Forms :: How To Invisible Some Records Of Form For Other Users
Feb 5, 2014
I have a database that it has 2 forms. Form 1 shows list of received letters Form 2 shows list of send letters Now database has been splitted and back end is on the shared drive and front end there is on each computer and myself and other users have read/write access to the shared drive and me and other users can see all the records. .Now I would like to add something like a check box field to the forms. When I tick the check box for each record other users cannot see that record on the form.
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Aug 13, 2014
i have a pop up form that users need to fill up whenever they need to Add New Records. everything is working fine. BUT, what should i do that in the next time the user will click the Add New Records it will not show the previous items that have been added? since it is added in the Main Form already, no need to show in the pop up Form again once they wanted to add new records. Once they are still in the pop up form, they can see the newly added items BUT once they exit the pop up form, they cant see those items anymore in that form instead it is in the Main Form already.
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Apr 3, 2013
I have a dashboard that opens with my main form and it contains many textboxes with Dcounts, Dlookups and Dsums in it. I am hoping that I can put these textboxes on a separate form that is hidden unless a command button is clicked to make it visible.
I know how to do this, but my question is whether or not all of those queries will run whether or not the form is visible. Obviously if the Dsums etc.. are going to run anyway, then I won't bother.
Is there a better way to do this?
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Mar 24, 2015
I have a main form that has 2 subforms. I have a field on both forms that I have marked as "Visible="No". Both are text box controls and I have made sure that both the label and the text box itself are marked "Visible="No". In the first subform, it works correctly, while on the second one, it still displays.
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Oct 30, 2013
I've placed an unbound text control in the header of a Split Form. I also placed a label in header of a split form.But, neither is visible until I select a row on the split form datasheet.The Visible property is set to yes and the fore color is white and the background is transparent.
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Sep 22, 2013
How do I make a column invisible in my subform when the main form loads?
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Jun 23, 2014
I have a continuous form that has several buttons, i am hiding them depending on which buttons they press before hand.
Is there a way to hide the spaces left by the invisible buttons using vba? or is there a simpler way?
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Aug 27, 2013
What is the best way to capture the users that modify the records in the database?
Let us start from User Log-in Form After log-in, Main Form will open The main form has various menu (example Add Customer) Once I open the "Add Customer Form", I want to record the username in the Createdby/Editedby Field automatically.
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Mar 14, 2007
I have a simple database used for competition entries and scoring where I capture the entrants' details (and later their scores) in a single table. If an entrant returns to have another go I can either type in his details again or choose one of his earlier entries and issue a "duplicate" command (I have a button on the form to do this). This seems to work OK and a new record is created and I can see it in the underlying table and it looks OK. However despite restarts, refreshes and requeries none of my queries seem to be able to see a record created in this manner. Any suggestions?
Office XP with latest service pack3 update.
Thanks Dennis
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Dec 27, 2013
I have a timesheet data base and I wanted to find a way to restrict employees from editing other employees timesheets only their own timesheet... .is it possible with access 2010?
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Nov 8, 2013
I'm trying to get some labels and eventually text boxes to become visible on an input of a qty in a text box, but I can't get my syntax right.Here's what I have so far.
Private Sub More_qty_AfterUpdate()
Dim count As Integer
Dim pumplbl As String
For count = 1 To [More qty].Value
pumplbl = "pumplbl" & count
pumplbl.Visible = True
Next count
End Sub
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Aug 11, 2015
I have my application split, BE and FE. This is a form with a subform.For both I have the properties set to
Data Entry NO
Allow additions NO
Allow Deletions NO
Allow Edits NO
anyone person can open the form, but when a second person tries to open the same form we get the standard, locked by user or user does not have permission.If user 1 logs out then user 2 can get in. So it seems not a permission issue but some setting I have wrong. maybe at the query or table level?
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Jul 8, 2013
I would like to add some instructions for users of a form. Any easy way to accomplish this?
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Jan 12, 2015
I'm opening forms to get data then closing using VB code.
Is there a way to stop the screen showing these forms as the code runs
something like Display refresh off then display refresh on.
Just to hide my workings.
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May 1, 2013
I have created a profiling form for my school. Each boy can access his form using his admission number ( Adno) which is the primary key. On the form are lots of sub forms - for things like favourite authors, clubs, teams played in etc - but these don't have a primary key ( as they are automatically linked to the Adno via the main form ). Unfortunately when several boys are filling in their own forms at the same time I keep getting error messages, one says that the data can't be updated and another says that there is a primary key problem.
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Jul 10, 2013
Here is the environment:
Currently, I have 10 Users running a front end form that connect to back end data where they add to current records and eventually check that the record is complete.
I also have an "Apply Filter" button on the right hand side of the form that allows the user to apply filters to the records to show specific data that is not complete.
I am currently hearing that while the user is working, whether they apply filter or not, it seems as though all of a sudden, all of their completed work dissapears from their recordset hence not allowing them to go back to make changes to it if needed. I can only conclude that when a different user clicks apply filter, all users are affect some how... here are some examples of the code for the filter:
Code:
Select Case [cboFilterValues] ' Where the user selects a filter parameter from a dropdown
Case "All Data"
strSQL = "SELECT * " & _
"FROM [Data Table] " & _
"WHERE [Complete] = No
Then it does:
Code:
Me.RecordSource = strSQL
I am basically trying to find a way where only the user wanting to view the filter is affected... FYI, the other users arent actually seeing all the filters from the other user filter choice, they simply loose all their completed work from their form.
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Nov 8, 2006
I have few forms that look fine when in Design view, but which appear as plain grey screens when opened in Form view. These were working perfectly (i.e. visible in both views) until about half an hour ago.
The only things I have changed are some of the calculations behind certain fields.
Any thoughts?
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Mar 4, 2014
I have a query screen which worked. It has a header and some details. Now only the header shows up. No detail is visible. I look at the design all these fields are visible, but in reality they are not.
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Jun 18, 2015
I need to have a subform that shows up smack dab in the middle of my main screen when visible - which is what I want - but only based on a specific value of a control on the main form. Specifically, if a control's value is "See Spreadsheet", I want the subform visible front and center as it contains the link to the server location for that specific record. If the control's value is not "See Spreadsheet", I want the form to be invisible.
My code:
If Me.BudgetsFacultyAccountNumber = "SEE SPREADSHEET" Then
Me.frmMsgBoxUpdateSpreadsheet.Form.Visible = True
Me.BudgetsFacultyServerLocation.Visible = True
Else:
Me.frmMsgBoxUpdateSpreadsheet.Form.Visible = False
Me.BudgetsFacultyServerLocation.Visible = False
End If
The red lines result in an MS VBA error: "Compile error: Method or data member not found."
I've tried referencing that subform a hundred different ways, but I can't get it to work.
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May 8, 2014
I have two option buttons, 1_optn and 2_optn. I have two subforms, 1_frm and 2_frm.
When clicking the little round dot (the option button) for 1_optn, I want the subform 1_frm to become visible. Likewise, when clicking 2_optn, I want the subform 2_frm to become visible. In the properties panel, both forms visibility is set to No.
I have tried creating a Macro and the best I've gotten is using the OpenForm function but that opens up the forms in a new window. I'd set the Macro to the OnClick event for a combo box (as I couldn't get the option button to work) so when "1" is clicked, the form would pop up. But they have to be in the same form. No pop ups. It also has to be an option button, not a combo box or list box.It also has to be a Macro. No Event Procedure coding unfortunately.
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Apr 4, 2014
I'm currently trying to create a form which allows the specific users to book a seat at a football match.
I've created all the relevant tables, but I'm struggling on how to interpret the data into them to make the form work. I am new to this sort of design, this design is currently for my university dissertation and I am struggling to get it completed in time.
I have attached my document below to show how far i have come.
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Mar 23, 2005
How do you open an invisible form when the database opens. In the database's startup options I have the database open a form, however, for some reason I can't set it to an invisible state.
My users run macros in their programs (not forms) the sole purpose of the form is to track which users are logged in the database or not. Therefore, when the form opens/closes, a user-table updated.
I don't want the users to be able to see this form, but I have no way to keep it hidden. More importantly because no other forms are being used or opened on load... I can't open the form hidden. Does anyone know anyway around this?
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Jul 4, 2005
I have a form display project hours and also caculation of total for each project.
A user can spend time on multiple projects each day, I would like all zero invisiable. I had tried to set all default values to null (nothing) instead of zero. It causes problem in caculation of total.
I remember in Excel, it can make zero not to display, can we do this on an Access Form?
(Something I also want to know if this is possible. This is a time sheet, is anyway we can do on the form that projects (records) can be displayed horizonatally (on the top) while the dates can be displayed vertically (on the left), ,more like a transposed. But it would not change the struture of database (just display) so the date remains a field and projects are records.)
Thank you for help. Happy July 4th
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Dec 2, 2014
My company has a new database that we will use to track PTO (paid time off/vacation), including the submission/approval process. Not everyone should have access to the approval dashboard as that should be restricted to only managers. Everyone will have the same basic form so that they can see their PTO history, hours remaining to be used, etc.
What I want to do is have a button on the form that is visible only if the person is a manager. The button will open the PTO approval form. How can I make a button visible/invisible based on user access levels?
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Feb 16, 2007
My question is how can I make data in a form visible or invisible just by a button. In other words, if I have a group of buttons, based on the button selected I would want certain data to appear.
I know that this is possible, I have seen it done but just cannot find out how to do it or what this is called to look it up in Helps.
Thanks,
****
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May 3, 2006
Hi there,
I know there have been a good number of questions about visibility in forms already but I couldn't find a solution to my problem (or maybe I just didn't get it).
Basically, I have a tabular form (more than one record displayed at once) and one the field is of the Yes/No type. For each record, I'd like to have a text box that displays 'pending', set as visible if the field value is 'Yes' and set as invisible if the field value is 'No'.
The table is as follows:
id : auto-number
Flag: Yes/No [Yes]
If I use the following code on the Flag button:
Private Sub Flag_AfterUpdate()
Me.pending2.Visible = Me.Flag.Value
End Sub
all the 'pending' text boxes appear and disappear together (instead of just the relevant one).
I thought of using another text box, with the same data source ('Flag') but which would set itself to visible or invisible wrt to its own value but I couldn't find a way to do it.
Any suggestions ?
Thanks in advance !
and many thanks already for the forum and the contributions - it's been extremely helpful, esp. for a beginner.
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