Forms :: List All Records Then Enter Data
Jul 29, 2014
I'm working on a database that tracks students and grades. I have a tblStudents with Personal details, tblStudentsAndClasses which allows me to have a one-to-many to many-to-one relationship, tblClasses with all the class info, plus a tblGPA.
I'm wanting to list all the Student's names listed with their current class and have blanks for data entry for Grade, Grade status, and have a current timestamp in another field. So the teacher can enter the Grades and Grade Status for all students on one day in a single form (think EXCEL). The way I have it now, is that (x number) grades that have already been entered shows up as (x number) copies of the same student. So my relationships are probably set up incorrectly also.
I can't filter out IS NOT NULL because I wouldn't get any students with grades already entered in.
I've found a post on another bytes.com that is REALLY close to what I am looking for, but I don't know anything about VB to be able to adjust it to fit my requirements. I would have tried to do a forum search here, but I'm not sure what terminology I would search for.
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Aug 10, 2005
I've posted in general because I really don't know what approach is best for this requirement. I can't even come up with a meaningful, yet succinct title.
Here's the problem. I have tables:
tblApplication - defines an application (name)
tblServer - defines a server
tblInstance - defines a partition on a server (defined in above table).
tblApplicationInstance - defines a specific instance of an application on an instance on a server (i.e. ties the above three tables together)
The tblApplicationInstance table has an autogenerated ID field as primary key, and foreign keys to tblApplication and tblInstance (and thus through this to tblServer).
All well and good. Now the next table
tblApplicationUse - defines that a specific project (a foreign key to another table but I don't think it is an important factor here) is using a specific application instance over a date range.
The question. How to allow entry of new tblApplicationUse records without having to find and enter the ID from tblApplicationInstance. Rather, I want the user to specify the Application, Server and Instance, but be limited to only those that are defined.
I tried a simple query, thinking it may allow me entry, but not so. I've been building some simple forms for query parameter prompting lately but am fairly inexperienced with these. The crudest form of prompting I can think of is to simply apply a drop-down to the ID field (in tblApplicationUse) and use a multi-column format here. But it ends up very wide and is less than ideal.
Can anybody give me ideas on the 'proper' way to do this?
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Apr 17, 2013
I work for a foundry and we bring in lots of raw material for conversion to alloy. Each incoming lot is assigned a number on arrival and is then broken down and processed in batches, typically 9. Each of these batches is then assigned a number as well, again a consecutive number which also includes a letter (the letter designates the product). Process data for each batch is kept and final QC analysis data is also recorded.
My question is: how do I set up a form on which I input the lot number, customer, and source once but that fills in that info for each row in the table with which the form is associated? After conversion, I would like to be able to analyze the process data by one of those 3 values so I need them filled in in the table (I plan to pull the data from the Access table into Minitab for statistical analysis).
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Mar 28, 2013
I have a main form with a sub form.
I cannot enter new records into the sub form! Only existing records are displayed.
If I open the record source of the sub form, I can enter new records
The subform's Allow additions, deletions & Edits are all "Yes"
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May 12, 2015
I am attempting to setup a database and need setting up a form that captures/enters multiple records from one form.
We have batches of case files consisting of 25 folders each. I would like to setup the form where the user only has to enter the [User], [FileGroupID], [Examiner] and [DateAssigned] just once, but also allow for the individual 25 case file numbers in that batch to be entered. (See attached image)
So far I have created 2 tables; BatchLog table which would capture the batch details that is entered once and a CaseFiles table which would capture the individual case file numbers.
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Jun 18, 2015
I have a form that when the end user is searching for previous records it creates an erroneous record based off of the search criteria. I want it to create a record ONLY when the "Enter" button is pressed.
Is there a way to limit the form to creating records only when ENTER is clicked on?
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Jun 24, 2013
I have a form to enter archaeological features in a feature table. Each feature is present in one or more archaeological strata, for which I have a stratum table. There are 41 strata in total named 1A, 1B, 2A etc. On the form I want a checkbox for each of these and then to make it add a record to the stratum table for each of the selected strata. The stratum table and feature table are connected by the feature_primary_ID (key in feature table), so when making a new record I need this primary ID and the respective strata to be entered in the fields.
At the moment I've got something like this:
Code:
Private Sub Check1_Click()
If Check1.Value = True Then
DoCmd.RunSQL "INSERT INTO tbl_FEAT_STRAT (feature_primary_ID, stratum_ID) VALUES ((feature_primary_ID of present record),Label2.Caption)"
Else
DoCmd.RunSQL "DELETE FROM tbl_FEAT_STRAT WHERE feature_primary_ID = (feature_primary_ID of present record)"
End If
End Sub
For starters, I dont know how to get the feature_primary_ID from the features table (also represented in the form as a field) and use it to make a new record in the strata table.
Second, when using this code I need a copy for each of the 41 strata checkboxes. Creating lots of redundant code. Easier would be a generic code that loops through all the checkboxes after they've been checked and then add new records for each of the checked boxes. Tried something with a command button, but couldn't get it to work.
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Jul 1, 2014
I was able to enter data into my form but I made a few design tweaks and added another table into the form and now, in form view, I''m unable to enter data into any field.
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Aug 8, 2013
I have two fields on the main form and I need a total count of records between the value of the two and then enter the total in a bound field on the main form
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Jun 24, 2015
I know the way to SELECTDISTECT on a combobox referring to a table so the value will autopopulate in the combobox. But is that doable in a subform?
I have a table with 3 columns. First Name, Last Name, Relationship.
I want to let the user adding data directly to the subform, but when typing RICHARD in the first record of First Name, then on the second record, when they type R, it will suggest RICHARD, a kinda auto fill if desire.
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Aug 4, 2015
My database is tracking Job/Project information. The users must assign the Job Contacts which can be both internal and external (ie: Contracts is a Client Contact, while Engineer is an Internal position)..
tblContactTypes which defines each of the 10 types of job contacts.
fldTypeID: fldTitle fldClient fldInternal
1 Contracts True False
2 Engineer False True
3 Other True True
The Job Specific data is stored in tblJob_Contacts
fldJobID (PrimaryKey)
fldTypeID (from tblContactTypes)
fldEEID for Internal Contacts (from tblEE)
fldContactID for External Contacts (from tblClientContacts)
My question is this...How can I force the user to enter the Contact information for Contact Types 1,2,3, and 4 while leaving the remaining contacts types as optional?
I would like a form with combo boxes for the first four Contact Types which must be assigned for every job and then a continuous subform where the user can assign the remaining contact types if needed.
Initially, I planned to store the first four Contact Types as separate fields in the main table (tblJob) - however, distribution lists are needed and it makes more sense for all the contact information to be stored in the same table.
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Mar 12, 2014
I am trying to set up a password on a for different users to have to enter pins to enter data. When a user selects his/her name from the combo box the next field will be something like pin. When they enter the corresponding pin this will allow them to edit and start or continue (if they left) fill out the rest of this form.
The reason being this way is that if one of them goes back to a previous record done by another user (which I want them to be able to view) they can view it but cannot edit it because they do not have the users pin (or password). Is this able to be done, only allowed to edit or create a new record if you enter your pin every time.
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Jun 7, 2014
I have been having problems with opening a form to add new records only. I have gone through all possible solutions but somehow the problem persists.I want to add new records only and not view any of the existing records. I have set the form properties to Date Entry Yes, Allow additions to Yes, Allow Edits to No. The form opens through a command button on another form and the vba code is the following.
DoCmd.OpenForm "FormInvDetails", acNormal, , , , acDialog
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Mar 3, 2014
I have a database I made to store a list of users and information about each user.
I have a UserDetail table, languages table, previous experience table, current experience table.
UserDetail table as follows:
UserID (PK)
First Name
Last Name
Full Name (calculated)
Department (using a multi select combo box. There are 3 departments and some people are in both).
I need to do the same thing on each table and each table is very similar so I'll just list one. This is the Previous Experience table:
PreviousXPID (PK)
Previous experience (e.g. IT, Marketing, Chemistry)
I have three junction tables. One for each Previous Experience, current experience and language table. The Previous experience junction table has:
ID (PK)
UserID
PreviousXPID
I created a relationship between the userdetail table and the junction table then the junction table to the Previous Experience table.
Now what I'd like to be able to do is edit people to add previous experience, current experience and languages to each. I already have a form that lets me add a new user to the database. It's just based on the UserDetails table. If I could have a way (perhaps using 3 multi select list boxes. One box for previous experience, one for current experience and one for languages) on that form to add the other details to that person, that would be ideal. I'd like to create a new user. E.g. Joe Bloggs in department 1 who speaks Dutch, used to have Marketing, Chemistry and aeronautical experience and now works in IT.
I can create the new user by putting last first/last name and selecting the department. But to add experience or languages, I have to go into that junction table and add the numbers myself. e.g. user 1, has experience 1,3,4 and 5. I'd like to see the name that relates to the ID and be able to select it from the list in the table I have.
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Nov 23, 2013
i have a form with various tabs and a number of fields. If I could I would just select all fields to "required=Yes" in the table design mode. But some fields should only have data entered if another field has a certain value. So, I think I just want all visible fields for this data requirement (I set some fields to visible=false if I don't want them to have a value).
So far I tried to do this on click of the Submit Record button which I created using the "docmd.gotorecord, , acnewrec" statement, but I can't seem to make it work when combining it with if then msgbox statements. Plus I typed an if then statement for every required field.
Here's my code below:
Private Sub AddNewRecord_Click()
On Error GoTo Err1
DoCmd.GoToRecord , , acNewRec
Me.Label216.Visible = False
Me.CM_2A.Visible = False
[code]....
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Apr 8, 2006
I'm using the "Value List" as the "Row Source Type" and data in the "Row Source" in a form. The data in the "Value List" is used in a "List Box" of this form. Also this form has a "Text Box" that is used for a date (in the "Short Date" format). When I select values from the "List Box", then enter a date in the "Text Box", the values from the "List Box" are unselected. How can I determine what is causing this ?
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Dec 4, 2014
How can I make certain my user enters records on a subform before attempting to save the main form? Right now they can completely ignore the subform before saving the record.The Main form has business address, etc. on it. the subform is bound to a join table that lists the multiple categories, subcategories and sector the business is listed in for a directory.
I already have my fields set to required at the table level in the join table, and have some existing VBA in both my subform (to update edited date) and my form (to validate empty records where a certain condition is met) but that's not the issue...
How do I focus the user to enter a record on the subform to the point where they are forced to enter something and complete the subform before the record is updated.
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Dec 23, 2013
I have a form that a user fill out to populate fields in my database...how can I make it so that user MUST fill in certain fields before they are allowed to save data?
I need to stop users from taking shortcuts when entering data, and skipping a lot of fields. So i would like to be able to specify the minimum fields, and an error message must show when they try save incorrectly to alert them to this.
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Sep 8, 2014
I need to be able to restrict users enter a value in the text box (on Form B) called "FTE Assigned" if Dsum of a field called "FTE Allocated" in another form A is less than what is going to be sum of FTE Assigned after the value is entered.
Both these forms are used by users to enter data in the 2 separate tables which are linked together through a join.
Master table - having FTE Allocated values and secondary table having FTE Assigned values.
Basically a message box would do if Dsum (of FTE used) is coming out higher than FTE allocated.
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Jan 6, 2014
I had an existing database with 2329 records entered into it. All of the fields (220ish) were all in one table. Myself and my co-workers wanted to rebuild the database without losing the data. We wrote queries to transfer the data from the original database to the new database and split the data from the original 1 giant table to 9 smaller tables.
The transfer of data worked so I went to start making forms. When I went to add fields from different tables I had to built a relationship, which I did. All of the data that transferred over from the new database is in the form (now multiple forms linked by button) but I can't add new information. I get an error stating, "You cannot add or change a record because a related record is required in table ..." and the table referenced keeps changing.
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May 21, 2014
I think I have just finished designing my database and I tried to test it and I couldn't enter any new records as it says "Can't enter data into blank field on "one" side of outer join" whenever I try and enter info and I don't know much SQL to work out what has happened. It probably causes this too but I also cannot select check boxes.
The form where I try and enter the info is called Crisis_support_workers v3. I have attached my database so you can look at what I have done.
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Oct 11, 2011
I'm trying to write a DB to record lab results within a specification limit, and run a report to print the results on a certificate based on an automatically generated batch sample number.
In tables I've managed to get a drop-down list for the 'product type', and another for a list of the tests associated (multiples allowed) with that particular type fluid type. What I'd then like to do is add result/values for each of the tick boxes selected. Currently I just get a list of the tick boxes selected.
Currently I have:
Name (select from other table)
Fluid Type (select fluid 1 to 5 from another table)
Test (test 1, test 2, test 3, test 4... ...test 8) this is where I can select multiples from tick boxes
I'd then like to type a result for (e.g.) test 1, test 4, test 6 or whatever tick box was selected. Is this possible??
I realise a workaround would be to list all the possible tests as columns and just fill in the relevant column.
Better still would be to select a fluid type, and this opens another form with minimum and maximum allowed values, where I could enter the data - can I do this and keep unique IDs for each sample?
This is with access 2010....
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Oct 28, 2004
Is there a code for event procedure OnEnter() that allows me to expand my list box so that i can see a list that's larger than the size of it. I was hoping to multiple select from the list and do it at a glance because my list is very long.
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Jan 5, 2015
I have added a listbox inside my form that needs to filter records based on a field in the databases. For example if I have a record that has the field filled in with a text "reports", then it should only show those record that are on the second listbox. I have duplicated Outlook as an access database where I store all the old emails. The first listbox is called "FolderNames" where it shows all the folders names that are in the column called "FolderNames". The second Listbox is called "Subject" and shows all the subjects from the colun called "Subject".So when I select from the first listbox "Reports", then all the records that have the field filled in with "Reports" should show up in the second listbox.
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Sep 11, 2013
Is there a way (via the form) to search for all the records that have the same customer name and have that list show up so the user can select the exact record s/he needs?
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Apr 4, 2013
I'm sure there is an easy way to do this but I have not clue.
I have three tables:
Students
STUDID (pk)
txtFname
txtLname
etc.
Classes
CLASSID (pk)
txtClassName
txtClassRoom
etc.
Student_Class (join table)
STUD_CLASSID (pk)
fk_StudID
fk_ClassID
On my Class form when assigning students there is a combo box which shows the students names. Once a student is picked in the combo box their name shows up in the subform.
What I would like is a way to NOT show a student in the combo box after they have been selected. Is this possible? Or should I be looking at another way of doing this?
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