Forms :: Opening A Form Showing Only Certain Records
Jun 24, 2014
I currently have a database which has a fairly simple form linked directly to a table, which records staff attendance information.
It generally works really well, however there is one thing I would like it to do, which is be able to hide certain records from view (rather than delete them completely).
I have a checkbox on the form (bound to a corresponding field on the table) called chkHide (the field in the table is called hide), which is not visible in form view; I have a button that is visible and when pressed by a user it will change the value of the check box to True.
So far so good. However, I would then like to have the form refresh and when it does so no longer show the record to the user (so it looks like it has been deleted, but in fact that record remains in the table).
I have tried applying a filter on load, but I don't know what expression to put in the Filter on the Property Sheet - - I have tried [Hide] = Is Null, but that isn't right. I have also created a Query where I have set the criteria for the field 'Hide' to Is Null and then put the name of the query in the Filter box - that doesn't work either, as it will let me put in new records but not let me see any of those put in before the form was refreshed.
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Feb 7, 2014
I am building a search form in my DB. I have got this working by using a text search box on the main form which then links to a subform that shows the results. This works great, however, when the form is first opened, it shows all the records that be searched. Is there any way that I can stop this? I just want the subform to be blank until a search is ran.
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Jul 15, 2014
When I add new records to the form and close the form, the tables are updated with the new records, but the new records don't show in the form (navigation).
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Feb 24, 2014
OK, I have two forms:
Form 1: Courses
Form 2: Mark Grid
The user select the class from [Combo28] for the unit already in [Textbox named Unit] from Form 1 and wants to list all the students for that particular class and unit in form 2.
I have tried god knows how many different codes. I've been playing with:
DoCmd.OpenForm "Mark Grid", , , "[Text43]=" & Me![Combo28] & " AND [Text17]= '" & Me![Unit] & "'"
But with no luck.
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Feb 26, 2015
In the Purchase Order details form a Supplier has to be chosen via a combo box. Based on that another combo box in the subform displays products only from this supplier (Products table is linked to supplier table).
I managed to let the subform combo show only relevant products using criteria referring to the main form combo box. Also other product data will show accordingly in text boxes. So far so good.
However when I close the form and reopen it the subform combo box is blank, other text boxes still show the right values. If I remove the filter criteria for the subform combo then all fields show all data correctly. (However the combo box is unfiltered again 8-/)
So somehow the 'criteria' prevents the combo to show the value that was previously chosen.
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Apr 7, 2014
I have a Form opening from Access Options. I would like to close this Form using the Timer. The following is the code I have used but it is not working.
Private Sub Cover_Page_Form_Load()
OpenTimer = Timer
End Sub
Private Sub Cover_Page_Form_Timer()
If (Timer - OpenTime) = 5 Then DoCmd.Close acForm, "Cover_Page_Form", acSaveYes
End Sub
Next question. If I can get this to work can I then use a DoCmd to open new Form within the code above or do I need a new process.
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Mar 12, 2013
My form, which is linked to my employee's table wont show all the records.
I know this is a basic thing. I've checked that it's not set to data entry in properties. I don't know what else to do.
the record source maybe? However, It was a tabbed form (cause it contains quite a lot of data capture fields).
this problem has occurred ever since I split my database.
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May 19, 2014
I have a subform that displays records from a query. Usually, there is no issue. Sometimes, though, the subform stays blank for no apparent reason.
Observations:
-Open form and select relevant information (subform stays blank)
-Open query and 1 record is present
-Go form layout view and turn "Data Entry" on, then back off
(The form appears to refresh when this setting is changed and the subform is displaying the 1 record properly now)
-Close form, re-open, and select the same information as before (subform, again, stays blank)
Again, the subform usually displays the records just fine. It's only sometimes that it has this blank issue even though records are present in its source query. I've tried refresh and requery macros on the form and subform, but that doesn't get the information to show up (though, switching "Data Entry" on and off does).
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Sep 15, 2005
Hey Gang,
Thanks for all your help on my previous problem but I now have another one that just seemed to start out of the blue. When I open my form the record selectors don't allow me to browse through all the previously entered records. This is a huge problem because if changes need to be made I can't call up the record to do so. I plan on adding a search funtion to the database soon but for now I need to be able to search through the records on my main form. Is there something I should look for or do you have any suggestions?
Any help would be greatly appreciated.
Cheers,
axsnub (access newbie)
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Sep 7, 2006
I have created forms to add data. What i do is click the add new record command button and add the details. But when i open the form again, it does not show the record which i have just added. However the record is present in the tables.
got any ideas? please help:(
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Mar 14, 2013
I have created a form for a table which contains ~600 movies and their name, genre, rating, director, year it was made, and length (min).I need to be able to enter numbers into the two Year boxes, and then it filters the movies in my database and only shows me records from between those two years. The years in my database are just in one column in the format of: XXXX e.g. 1996 etc..I've tried the code:
Code:
Private Sub Year2_AfterUpdate()
Me.Filter = "[Year] BETWEEN" & Me.Year1 & "AND" & Me.Year2
Me.Filteron = True
Debug.Print "[Year] BETWEEN" & Me.Year1 & "AND" & Me.Year2
End Sub
Year1 and Year2 are the boxes Year: and To: respectively. [Year] just being the column name which contains all my years.When I try to run my query it shows me my records, but it shows me all of them! It doesn't filter it at all!
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Apr 26, 2006
Ok this null value thing is killing me. I have a parameter query that works great. I know if I use Is Null in the criteria field it will show me this. The problem is I made a search form which the users type the value in and it opens a form based on the parameter query, the parameter on the query is [Forms]![Search_frm]![txtClosed]. If they type a date in here it opens the form and shows the user all the closed records. The problem is they want to see all the records that have no value or Null. I've tried eveything to make this work. I'm ready to jump!! Just kidding. Is there a way to do this with out creating another query. Thanks a bunch!!!
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Aug 31, 2011
When I open my access 2007 database from the switchboard, the form that it opens up to is a parent form with a subform embedded in it. The subform is linked by the 'org name' and by 'year'.
I am finding that when I open the parent form,there is always an additional empty record in the subform, alongside the record which has data in it.
I am not sure why it is doing this, especially as when you enter another record, this empty form vanishes. Its almost acting as the default form?
I have also noticed that when I go to another form which is displaying specific data linked to the 'org name' and 'year' it also has an extra record
However, the weird thing is it does not show up in the table. And again, once you go to a new organisation and input some data, and then go back to the other organisation,the additional record has gone?
Is there a simple property setting whereas each time you open the form, it always opens up to where you essentially left off, no empty record?
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Dec 11, 2014
I have a datasheet on a form that is unable to show all records in the size allowed. Consequently it has a vertical scroll bar. However, the scroll bar allows scrolling to the bottom whereby there is white space almost the same size as the data records. The horizontal scroll bar does much the same.
Is it possible to just show the records and only the width of the data in them.? No extra records exist in the table to cause this.
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Jan 23, 2012
I have search filter form that when I click the search button is passing a value in OpenArgs to the Main Form on open event. The OpenArgs is changing the recordsource of the subform on the main form appropriately. However, the main form is referencing all of the records, not just the ones that are int eh subform recordsource. My link master and child fields are correct. There is a 1:N relationship between my mainform table and subform table.
For example, my my subform, the recordsource is diplaying 2 records where the Status = BLUE, however, the mainform (Projects) is showing ALL records even where the status isn't blue. So when I scroll through the mainform records, if the project isn't status = blue, the status subform shows a blank record. I only want the Projects where the status is blue.
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Nov 20, 2006
Hi All,I'd like to see a messagebox when I open a form (based on a query) that contains 0 (zero) records. I have a txtbox on the form that counts the numbers of records so I thought it'd be easiest to use that number and have the following VBA in the "on load" event:Private Sub Form_Load()Me.txtCount.SetFocusIf Me.txtCount = 0 Then MsgBox "this folder does not contian any records", vbExclamation, "No records found" End IfEnd SubI get error message 2474 (I've entered an expression with no value).What would be a better solution?
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Jun 10, 2013
I have a main form (ZooMobile Booking Form-New Client) with a subform (ZooMobile Event Booking-New Client) within it. In the main form I have a button to open up a report displaying the main form's current record.
The report that is opened has a subreport that needs to display the current record from the subform.
So far I've managed to get the report to open to the main form's record using the following On_click command:
DoCmd.OpenReport "ZooMobile Billing Invoice", acViewPreview, , "[Client_ID]=Forms![ZooMobile Booking Form-New Client].CustIDTxt"
I can't manage to get the subreport to open to the current record in the subform, however. I've tried to integrate it into the above event and to use On_load events in the report and subreport but everything either comes up as a bug or has no effect on the subreport's record.
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Aug 27, 2014
I have a query that has a total sum , my problem is when i create form all the fields in the query is visible in the form but my total sum doesnt show up, but when i view it in query it works properly.
I don't really know what the symbol really is called i just called it total sum, the E icon in query ....
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Apr 14, 2015
I have been tasked with creating a tool to analyse mobile phone bill data and present the analysis, and our recommendation, to a customers. Being new to Access (other than basic tuition) this has been a slow uphill task, which is finally nearing completion, however there is a problem which I have not yet been able to overcome.
The requirement is for the DB to open first on a splash screen (lets call it Form A) with fancy picture where our customer is selected from a combo box, the customer is then telephoned, a linked computer screen is established and our staff then click "Go" to proceed to a second form (Form B) showing an account overview and more details.
The problem I have is when "Go" is clicked, the second form loads via on click event, and even populates the correct customer in its combo box. Unfortunately that is as far as it gets - the combo does not look up the information. The customer needs to be selected again for the subforms and subreports to load with the customer overview. To clarify, form B just sits there blank until the customer is re-selcted from the combo box in form B.
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Feb 26, 2014
I have a database with 2 tables: tbl_Client and tbl_Orders
I would like to sum the total from the sold products and show them in the form in a text field called 'Total sales" the data from the table orders appear as a sub form in the main form Client.
It would be great to have for each client appear the total sales in the form, but I'm not able to find the formula for this so the table tbl_Orders field "TotalPrice" will be sumed.
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Jul 16, 2013
I have a password protected form that works fine. However, when you type in the password it can be seen on the screen. Is there a way I can change that so that when the password is typed in it can't be read (perhaps showing asterisks)?
This is what I'm using:
In ON CLICK event
Dim PassWord As String
PassWord = InputBox("Enter Password")
If PassWord = "MYPassword" Then
' Open Form
DoCmd.OpenForm "MYFormName"
DoCmd.GoToRecord , , acNewRec
Else
MsgBox ("You're not authorized")
End If
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Jul 5, 2013
I have a tabular form which i use to input new payments for tenants.
What i'd like to be able to do, is have another form, with a combo box that i can chose my tenant from, then for a tabular form to show only the payments made for that tenant, sorted in date order.
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May 3, 2015
The code below always displays opens form even when field being tested is null.
Private Sub Assign_Classes_Click()
On Error GoTo Err_Assign_Classes_Click
Dim stDocName As String
Dim msgboxstring As String
Dim stLinkCriteria As String
Me.name_found.Requery
[code]....
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Jan 14, 2014
I am relatively new to Access 2007, I am having an issue with a sub form not showing all the data from a table.
Basically I have 2 tables: Headers and Line Details, they are linked via an order number. The headers will only ever have 1 record per order number but there can be multiple records on the line details table.
I have imported the data into both tables. When I open my main form, all the data from the header file is all visable and all correct for all records. However when I look at the data in the sub form, it is only showing data for some of the records.
I have checked and the data is correctly linked, and if I change the "source object" to point directly at the table in the sub form it shows the record is there. When I point it back to my sub form it is blank.
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Nov 5, 2013
I'm trying to get a combo box & button to work together. On the main form of the attached database, I just want the button to go to the associated record based off my selection (or entry) in the combo box.
I've tried the following:
- Looked through the Northwind sample database for a close example. Tried my best to replicate the functions but it didn't work
- Looked through other examples posted and tried to manipulate the code to no avail
- Tried using [Forms]![Main Form]![cmbLastName] in both the filter & criteria section of the macro
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Mar 14, 2013
I am using Access 2010 - Version 14.0.61.29.5000 (32-bit)
I am building a custom Export Wizard to export data to Excel using the Report Wizard for the basic ideas.
All I am trying to do is have a [Back] button on a form to open another form and close the current form.
Private Sub cmdBack_Click()
DoCmd.OpenForm "frm_ExportWizardPage2", , , , , , Nz(Me.OpenArgs)
DoCmd.Close acForm, "frm_ExportWizardPage3"
End Sub
The new form is opening but then the current form is not closing. All forms are the same size, shape and positioned centrally although this should not make any difference.
Could this be anything to do with which form has the focus when I open the new form?
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