Forms :: SQL To Add New Record Form One Table To Match Another
Mar 3, 2014
I have a form that I need to add a new record using embedded SQL rather than just binding the form and using an automatic new record. My form will display the needed random number in a textbox and that needs to be my new record number. So I need first to check to see if that number already exists as a record number then add it if it does not and either way insert or update a set of additional fields. Something like:
DoCmd.RunSQL "SELECT * FROM tblExceptions WHERE ReconciliationID = " & Me.txtReconciliationID
Psuedocode: IF Record Exists UPDATE Field1 and FIELD2
Else Create record and insert VALUES into Field1 and FIELD2
End If
I have two tables (Access 2010). One with a list of names (List1) and another with a very similar list of names (List2), but they differ in very small ways. For example, List1 might have John Smith, and List2 would have Smith, John L.; and Smith, John. List2 also has a unique ID associated with these names that I need to append to List1.
I need to design a form that will allow me to look up names in List1, and have it return all names that are similar in List2. I then need to be able to choose with record in List2 matches with the List1 entry (based on a few other columns in List2, such as birth date) and have the form add that unique ID to the List1 record.
I have built a nice database that has a form to enter data which logs in product received, there is a combo box on the same form that is linked through the query builder to auto populate the names from the contacts info table (the receivers of the product received) the contacts info table also contains information that is specific to each name such as locations.
As of now I have created a command button that brings me to the form that shows the information fields I need specific to a name, once I get that I have another command button to bring me back to the main form. How to create an additional list box on the main data entry form so as when the name is entered the new list box or text box (which is best?) will auto populate the information I need on one form instead of going back and forth.
Example:
Requester Name [ auto populate name ] currently linked to contacts info table (working)
(New field) Preferred Location [ need to auto populate location ] from the contacts info table (how do you pull locations specific to a contact name from the same table?
I'm currently trying to create a form which allows the specific users to book a seat at a football match.
I've created all the relevant tables, but I'm struggling on how to interpret the data into them to make the form work. I am new to this sort of design, this design is currently for my university dissertation and I am struggling to get it completed in time.
I have attached my document below to show how far i have come.
I have limited experience in Access, but I have managed to create a user form, where items are selected from comboboxes (Test results; when, who, outcome, etc)
At the end I have built in a command button that should add a record to an existing table, but so far no luck. I have used the following VB code for this:
Private Sub Save_test_results_KeyPress(KeyAscii As Integer) Dim dbsICT_Test_Management As DAO.Database Dim rstActual_test_results As DAO.Recordset Set dbsICT_Test_Management = CurrentDb Set rstActual_test_results = dbsICT_Test_Management.OpenRecordset("Actual_test_ results")
rstActual_test_results.AddNew rstActual_test_results.Update End Sub
Whenever I add a new record to a table with a form I created, it records the "ID autonumber" that it's associated with instead of the text. For instance, if I selected "Kevin" from a combobox list and had the form record it, it will show up as "1" in the table under the field name "Names".
I have a form that uses a text box to search for a specific record in a table.(Cotton12) This works perfectly. What I would like to implement however is if the user so wishes he can edit the data he is shown, whithout editing the actual data in cotton12 and then with this new info create a new record in cotton13.
I have a form with 2 subforms, each based on their own table. One displays categories of invoices (e.g. rent, electricity, etc.) including some details like monthly costs.
I would like users to be able to select one of those categories and copy this to another table, after which they can enter on what date the invoice was paid, to make a history of payments.
At first I based fields in the history table on fields in the categories table so that you could simply pick a category from a combobox. I had an after update event on that combobox that also automatically set the 'costs' combobox to the matching price.
Worked fine, but had one snag: if I update the costs of a category in the categories table (e.g. the rent goes up) then all the costs in the history table was also updated because the fields got their info from that table.
So now I no longer have field from the history table based on the other table, and want to use 'set value' to copy values from one table to the other. I'd like the user to be able to somehow select a category with a single click on a button, and getting the info for that category copied. However, how can I get access to know from which record I want the fields copied?
Or is there a completely different way to get a history of payments that works much better?
I have a form based on a table which includes the mid field. I want to have a macro that takes the value of the current mid, and makes a new record in a 1-many related table (consisting of record id (auto), mid and trmntdate), paste the mid and insert the current date.For the life of me I cannot get it to work? The process should be something like:copy mid value, add new record to related table, paste value in mid, insert current date in trmntdate, save. I've tried append queries, experimented with copy etc, dabbled blindly with VBA and not got anywhere.
I have a table with 2 fields in it - Type and Pallet_Case - using a form the user enters the name of the Type and then from a combo box selects either Pallet or Case. There is a button on the form that is to save the new record to the table. (code below) The strangeness that is happening is that when the new record is added to the table, whatever is the first existing record alphabetically in the table is changed to the same Pallet_Case selection that was made for the new record.
I have a list box that displays on the form that is updated after a new record is added to show what records exist in the table (this is done by a query of the table and sorts on the type), so I can see this happening without having to open the table. It doesn't matter what sort order I put the list box in nor the table it still changes the first record alphabetically. And it is only change the Pallet-Case field. I even changed the first record to something else and it still did this.
Dim dbs As DAO.Database, strSql As String Set dbs = CurrentDb strSql = "Insert into [PP Type TBL] ([Prepack Type],[Pallet Case]) Values ('" & Me.Type & "','" & Me.Pallet_Case & "' )" dbs.Execute strSql, dbFailOnError
And I can display any existing question and make updates to the question and answer, that works fine. BUT, what I want to do is update which category a question is in. If I change the Category in the form, it updates the 'Category' in the Category table. What I want it to do is update the CategoryID in the question table.
How do I set up a search on my form where 4 fields must match exactly to return the correct record? I must match - persons name, description, type and date.
How do I set up a search on my form where 4 fields must match exactly to return the correct record? I must match - persons name (text), description (text), type (text) and date (date). I would always search on all four fields.
This is probably dead simple, but I am brain dead today.
I have two tables: Requests with fields (ID, Cust, Amount, Ref, Date)
and
Actuals with fiels (ID, Cust, Amount, Ref, Date)
Now, if Requests.Ref is null, then update Requests.Ref = Actuals.Ref and Requests.Date = Actuals.Date if and only if there is only one record in Requests and only one record in Actuals where Requests.Cust = Actuals.Cust and Requests.Amount = Actuals.Amount.
Currently, I am just doing an inner join between the two tables, but if there are two requests with a given cust/Amount, but only one Actual, then both Requests will get the same Actual Ref and Date.
I created an unbound text box on a form that automatically pulls the current logged in user by using this:
Private Sub Txtuser_Click() Me.Txtuser = Environ("Username")
The form grabbs the logged in user with no problems, however, I ultimately want this information to also end up in my table. So the form has three boxes (to keep it simple). The user will type their first name and last name manually on the form which the record source is this "table" where their name goes to the table last name =Field 1 and first name=Field 2 respectively. I want the unbound box from the form to place the logged in user in Field 3 for the current record.
I have a form with 1 unbound listbox as drop down list (entypolst), an unbound text box(entypotxt) and a command button. The list box reads items from a table. I want to change a value (text) on listbox, input a text on textbox so pressing the button add a new record in a table (Table1 fields Category,Product) showing in my form as subform (SFTable1) in datasheet view. For that reason a made the following code:
Code: Private Sub AddBtn_Click() Dim ans As Integer Dim strSQL As String Dim db As DAO.Database Dim rs As DAO.Recordset Dim ctl As Control
[code]....
I take the error msg for 0 items selected in listbox and exit the sub.
I've got an access form, and all I want to do, is to be able to type a number into a text box, click a button and then for the record containing that number to be displayed (in that same form).
-And I dunno where to start.
I don't like using the navigation bar, although that is almost what I'm after.Also, search functions I've seen on here that use combo box lists to display results seem like too much for me, as each number typed into my search box will be unique.
G'day. I've been browsing the forum trying to find a solution to a problem, without much luck, and am hoping that someone might be kind enough to help me more directly.
I'm a biologist and a newbie to access: with the distinction of being completely clueless about VBA. Nonetheless, I have been tasked with creating a database for storing data obtained from biological surveys of juvenile salmon and harvest/spawner surveys of adult salmon.
The bones of the db are in place and functional. The problem I have is streamlining the data entry process to minimise keystrokes/mouse clicks.
I have a subform for entering fish records with attributes such as 'species_name', 'fork_length', 'count', 'presence of tags, etc. The idea is that fish can be entered as individuals (count=1) or groups (count>1) with attribute data at the appropriate level (eg, fork lengths only entered for individuals. We typically measure the fork lengths of the first 20 individuals of each species and then tally the remainder).
One problem I face is that fish often occur in schools, and it becomes quite tiresome to click and select the same species_name combo box value for each record when entering multiple individuals of fish of the same species.
What I would like to do is set the default value for that combo box (on the fish subform) to match the value entered for the previous record.
I suspect that you could use the after update trigger to execute some code to change the default value each time something is entered manually into the combo box. Unfortunately, I know nothing about how to write the appropriate code.
I am provided a spreadsheet that contains multiple rows of similar data; each row/record represents a different stage in the process of financial transactions (requisition, purchase order, & voucher payment). Each financial transaction has these three records, with the amounts in one of three columns (pre-encumbrance, encumbrance, and expense), depending on the process.
What I am really after is the fuller, more detailed description that is apparently only available for the two records I don't want to import into the database (which is tracking only expenses and not the other two stages of the process). There is apparently no way to cross-reference these multiple rows due to the way the original database was designed (and we apparently have no control over this).
After importing the spreadsheet into Access, I would like to match the partial text string (truncated description) to the full description in another record, and update the record with the truncated description to the full description. To make mattes more complicated, I will also have to match values in the "pre-enc" or "enc" field with the "exp" field across these three records to make sure the correct descriptions are being matched because the truncated description will match multiple distinct records with the longer description.
I am trying to match if a user has already started a record using the date and username. I have written the following code but I keep getting a error 94 about null. I know its an issue involving the date part. why this isn't working.
Code: DLookup("TimeSheetID", "TimeSheet", "EmployeeID=" & Nz(Me.ListEmploy.Value) & " AND TimeSheetDate=#" & Date2 & "#"))) The full code
Code:
Dim Date2 As Date Date2 = Date If (Not IsNull(DLookup("TimeSheetID", "TimeSheet", "EmployeeID=" & Nz(Me.ListEmploy.Value) & " AND TimeSheetDate=#" & Date2 & "#"))) Then lngEmployeeID = DLookup("TimeSheetID", "TimeSheet", "EmployeeID=" & Nz(Me.ListEmploy.Value) & " AND TimeSheetDate=#" & Date2 & "#") DoCmd.OpenForm "frmTimeSheetMain", , , "TimeSheetID=" & Nz(lngEmployeeID), , , "NoTimeSheetID"
The part that I'm a little lost on is the WHERE part:
Table1 ----- UniquePersonNumber blah yadda
GruntSounds ----- ooga booga blargh
HowSpeak (1 to many relationship with Table1) ----- UniqueNumber (lookup to UniquePersonNumber field in Table1) Sounds (lookup to GruntSounds table)
The part that I'm a little lost on is the WHERE part -- the "matching" portion of the FROM was shortened for brevity: SELECT blah, yadda FROM Table1 LEFT JOIN HowSpeak ON "matching UniquePersonNumber" WHERE "a person makes both an ooga sound and a booga sound but doesn't make a blargh sound"
I hope that I gave enough information from this fictional project to make it clear how I'm attempting to structure the WHERE in the statement.
I have 2 tables in access. One is a table with the us state abbreviations.
I have another table, one of the fields is an address field, e.g.
SOQUEL CA 95073 SOUTHAVEN, WA 98671 SOUTHBURY, CT 06488 SPENCER IA 51301 SPOKANE, WA 99201 SPRINGFE VA 22150
I would like to create a query, joining these two tables together so that the query can give me the 2 state abbreviation e.g.:
Address field/ Abbreviation field SOQUEL, CA 95073/ CA SOUTHAVEN, WA 98671/ WA SOUTHBURY, CT 06488/ CT SPENCER, IA 51301/ IA SPOKANE, WA 99201/ WA SPRINGFE, VA 22150/ VA
I am using access 2010. I have "classlevel" table with 2 columns-Class and Value1 .Value1 column has numeric values that i ll input from webpage (webpage to ms access connectivity).I want to sum the values of column "Value1" and i have another table-"Volume" which has 2 columns "VolumeLevel" and "Value2". So i want to match the sum that i calculated from first table-"ClassLevel" with the "value2" column in "Volume" table and get the corresponding "volumelevel" column value from that table and there is a third table that will get this volumelevel value.
There is no common column to join these tables.
Classlevel-
Class Value1 Class 0 3000 Class 1 2000 Class 2 300 Class 3 400 Class 4 500
It's been a while since I last used Access but now I need to be reminded how to populate a sub-form with all rows for a query (Access 2013).
- Do I need to establish a relationship between Table A (main form) and Table B (sub-form)? - What sub-form properties need to be set to display all retrieived rows from the main form query (select where Table A PK = Table B PK)?
I am using access 2010. I have "classlevel" table with 2 columns-Class and Value1 .Value1 column has numeric values that i ll input from webpage (webpage to ms access connectivity).
I want to sum the values of column "Value1" and i have another table-"Volume" which has 2 columns "VolumeLevel" and "Value2". So i want to match the sum that i calculated from first table-"ClassLevel" with the "value2" column in "Volume" table and get the corresponding "volumelevel" column value from that table and there is a third table that will get this volumelevel value.
There is no common column to join these tables.
Classlevel-
Class Value1 Class 0 3000 Class 1 2000 Class 2 300 Class 3 400 Class 4 500
