Forms :: How To Archive Data In Table With Checkbox
Sep 26, 2014
I need to archive some data in a table with a checkbox on a form. I have tenants table & property tables. Sometimes tenants move out & new move in but i don't want to delete information from old tenant. But i can't have duplicate property id's assigned to different tenants.
So I made a checkbox on the tenants form that sets the tenant to active or inactive with a status column in the tenant table. how do i delete only the property ID so i don't have duplicates when the new tenant moves in?
i'm in the process of creating an Access database to import data in text files and then export the data as fixed width text files, this is now working fine
My next step is to be able to setup an "Archive" Table which will hold all the data i have imported across multiple import proceudres for the last 30 days, i then want to be able to "De-Dupe" any files i import against this to ensure i never load duplicate data.
How can I remove (delete) a page from a table (the entire row that has that specific data) and have it go into an archive? I don't want to completely delete the information, but I don't want to have it in my current table and have to have all kinds of filters and other criteria to view in my queries and reports.
In the case of a system that keeps track of checking in and out (e.g. library books), where is the archive data stored? If a person makes 30 trips to the library, obviously one record will be the current visit - but where do you keep the 29 other visits?
Do you create a separate table for old check-outs: Current_Check_Out and Archive_Check_Out?
Or do you just leave the data in place and as-is: All_Check_Outs?
I have a Database in which I would like to archive data once it is now longer actively being used. I have VBA code that does everything i need it to, however I would like to name the new archive table related to the dates in the data being archived. Below is the code I am using to archive and delete the information from the main table.
Code: Dim strSQLCreate As String Dim strSQLDelete As String Dim strArchiveTableName As String
[Code].....
I know it will be in the "strArchiveTableName" variable, I am just not sure how to pull the dates out of the data being moved. The TestData table holds a date and time for each test, and the earliest and latest dates is what i want to append to the table name.
For example: Currently "tblTestData_A102Archive"What I want "tblTestData_A102_1/1/2012-1/1/2013"
I have a Mainform [FrmReconcileMain] and it contains a Subform [FrmReconcilesub]
What I'm trying to is, on the Main form type in a statement date in textbox [TxtStatementDate].
I have a checkbox on my subform [ReconciledYN], along with a textbox [TxtReconcileDateSub]. when I click the checkbox, it simply pulls the date from the mainform and populates the date in the subform.
I've even tried experimenting on a simple form (with no subform) to see whats going on, but still I can't get it to work, even on a simple event such as this...
If [yourcheckboxname] = -1 Then [controlnametoupdate] = date() Else [controlnametoupdate] = ""
I have created a form in Access updating the files each month but I need to keep the previous month data as historical record . how can I creat and archiving function / command so that the files that have been updated are not lost and will be kept for future use? thank you for your help
I have a single table database for inventory. Every 3 months or so, some records get changed or updated. My manager wants to keep an archive of all of the records that have been changed so we can go back and look at an history of all of the records. So, My thought is to create an "Archive" table, appended all of the current records to it. Then, when changes are made, create an Append Query, or what ever works, to copy just the changed records from the Main to the Archive table. There are only 200 items in the inventory so it is not a large database.
I have a form displaying the 11 fields of the parent/primary table using a selection from a combo box. I am using queries and vba code modules respective to form, combo box and command buttons. I have initial code that uses the two fields from the combo box selection to append same to a new parent/primary archive table. I now want to add to the append SQL the remaining fields to the parent/primary archive table. When I add the second sql string for the remaining fields to the same procedure and execute I keep getting 'null in primary key'. If I copy the primary record and paste same into the archive table it works.
Private Sub Command26_Click() On Error GoTo Err_Archive_Primary_Click
Dim strSQL As String Dim strSQL2 As String
strSQL = "INSERT INTO ARC_289325045 ([Survey Point ID], [Survey Area Detail], [Date On Site]) " & _ "VALUES ('" & Me.cboAreaDetailDate.Column(0) & "','" & Me.cboAreaDetailDate.Column(1) & "'," & _ "#" & Me.cboAreaDetailDate.Column(2) & "#)"
I have a form displaying the 11 fields of the parent/primary table using a selection from a combo box. I am using queries and vba code modules respective to form, combo box and command buttons. I have initial code that uses the two fields from the combo box selection to append same to a new parent/primary archive table. I now want to add to the append SQL the remaining fields to the parent/primary archive table. When I add the second sql string for the remaining fields to the same procedure and execute I keep getting 'null in primary key'. If I copy the primary record and paste same into the archive table it works.
Private Sub Command26_Click() On Error GoTo Err_Archive_Primary_Click
Dim strSQL As String Dim strSQL2 As String
strSQL = "INSERT INTO ARC_289325045 ([Survey Point ID], [Survey Area Detail], [Date On Site]) " & _ "VALUES ('" & Me.cboAreaDetailDate.Column(0) & "','" & Me.cboAreaDetailDate.Column(1) & "'," & _ "#" & Me.cboAreaDetailDate.Column(2) & "#)"
The next step is to do the same for the child table and append related records to the child archive table. Edit/Delete Message Reply With Quote Quick reply to this message JJKramer View Public Profile Send a private message to JJKramer Find all posts by JJKramer Add JJKramer to Your Buddy List Sponsored Links
1. I have a table which lists all of the equipment we use in our company and would like to use it as a template in a form so that users can select a checkmark if the equipment is being used that day. The checked items would then be used to populate another table which records all of the equipment the user has selected. I thought the checkmark method would be best so that the user can scroll through the list of equipment and select multiple pieces for the day. The reason I don't use a multi-value field is so that the user can also enter quantity and hours of equipment used in the same table when they scroll through the list.
2. Once all of the equipment pieces have been checked, I would like the user to be able to click a review button which would navigate to the next form with all of the selections for the day. This new form will have the option to go back to the first form if any corrections need to be made. And also have the option to submit the results.
3. Once the user is finished with their selections, the user can then select Submit which will finalize the recorded equipment table and clear the checkboxes and any inputs from the equipment template table (without modifying anything) so that it can be used for the next day and so forth.
I would like to know if I can control what field the check box enters the -1 value in my record depending on a value from another field in that record. In my table called workbook I have fields called, phone type which is a text field, wall and wm entry which are both yes/no fields. I want to put one check box on my form to check when a wall mount is needed for the device. The thing is there are two different wall mount sizes. So I need to check the phone type field on my form, if the value is ENTRY then I need to have it enter -1 in the WM Entry field. If the field anything other than ENTRY then the -1 value should go in the WALL field. Can this be doen and how do I code it?
I am new to access (2007), There is a datasheet in the form where we enter our time in/time out. We enter data using the form but that is one data at a time only. So I tried to paste multiple data (records) from excel into the access table. After pasting into the table, the data appears in the query, but not in the form.When I go to the form to check if the data I pasted into the table will appear in the form's datasheet...some data appears but some does not.
I work for an airline, and we use an Access Database to track all baggage claims. The file is getting pretty large, so we want to remove the closed claims from the main table. Is it better to append the closed claims to a new table, or would it be better to export the closed files to an Excel document?
If I choose the option to Append to a new table, can this be done to a second database or just create an additional table in the existing file?
Any help that you can give, I'd greatly appreciate.
I have a form with names and addresses on it that gets its information from a querry. On the form tis a button that operates a tick box to Arcive a record. I also have a list box that finds a record on my database when I click on the name.
My problem is that even though I archive the record and the persons details dont appear, the name still appears in the list box. How can I remove/hide the name from the list box as well. I tried a requery but it didnt work?
Thanks for your time to look at this... I am working a project that has some checkboxes on a form. I would like to have it so when a checkbox (Check1) is clicked and then the "Submit" button is pressed, it updates a form ("InputH"). I currently have the table set up with Yes/No data types. I need when submit is pressed for the Yes/No checkbox in the table is updated to show a check. Here is what I have so far:
Private Sub Command21_Click()
Dim update As String
If Check1 = True Then update InputH.Table Set Completed = (Hazard1 = -1) Else update InputH.Table Set Completed = (Hazard1 = 0) End If
End Sub
However, when I try to execute the scripting, I am getting an error: "Compile Error: Expected Sub, Function, or Property" and it has the word 'update' highlighted in the line: (update InputH.Table). What could I be doing wrong?
Hello: I have a "create table" statement as an action for one of my command buttons (on a form) within my access db. I can create a yesno field with no problem, my question is - how within the same "create table" statement or otherwise with code can I make the yesno field appear as a checkbox?
I can do it within the design view of the table once the table is created, but I want to do it on the fly. Also, I don't want to do this within a form, just on the table itself.
i have a small for you probably problem! I tried to find something here but only bits and pieces could help only a little!
well here is my problem!
i have a form with a subform! the subform is a datasheet by a table!
In my main form I have a check box! what I want to achieve is to filter my subform by current date when i mark the check box and remove the filter when i uncheck it!
i could have it done by query or something but it was a last minute idea! thus i would have to change a lot of stuff doing it that way! the table is already filtered by a combo box record selector!
----------------------- i have used a code but it does not work probably because there is no filter to activate!
Private Sub Today_Filt_Click()
If CheckBox = True Then Me.FilterOn = True If CheckBox = False Then Me.FilterOn = False
End Sub
So could i put the filter parameter on the vba part???
i have a form with various fields, on this form i have an archive button that places certain fields in an archive form. however this does not remove the information from the main form. pls see attached
Here is a question I have been hammering away at for a while but have not come up with an answer yet.
I am trying to come up with a way to make a digital archive in addition to the access database that i have been working on. Right now I have records for customers and all of their reservations, as this is a travel agency. I would like to be able to save all emails, pdf receipts, and any other applicable files that may pertain to that customer and/or on one level lower, their reservation.
Yes, I have heard of the attachment option in Access 2007, but I am getting mixed feelings about using that to solve this problem. One reason is because I have heard that this can make a database absolutely huge very quickly. (One question I have about that is whether or not that large size ends up slowing down the database or not?) My other concern is that after creating everything I would really like to integrate the database into SQL Server and only use access as the front end for forms and reports. And SQL Server 2005 does not work with access's new handy attachment feature in 2007.
This must be a common need with various businesses, so maybe you all have a few ideas out there. I would love to hear them!!! I am open to anything that solves this problem. Thanks for taking the time to read this and help me out.
Hi, we have a database for keeping record of our games (unreal tournament games).... Its just a simple database and we enter our results based on the following fields: -
Opponent: Game Type: Players: Maps: Date: Result:
the file has started to get quite big and wondered if it would be possible to automatically move entries say that were older than a month old to a new table, or archive table. Im not a big access genious so i hope i have explained enough for you to understand what im trying to do here.
How to update data from one table to another table using form.
I have data coming from design team in Database 1 and using form i want search data and assign the job to a person and store it in the database with his name. I have to do this because database from design team is read only.
How to use VBA..... I have set up a simple database to enter data into then upload to a client web portal.
I have a form to enter the data and the table this data goes into has a check box at the end which I want to have ticked/checked/True after I have exported.
I have created a query that shows me all data that is unchecked (not yet exported to an xls)
I have created a simple export macro that sends the query result to an .xls
I want the macro to finish by checking the "export" checkbox once I have done this....
I am using Access 2010 attached is a screen dump of what I have so far....
