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Mar 18, 2005
I have set up a front screen which has linked buttons to other forms.
When I open up some of the forms (using the buttons) I would like them to be password protected.
I know tihs is probably really easy, but I cant get it sussed!!
Any help would be appreciated.
thank you
Mojaveboy
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Dec 24, 2013
I want to lock an individual record when a certain check box is ticked so it can't be edited again. I've tried setting the form to read only when this check box is ticked on the form OnCurrent event, but this locked every record and I had to remove the code to untick the check box and be able to edit the record again.
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Oct 15, 2014
I've just created a form and I'm trying to move and size the fields but they seem to be grouped together and whatever I do to one happens to all of them. I select one field and just that field has the orange outline but when I move it they all move.
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Dec 5, 2013
I created a query that shows everyone who has a specific date field blank. Now want to make those names clickable so that it opens a specific form with a certain record related to that individual in the query. Each line with a different individual should open a different person on the form and their corresponding record.
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Aug 15, 2013
I have a list of customers, with Account Numbers and Company Names. Now I have entered a combo box in my form control with a list of Account Numbers, how ever I wish to group these Account Numbers because some are the same, with the same company but a different Employee.
So how do I group Account Numbers within the combo box?
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Mar 17, 2006
Hello Guys
I am looking for procedure to pop up records in a combo box in form like
All
----
James
Peter
Mathew
Can anyone help me?
Thanks:)
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Jan 11, 2015
I have an Access 2007 application that has a Parts Table that contains a list of automotive parts.I have attached a screen shot (parts.jpg) showing the structure.I have another table called Web_Parts that has exactly the same structure as Parts. The Web_Parts table gets its data from a CSV import that I do that is data extracted from an MySQL database used by an eCommerce website.
You will notice that there is a field called "Web_Product_Id" (number). This is the unique ID for each of the products that I have exported from the Web shop system. I need to regularly (probably every couple of weeks), export out of the web shop system and import into the Access environment.
Due to the fact that the data in the web shop system may change (pricing, description, add new items, delete new items etc), I need to find a way that I can simply update any existing records in the Parts table with any new information contained in the Web_Parts table......
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