Forms :: Split Database In A Shared Folder
Nov 9, 2014
I have recently been experimenting with adding an Access database to a shared folder (in a network HomeGroup) and have it working on two networked PCs. Then tried the same with the database split but I get a path error on the PC joined to the HomeGroup (where the database resides) whenever the backend (tables) are accessed by a form or from the Tables listing. If I however open the backend file directly from the file directory, the tables all open as expected.
The path stated as being invalid in the error message starts with "C:Usersetc..... instead of LAF-PCUsersetc..... so it looks (to me at least) that it is attempting to load the file from the local hard drive rather than the host computer.
Why a split database works differently in this situation than a non-split.
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Aug 22, 2005
I have made this database for a company that I work at, and I seem to be haveing some problems. I split the Database and placed the "'back-end" on the company's shared drive, however it seems that only when I log in as myself, on any computer, that it works. On other people's profiles, when a form is opened, there is nothing there, it is blank, no textboxes, labels or anything. However, if you use the database window to open one of the linked tables, you can see all of the existing data and cells just fine. I am only 17, and I have used Access for only two weeks, so I may have missed some setting in the splitting, or a database property that is affecting it. Please help me, as I need to finish this DB ASAP.
PS: the folder settings for the shared drive (at least as far as i know...) allow full access, so there should not be an issue there.
Thank you
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Feb 1, 2007
I'm currently having problems with splitting my database.
The situation as present it:
- I have a shared folder on my laptop, to which i have given full permission rights to a collegue, in this folder is the backend of the db which i split from a database also sat in the shared folder
- I can then go to the front end of my database either on my desktop or shared folder and update tables
- However, this is where the problems start. The copy of the front end that my collegue has (an exact replica of mine) cant access or open any tables. Even if he opens the exact front end that I'm successful with in the shared folder. The following error message appears
"Could not find the file 'D:Testdb_be.mdb'"
the D drive on my computer is where the shared folder 'test' is stored.
Any hints or advice on why this isnt working?
Thanks in anticipation
Ross
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Aug 11, 2015
I am facing a issue in accessing my db file in server. I just splitted my database into front end and back end , placed in a local folder which is shared in network . I opened the files in network from my colleague machine and everything was working fine yesterday .. but right now i am getting error like "the network path is not found " 0X80070035 which tells that check whether the source machines is able to accept file sharing ..I googled and tried 2 solutions Like turning off windows firewall and enabling NetBIOS Over TCP/IP..
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Feb 6, 2013
I have an Access DB shared through a network folder. It is currently frozen and showing a record lock, however, none of the users have it open. Is there a way to kill the lock so I can restore it?
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Jul 9, 2014
I have a database that pulls images from a shared folder on our network with links. Is it possible to create a button to email the current record on a form and attach the file it references in the link?
The attachment is a pdf signature. I didn't want to include the files in the database for space issues.
I am using Access 2007. We out outlook as our email client.
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Jun 20, 2015
I want to re link all my tables from other database which location is same folder.
If a user open db1.mdb it automatically re link all tables from db1_be.mdb every time. If not exist db1_be.mdb in current folder it'll show a message.
folder name : test
test
--db1.mdb
--db1_be.mbd
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Aug 5, 2015
I've split my database into a front end and back end which was relatively easy. I did this so that multiple users can have their own front end. But if I have to go in and change the back end and front end, does that mean I have to remake all the front ends? Right now I'm finding that if I delete my linked tables on the front end and then import them into the back end again and change everything on one screen and then split it again is the only option I know of.
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Jul 7, 2005
I have a problem that seems to be happening on several users' databases and is causing a big problem. None of the databases is a shared database...they are all single-user databases on stand-alone computers. I have tried looking for help within previous posts, but all seem to be related to shared databases.
I am getting an error message: "The Microsoft Jet database engine stopped the process because you and another user are attempting to change the same data at the same time." The database cannot be opened, imported, repaired...nothing seems to work.
Again...these are NOT shared databases. I appreciate any help I can get. I created the database for all of the secretaries in our school district to keep up with absence data. It involves many tables, queries, forms and reports, and has generally worked well. However I am now seeing several that are getting similar errors as mentioned.
Thanks!
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Sep 15, 2014
I am currently preparing a time tracker in my office where there are similar task assigned to different users.
I created a form and split it for front end user and back end user. front end database was copied by each user in their local. However problem is that whenever a front end user update their database it is also reflected in other users database. Is their anyway front end user can see their database only....
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Jan 2, 2015
Am trying to display images on a form in a split database. I add the attachment field to the associated form's table and add the attachment control to the form but cannot get the image(s) to display on the form (the control remains blank). I can add the image(s) in table view (and display them) but double clicking on the form control also does nothing.
I think I must be doing at least the basics correctly as if I try the same thing to an earlier, non-split version of the database, all works as expected.Are there additional steps required to do this thing in a split database?
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Apr 10, 2013
I have a split database consisting of an ACCDB backend helf on a shared drive, and a local ACCDR frontend distributed through email. I recently distributed a copy of the ACCDR to a user, and she says that the main menu opens fine, but when she clicks a button to open a form, the form opens but is completely blank. I've googled some possible causes for this (e.g. on Allen Brown's website) and none seem to be relevant, or would explain why this started happening all of a sudden. I can't reproduce this bug at all.
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May 11, 2012
I have a access 2010 split database and i need to modify one form on the front end (it is an accde file). However, when i open the Front end, i cannot find the possibility to go into the form design mode.
How do i need to do it? do i need to restart from the unsplit database?
The both the front end and the back end are password protected.
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Nov 2, 2007
Hello,
Im having some problems sharing a database. I need multiple users to be able to open the database at the same time. I have check TOOLS - OPTIONS - ADVANCED and my option is set to shared, but for some reason it will still only allow 1 user to open it at a time.
Does anyone know why this could be?
Thanks
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Aug 11, 2014
I have a split DB that is in its (hopefully) finally stages of development. Using Access 2010. It is being developed both at work and at home on a 64 bit machine. The remainder of the machines are 32 bit.
All of a sudden one of my most basic sets of code doesn't want to work, but only on my machine at work. It works fine on my home computer and on other computers at work. It is the simplest of codes, run from frmNameA:
DoCmd.OpenForm "frmNameB", acNormal, , "[SequenceNumber] = " & Me![SequenceNumber], acFormEdit, acWindowNorm
The desired sequence of events is to open frmNameA, find the active clients and then click on the [SequenceNumber] to bring up the related record on frmNameB.
When I do this on my computer at work, it asks for the query criteria for the [SequenceNumber] and the criteria for another field. On the home computer and others at work, it works just fine.
In a related problem, I have the following code on the OnLoad event for frmNameB. It opens all the related records for active clients that are in frmNameB. But if there are no related records, it is supposed to cancel the event. Again, it works fine on my home computer and others at work, but not my work computer.
Private Sub Form_Open(Cancel As Integer)
'code when opened from frmNameA and no record exists in frmNameB
Dim MyReply
If ClientID = "" Or IsNull(ClientID) Then
MyReply = MsgBox("No record exits in frmNameB, Do You Want to Exit?", vbOKOnly)
If MyReply = vbOK Then
DoCmd.RunCommand acCmdUndo
DoCmd.Close acForm, "frmNameB", acSaveNo
End If
End If
End Sub
What I can't figure out is why this may be happening, where I might look for errors, and what I might do to correct this.
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Dec 19, 2006
hello everyone... with the help i have gotten from this site I embarked upon producing a online booking databse for my workplace ...
since the work enjoys having an intranet i simply placed the database in a shared folder and things have worked great for nearly a year ...
Ive tinkered and modified and everyone is happy till today ....
while an administrator was deleting a booking things went haywire ....
a message came up about couldnt delete because someone else was deleting ...things froze and a message about path problems came on the screen..
the only thing we could do was delete the database and replace it with the backup copy we have.... everything worked great for an hour or so and then things went wonky again with same error messages...
also I noticed that the database grew in size from 1.6md to 2.5 mb ....
again I replaced it with the backup copy and did a repair and compress ..and it seems to be ok ..
but im dreading tommorrw since i anticpate it happening again ..any suggestions appreciated... ps ..the databse is a booking form for booking ict suites in a school and I am the schools technician
cheers
harry
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Jul 17, 2007
Have created a database that will be placed on a shared drive, giving access to others to add, delete, modify records. That aspect of it is fine -- but how to I prevent someone from deleting a field?
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Apr 4, 2013
I am trying to create a navigation form on a split database with front end and back end.But Access is not letting me drag forms or reports into the navigation form. Why?
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Dec 27, 2007
I have a problem related to shared access to a MDB file:
- I designed an Acccess Database and need shared access to everybody for read forms , and also I need (just for me) to do some "real time" modifications in the tables. I work in a huge company and cannot make changes in the Access of each user, just can work on my laptop. The file is placed in a shared folder.
- I can assign policies to the folders (for example I made a read only folder, with admin rights for me, but when somebody opened the mdb, I got an 'open only advice, and couldn't update any table; It's curious because the users coudn't generate the LDB file but still the access denied me the chance to modify any table when the file is opened by anybody).
- I tried playing with tools-security, but I cannot change every user settings, it didn't helped me.
I've been looking for related links to this problem but still I couldn't solve it. And at this point I wonder if it's just possible to do that?
Thank you very much
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Oct 3, 2013
I need securing an Access database. I am about to put the database on a shared drive. I want myself to be able to do anything (of course), my co-worker Paul to be able to ONLY enter information (along with being able to view everything like forms and reports), and my boss to ONLY be able to view everything (form/report wise).
I found this post [URL] .... about how to secure a database. I spent all day doing it, but it didn't work at all! I just got a bunch of errors whenever I tried to do anything, so I deleted the database and re-used an earlier version.
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Jan 9, 2012
I am going to put my access database on a network drive so that four different computers can have access it. However will user-level security work if I implement it? For example, from one of the computers I implement 2 different usernames and passwords. If one of the other computers tries to access the database will they also be presented with the logon screen?
If not, how can I go about setting this up?
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Feb 6, 2007
Hi,
I have been reading throguh various articles and learning a lot from you guys, so thank you very much. This place is a fantastic source of information, by far the best of anything i have found online.
I have a question which i would be grateful if someone could advise upon.
Access 2003. I have 4 tables:
list_accommodation (holding host family address details who offer accommodation to students)
id (autonum)
name (text)
address (text)
etc.....
list_rooms (table of rooms offered by host families)
room_id (autonum)
host_id (number) - joined to list_accommodation.id
room_name (text)
capacity (number)
students (student contact details who want accommodation!)
id (autonumber)
name (text)
dateofbirth (date)
address (text_
etc.....
bookings_accommodation (to hold the accomm bookings)
booking_id (autonum)
room_id (num) - joined to list_rooms.room_id
student_id (num) - joined to students.id
start_date (date)
end_date (date)
This structure therefore enables me to query if rooms are booked between dates:
SELECT bookings_accommodation.room_id, bookings_accommodation.start_date, bookings_accommodation.end_date
FROM list_rooms INNER JOIN bookings_accommodation ON list_rooms.room_id = bookings_accommodation.room_id
WHERE (((bookings_accommodation.start_date) Between DateAdd("d",0,[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_start_date]) And DateAdd("d",-1,[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_end_date]))) OR ((([end_date]-1) Between DateAdd("d",0,[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_start_date]) And DateAdd("d","0",[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_end_date]))) OR (((bookings_accommodation.start_date)<DateAdd("d",0,[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_start_date])) AND (([end_date]-1)>DateAdd("d","-1",[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_end_date])));
and therefore, using the 'booked' query i can therefore find out rooms are available.
SELECT list_rooms.room_id, list_rooms.room_name, list_rooms.capacity, list_rooms.description, list_rooms.host_id
FROM list_rooms LEFT JOIN qry_rooms_reserved ON list_rooms.room_id = qry_rooms_reserved.room_id
WHERE (((qry_rooms_reserved.room_id) Is Null));
----
so, now i have found out that there is a necessity to enable students to share a room (the bookings for a room may not happen at the same time). This means that i have to determine the capacity of a room and therefore if
the capacity is not full, then show as available.
I was wondering what the best approach to this may be?
I have added 'capacity' to list_rooms, but i am unsure as to how to go from there....
Any thoughts and advice woudl be really appreciated.
Many thanks
Phil.
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Jul 15, 2012
We have a database on a PC located on our network. The database is located in this computer's shared folder. Another database grabs data from this database occasionally. We're running into a problem where we cannot open the DB located in the shared folder (permissions granted) without it being a read only instance even with no users accessing the DB.
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Sep 28, 2006
Before I go any further w/this current application, I want to make sure this will work.
I have an access database w/a few forms that will sit on a shared drive on a network. Each user will also have their own username and password because each user will have a certain level of access to what they are allowed to see. The problem I am facing is that if I put the users ID into the global variables module, and two users log on at the same time, then access seems to somehow use both of the IDs when running queries. This makes sense that all uses can see it, since it's Global... but I need a way for simultaneous users to have a persistant unique id so I can query data that's only meant for them. I found this example of code that might remedy the situation by passing variables between the forms.
Call the code below in frmOne to pass the variable.
DoCmd.OpenForm "frmTwo", acNormal, , , , acWindowNormal, "Count=2"
Call the code below in frmTwo to get the variable.
Dim i as Integer
i = CInt(GetTagFromArg(Me.OpenArgs, "Count" ))
Will I end up w/the same result? Will all users be able to see this variable as well?
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May 30, 2013
I have a subform that I use on two parent forms. The subform has a cascading combo box. The LocationID field gets filtered after CompanyID (named: cboCompanies) is updated. The problem is that I can only get the combo box to work on one form (Contacts_All). When I open the second form (Contacts_Clients), it asks for the Parameter Value.I am entering this into the criteria for the LocationID field:
[Forms]![Contacts_All]![SUBFRMContactsCompanies]![cboCompanies] Or [Forms]![Contacts_Clients]![SUBFRMContactsCompanies]![cboCompanies]
So, the "Or" is not working.Do I need to make a separate subform for each parent form or is there some way to get this working? I already feel as if I am managing way too many forms and need to simplify.
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Mar 28, 2015
There are 2 mainforms and both of them share a subform. This subform is an add subform and I want the mainform to be refreshed after the data entry.Prior to the sharing, I had it coded it the way below and it works fine
Code:
Forms!frmMainformnoproc!frmActiveTasks.Requery
How would I recode this requery when it shared between 2 forms. frmMainformnoproc is the name of one of the main forms.The code above was present after an update was completed in the subform. Maybe I should be doing it after I close the subform and refresh the mainform. Based on that line of thinking I tried to add the code in the Activate event / Got Focus event of the mainform but the form did not get refreshed.
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