Forms :: Pulling A Field From A Table Not Linked To A Form?
Sep 21, 2014
I have a contributor tracking table that is linked to a form of the same name. I created a make table from a query that calculates the total to date for each contributor (based on their contributor ID in the tracking table). I want to place this sum to date, in read only mode, on each contribution record for each contributor in the tracking table and on each master record in another table with the contact information for each contributor.
The contact table is in the one and the contributor tracking table is the many. If this isn't clear, I can upload the database. I essentially want to link a field from one table to a form with a different table source. The sum to date should only show for the record with a matching contributor ID.
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Feb 24, 2014
I'm creating a form for orders. In this form I use a combo box to select a product from a table called "Products". In this table there is also a second column with the "PricePerUnit" How can I insert the PricePerUnit from the table Products into the table Orders when I select a product with the combo box?
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Jun 13, 2012
I'm a bit new to Access but have managed to build a very simple database.
I have a main table which I need to add 4 columns onto the end of, the data for which comes from 4 tables linked to it. Below is how they are linked.
Main table------> Table 1
Main table------> Table 2
Main table------> Table 3
Main table------> Table 4
All 4 relationships have a join type of 2 (Include ALL records from 'Main table' and only those records from 'Table1/2/3/4' where the joined fields are equal)
However, 3 of them pull back the correct data when I refresh the Main table, but the 4th one doesn't - which appears to be to be set up in the exact same way. It does bring back data, but it's the wrong data or in the wrong order.
For example, if the related field in the Main table is "Sarah" - It needs to bring back "Programme", but some Sarah's pull through Programme, some are blank and some are another option altogether. Table 4 has no duplicates or typos etc and I've tried deleting it, loading it in again and creating a new relationship but nothing seems to work.
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May 10, 2013
I have a form that is based on a linked table of students eligible to complete a online survey. Within that form, I have a sub form (based on another linked table) of students who have completed the form and at what date and time.
Only about 1 in 10 eligible students complete the form.
I'd like to filter by students who have completed the form, and sort by date submitted.
So I have the main form called "students" and the subform with the date submitted is called "New - BasicInfo subform" and they are linked by student ID. The date submitted field in the subform is formatted like "5/6/2013 3:07:32 PM".
I've tried adding this to me "filter" field in the STudents form properties:
Between [Students]![New - BasicInfo subform]![05/06/2013] AND [Students]![New - BasicInfo subform]![10/01/2013]
No luck, I get syntax error missing operator.
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Jul 11, 2013
I have a form and a subform. I want to pull the data (current record) from a field (Unit) from the main form and use it in a report query, which is connected to my subform.
I thought I could create a variable (strVarUnit) then call the variable in query but I'm doing something wrong.
On the main form in the open event I created the variable ...
Dim StrVarUnit as String
On the form after updating the Unit field I placed an event ...
StrUnit = Me.Unit
I then placed Call StrVarUnit() in the query.
This doesn't work (variable undefined).
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Aug 31, 2007
I am trying to build a Form that will show an estimate (then eventually will be moved to a project if customer and employee aggree to price and project) in a Form F_Estimates is a M_Customers(Customer_ID) (Based on a Table) and thier info in a Subform. Also is the "projected costs" from parts out of the Parts(Part_ID) (Based on another Table) in a second Subform as a list that I need to calculate $$$ in
(Dang that still sounds evil and definately NOT understandable even after edit... so)
Here's some basic info
Tables
EstimatesandParts - Table
EstimatesandParts_ID : Autonumber
Estimate_ID : Number
Part_ID : Number
Parts - Table
Part_ID : Autonumber
PartNumber : Text (not a number due to some part#s have letters in them)
PartName : Text
Unit Price : Currency
Description : Text
Estimates - Table
Estimate_ID : Autonumber
InvoiceNumber : Text (again can have letters in it)
EstimateDate : Date/Time
EstimateTime : Date/Time
Employee_ID : Number
Customer_ID : Number
ProblemDescription : Memo
Customers - Table
Customer_ID : Autonumber
FirstName : Text
LastName : Text
CompanyName : Text
Address : Text
City : Text
Province_State : Text
Postal_ZIPCode : Text (CDN Postal codes are letter num letter...)
you can see the link table in the EstimatesandParts Table
Now I want to use that link to populate a subform in the F_Estimates form
Forms
SF_Customers - SubForm
(all boxes atm are text boxes on this form till I figure out the Parts section then will use same base for this so I can pick any customer in the database to be the customer for this estimate. Also will have ctrl button for making new customer with customer form and a refresh on Focus Gain bit of code)
FirstName
LastName
CompanyName
Address
City
Province_State
Postal_ZIPCode
SF_Parts - SubForm
Default View -Continuous Forms
(want it to be a list of parts that I can grab prices and descriptions from then in a bit of code to calculate a cost of parts)
Part_ID : Combo Box
Control Source - Part_ID
Row Source Type - Table/Query
Row Source - SELECT Parts.Part_ID, Parts.PartNumber, Parts.PartName, Parts.UnitPrice, Parts.Description FROM Parts ORDER BY Parts.Description;
(Pulls info from the table Parts for input into a list of parts to be used on that project)
PartName : Text Box
UnitPrice : Text Box
(here's where I run into problems due to the fact that the form is not based on the parts table but rather the link table EstimatesandParts so I can't propogate the info to the 2 other text boxes, ps I dont care if they cant be text boxes and have to be linked or some other type I'm not "set" just need to find out how to make it work )
(have tried a couple things to complete this task)
Me.txtPartName = Me.Part_ID.Column(2)
Me.txtUnitPrice = Me.Part_ID.Column(3)
(works AWSOME ... for ONE ROW then propogates the second selection to the first and second and third selection to first second and third and so on ...)
(tried to make control source for the txtPartName to)
=Forms!Parts!Partname
(Doesnt exist .. akkk, cant use ActiveForm either as it doesn't focus on the SubForm but the MainForm ... cry)
F_Estimates - Form
Estimate_ID
InvioceNumber
EstimateDate
EstimateTime
ProblemDescription
(all basic Text Boxes)
Employee_ID
Customer_ID
(Combo Boxes Select Customer and Employee from list of present ones of each)
SF_Customers
SF_Parts
(Both SubForms on the main form)
Now this is an Exerp from my entire Database I like to work on one small problem at a time and I have made this its own little database till I figure out the problem then I will bring the info I learn back into the rest of the database and go from there ...
Hope you can help I have a feeling I will need to make a recordset and go from there but I'm just not able to wrap my head around that for some reason
Thanks in advance for ANY and ALL help that I get from here
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Dec 7, 2014
I have a linked table in ms access and it has a column as details. in ms access when i click on this button i will go to another form. i want to assign a picture (for opening a form) to this column but i don't know how i have to do this. my form opens as a datasheet view.
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Jan 12, 2015
In Access 2013 I have 2 tables
tbAssembleias
tbEntities
The tbEntities, have a fiel called tbPresent (yes/no) to register the presents in a condominium meeting.
Table Name: tbEntities
Fields:
tbEntId...tbPresent (yes / no)..........tbVotes 1.........ye...........................5
2.........no...........................3
3.........yes..........................4
4.........no...........................6
In the form is the table tbAssembleias, but I want to put from the other table which is not present in the form:
1. a control that count how many are present (= yes)Ex: Appearances 22. a control that sum the votes of those presentEx: Votes 9I already have a query that count how many are in the meeting, but cant realize how to pass the information to the field in the form..This is the SQL view of the query with the real field names - and working:
SELECT Count(tbEntidades.tbAssPresente) AS ContaPresentes, tbEntidades.tbAssPresente
FROM tbEntidades
GROUP BY tbEntidades.tbAssPresente
HAVING (((Count(tbEntidades.tbAssPresente))=True) AND ((tbEntidades.tbAssPresente)=True));
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Dec 26, 2014
I have a table/form [tblStdAdv] [frmStdAdv] that contains all advisers a student had during their program. that form pulls from refAdv which has:
Type
1- initial
2- current
3- previous
and then an Adviser field, per record
I need to pull the adviser onto the student's main page [tblStdInfo][frmStdInfo] either "current" (if they have had changes) or "initial" (if they went through without an adviser change) .
I would like to pull the info into the main page so that I only have to change, or add to, the one form able and the main form stays up to date.
i tried using a query and was able to pull either "2" or "1" or "both" but could not make it look for "2" Current first and if not found then use "1" Initial.
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Apr 25, 2014
I have several (about 10-15) queries that I have designed to run monthly reports. Various pieces of the criteria for each query need to change regularly. For example, in design view, I currently have a 'Where' field for each of our eight products. Where 1= include the product in the query analysis. Where 0= do not include the product in the query analysis. We would like to have a form that has entry boxes for each product where the person doing the analysis could type '1' or '0' and then the query could update the criteria entered before running.
We also need dates to update via the form. I currently have [Current Period End Date] and [Prior Period End Date] pop up boxes on each query that allow the person running them to enter their desired dates. But again, my boss wants to limit their involvement with the actual queries. Plus, you end up entering the dates for all 10-15 queries, which is a hassle. We would like to have entry boxes for the desired dates in the form and have the queries pull date criteria from the form.
If we can pull query criteria directly from a form, is it possible to create a table from a form and then pull the query criteria from the table?
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May 17, 2006
Hello,
New to access :eek:
Trying to create a simple data entry form to get information and populate fields from another table. i.e. type in info in one field and the other fields are displayed in the form with information from another table.
Any help apprecated :)
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Dec 13, 2013
The new database that I am building will be used as a point system based on attendance. This means that I will have a main form that a few users will utilize to look up an employee's score. So far, I have a combobox (cmbEmployeeDropDown) that lists the query for each employee using the following:
Row Source:
Code:
SELECT [Name] FROM MSysObjects WHERE [Type]=5 AND [Flags]=0 ORDER BY [Name];
Row Source Type: Table/Query
From this combobox selection I would like the totals from the Total row in the query to appear in textboxes on the form (txtTotalPoints, for example).
Is this possible to do or is there a better way to do this?
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Jul 17, 2013
I'm trying to update a record in a table, from a query that is run as part of an event from a command button on a form.
I have a table called 'Assets', a table called 'Disposals', and a form called 'Disposal Entry'. I would like the user to select an Asset ID from a combobox on the form, then when the button is clicked it adds a record to the 'Disposals' table, and updates the Status for that specific Asset in the 'Assets' table to "Disposed".
It adds to the Disposal table fine, but I can't get it to update the Asset table.
My query looks like:
Field: Status Asset ID
Table: Assets Assets
Update To: "Disposed"
Criteria: [Forms]![Disposals Entry]![Asset ID]
I've checked the spelling and everything looks ok.
The [Asset ID] control on the form is bound to the Assets table. If I edit the control and clear out what is in Control Source, then it updates the table and works fine.
However, I want to keep it bound as I have a subform on my home page showing the latest disposals.
How I can get the query to use the Asset ID on the form as the Criteria?
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May 13, 2015
I have what is probably a stupid question but I've been struggling with this one for a while. I have an ordering database which has an Orders table (containing Order ID, Date, Supplier etc) and an Order Line table within which I have a combo box for Product name, supplier, price, VAT rate, Line price etc. At the moment, I have the order line table as a subform within the Order form (run from the Orders table). The problem I'm having is the subtotal and total fields. At the moment these are in the Order Line table as I cannot figure out how to get these in the Orders table. In summary, can I make a calculated field in one table that calculates values from another table (linked by Order ID)?
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Mar 27, 2008
Hi folks,
I am really struggling w/ the following & would greatly appreciate advice!
I want to add several Fields to a Linked Table in Access. The Access wouldn't let me do it because it is a Linked Table. What should I do?
There is also a nicely designed Form that goes w/ that Linked Table. So I figured that once I add the Fields in the Table then I can add them to the Form too. - But can't even add the fields yet....
HUGE THANKS in advance!
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Oct 5, 2006
I'm working on a MS Access database, there's one table linked from a ODBC database.
In the ACESS table, I defined 2 fields,A and B, each of them maps the field in the ODBC table. A field C in the ODBC database can return a unique value with both the info. A and B.
We want the C value can be automatically show up after we input the A. B value in a MS ACCESS form.
It sounds very easy. and if we use asp it should be easy. However, I just get stucked here. Whether I can do it in MS ACCESS.
Can anyone help?
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Dec 18, 2006
Hey guys!
I have a basic knowledge of MS Access and for some of you it might seem like a stupid question, but here's my issue:
I'm trying to create an hyperlink in a form (or a data access page) to a web page, but part of that hyperlink url will be contained in a field in a table.
For example, the link would look like that: www.[site].com where [site] is a field inside let's say Table1. So depending on the value of [site] the link will return: (URL address blocked: See forum rules) or (URL address blocked: See forum rules), etc..
I assume it might require some coding to achive the desired result which I don't know anything about
I tried to set the control source of my link to: = "www." & [Table1]![site] & ".com" but of course it doesn't work.
Thanks a lot in advance for all the help you can give me.
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Nov 21, 2013
I'm having trouble with a new project I'm working on. The application is mainly going to be used to display data, which comes from a linked table. It has to be a linked table (in my opinion) because it's replaced once per week from a fresh data dump. For each of those records, though, there will be notes made in a local table named "Custom-Data". My trouble is displaying a mix of information from the linked table, "Roster", and "Custom-Data" because linked tables can't be assigned a primary key.
Essentially, when a record is pulled up, a bunch of data from "Roster" will be shown in addition to the comments from "Custom-Data".
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Jul 22, 2013
I am creating a table which is called a New Connection Analysis from there I have created a form that is linked to the table. I the form I have created a combo box to show the different division e.g. Central, Western, Northern. Now the combo box is created but when I enter the data in the form once I select the division e.g. Central when I save it the data doesn't go to the Division list on the table.....How can that be fixed????
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Jun 4, 2007
Can someone tell me how to go about adding security to a field in a linked table so that only certain people can access and modify the information? I am using Access 2002. I also wonder if someone can tell me how to modify a field in a linked table? I have tried altering and saving the changes, but it won't save them because it's a linked table. Thank you in advance to anybody who can help me out here!
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Sep 28, 2007
I have a Table in my Db that is a link to an Excel spreadsheet.
Of around 200 records just one is giving me a problem, in one field.
The Excel SS itself is the result of links to about 8 other SSs
The problematic field is a part number and is formatted as text, in the linked table and the underlying SSs. But this one bl**dy field which should be '1707' is shown as "#Num!" Which suggests to me Access thinks it is an number.
Other linked cells like "12345" are fine ???
I have tried putting a letter infront and it then works correctly. Remove the letter, back to "#Num!" again!
Can anyone suggest a way of forcing the formatting to text please?
Cheers
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Nov 12, 2014
We have a database (Access 2007) with several linked tables to an MS-SQL 2008 instance. All the text fields that I have issue with are nvarchar(255) on MS-SQL. The odd thing it will not allow a full 255 characters to be entered into the field. It will fail to save unless the number of characters is about 238 or 239 characters (not sure of the exact number of characters). It shows the field as a text and field size of 255 in Access .
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Dec 13, 2013
I have a form that contains the following: Combobox, (Lists BadgeNum from tblPersonnel)
2 Textboxes (LastName, FirstName) populated via code from the combobox using info from the same tblPersonnel.
2 labels (one containing Date, another containing Time)
ToggleOnButton (Valueof 1)
ToggleOffButton (Value of 0)
Savebutton
This form is basically used as a cheap police timeclock. All Im trying to do is when a user chooses their name from the combobox, clicks ON or OFF and then save, is just write the much of the same info to a table. Specifically, BadgeNum, DateIn, TimeIn, DateOut, TimeOut.
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Feb 27, 2014
Ok i have a customer form with a button that opens a job form the customer and job tables are linked with a customerid field.
When the job form opens the records are filtered to show the ones matching the customerid displayed on the customer form.
Problem is when i then go to add a new record on the job form it leaves the customer id field blank instead of knowing to pass on the customer id ?
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Sep 21, 2006
I was recently asked to use access to create a data entry system for coders when they are coding videos. I was asked to create forms that only used fileds from one table of a set of linked tables. I need the tables linked with referential integrity so that I can combine all this information in a useful way later, however whenever I try run my forms, except for the first form that connects to my "master table", all of the rest that need to link to it give me an error message about an inability to maintain referential integrity.
Is there any way that I can have access treat my forms to all be a sequence. What I mean is that if I had a single form with all of the fileds from every linked table, there wouldn't be a problem with integrity since all the changes are simultaneous. Is there a way I can have access treat all of my individual forms as one whole so it deals with the data in a similar way? Thank you in advance to anyone who can help me!
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Apr 29, 2008
Hello all
I am using Access as a front end (GUI) with a SQL 2005 database and have several linked tables. An user encountered an odd error that I cannot figure out.
He created a query that had criteria on a date. When he tries to run it the query will not do anything. If he closes out of the query and does any other operation he gets the "This Action will reset the current code in break mode." error and will have to close out access before he can do anything else.
I'm found some strange work-arounds but want to fix the problem the correct way. Attached are two examples - the first one causes the error the second one is the work-around that returns the desired results.
Any ideas?
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