Forms :: Using Same Lookup Table For Different Fields
May 27, 2013
I am developing a database for a school and I have a form for staff addresses where the city is a drop down box that auto fills the state and zip according to the data in the lkuptblCity. All is working fine EXCEPT we have an Address 1 and Address 2 field for the employees.
I have two separate fields in the Staff table to store the data, as needed for reports. I have two separate fields on the form but they will not work due to pulling from the same table.
I am working on a project that I know I am making more difficult then it need be...... Maybe because I started with a form and tried to build everything else around it. The database looked bad...... Now it looks good... normalized as I can see it... But trying to get the information in is being difficult. The DB has customers, thats no problem. These customers have inspections done to areas for cleaning. I have done the areas in a drop down, in one table, and the task to be rated as a dropdown in another table. Then finally a rating table....1 to 5. It is very easy to go in in datasheet view and input the info for each area, then pick a task from the next dropdown and then pick a rating from the final. Problem is this won't be as easy for someone else to input. So here is the form problem. Heres how I would like to lay it out. An over all inspection form. Areas inspected and rating (average) I will use a command button from the main form to open up say "area1" On the area one form is the first problem.... I want 6 different task to give a rating to...... But these task are on a dropdown....so I can not bring over the field more then once.... or I dont know how..It's getting confusing and I don't think it should be.... its a pretty simple one. So can anyone guild me to a databse similiar to this? I need to see how one like this is done.
I have a table "Product" and in this table I have two fields "StoragePlaceID1" and "StoragePlaceID2". Both these fields link to the look-up table "StoragePlace"
*Attached Image "Product_StoragePlace" from the Access Relationship Window"*
When I want to add a new Product from my inter face i get the error you can see in the Attached Image "Save_Error".I think the problem is that the Relationship is defined as One-to-Many,there a way to define the relationship as Zero-to-Many.
I know experienced DB developers say never to use a lookup in a table for a foreign key and instead to use it on the form level. For this reason, I am going through my tables and removing lookups from the table level now.
But how do y'all feel about lookup value lists? (so the list is typed-in instead of looking up a table value)
If you think they shouldn't be used then what should I do instead? Should I make a table for the handful of values and link with a FK field?
Or is there a better way? I would rather not have to make a million tables for these short, stable value lists.
I need to get x and y coordinates for each device, but the data has to get looked up from 2 other tables.
I have a table (called InstReclosers) that has device names. Each device is on a Section. I can go to another table (called InstSections) and look up what Node that particular section is tied to. Then I need to go to another table (called Nodes) to get the X and Y location for that particular node.
How I can go about getting this X and Y data into the InstReclosers table?
...in summary, InstReclosers has device name and section name. InstSections has section name and node name. Nodes has node name and XY coords. Need XY coords for each device in InstReclosers.
We have a form, which has a field linked to a "Recipients" table through a lookup. The field is bound to the recipient's name, but the lookup displays additional columns for user to identify the correct recipient in the case of duplicate names.
The "Payment" table's Recipient field only displays the recipient's name. So where duplicates occur, it's impossible to know which recipient is the correct one associated to a payment.
I would like to add an additional field to the "Payment" table called "RecipientIDNo". I need a way to auto-populate this field, based on the already existing Recipient field. Is this possible?
Why I just don't modify the recipient field on our payment form to be bound to the user ID number, there are two reasons.
(1) The field is linked to too many other reports and queries at this point. I believe it could cause an enormous amount of work to modify. (2) the form likes to display whatever it is bound to. There may be a workaround for this, but I'm not aware of it and don't want the form displaying a number instead of a recipient name.
I created a table in MS Access using a Lookup & Relationship data-type. This means that my record cells call upon a particular table for values. It creates a LIST of values for that cell.When I query a particular value in this table I get every possible combination of the value. My query and code are below:
OR,
SELECT MainT.Content.Value, MainT.Source, MainT.[Entities Impacted].Value, MainT.Update, MainT.[Divisions Impacted].Value, MainT.Announced, MainT.Effective, MainT.Stakeholders.Value, MainT.[Ref#ID], MainT.[Issuing Agencies].Value FROM MainT WHERE (((MainT.Content.Value) Like "*" & [Forms]![SearchF]![ContentCB] & "*" Or (MainT.Content.Value) Is Null)
[Code] .....
This means that if I query STATES: "California", I'll get back every possible combination that exists with the name California in that particular field.The issue with this is that I'll get MULTIPLE primary key values rather than just 1. So, if one record, under STATES has California in it, but the other fields in that record have the Lookup & Relationship data-type, then every possible combination of that record will query instead of the multiple field-values form that you'll see in the table I am querying.
notice that my primary key (REF#ID) is repeated numerous times! This obviously causes problems with generating records and forms concerning information for 1 particular primary key. Is there a way around this problem other than specifying search criteria down as much as possible?! Perhaps there is some SQL code.
My colleague has a multiple table database and uses lookups for some fields. The simple query was to extract 3 fields and display all records from those fields. The result of the query was that the selected fields were listed first followed by all other fields which are usually not displayed.
on a subform i want to lookup a value in another table (which I do using a combo box) then i want it to auto fill in the description in a txt box, and save that information in another table.
I have form with student details on it and I want to add some additional information against that student (stored in a seperate table). I've created a form to input the data and a button on the main form to open the new form.
On loading the form I've brought with it the name of the student but I also want the UPN. I've done all the above fine.
What I need to do is then store the UPN in a field in the new table which is where I'm stuck.
What do I put in the Control source to make it store it. Currently I just have
I'm using a lookup table to populated a combo box on my form. I use a provided list of input strings (hundreds) in my combo box and the list is provided in all caps. How can I convert these provided words (strings) to first cap from either the quarry level or form level.
Have been searching for a way to allow an address to be looked up from a predefined table.
What I am looking for is that the user can type just part of the address into say, a text box, and are presented with all options which match so that they can chose the correct one. Once chosen I want the form to be populated with one or more fields from the selected record in the address table.
I have several lookup tables in an Access database. These tables are used to populate fields in the main table and act as filters for viewing record subsets.I want to create a form that does the following:
1.) List the lookup table via a combobox.I was able to accomplish this with the following code:
Code: SELECT MSysObjects.Name AS [Table Name] FROM MSysObjects WHERE (((MSysObjects.Name) Like "tblJob*") AND ((MSysObjects.Type)=1) AND ((MSysObjects.Flags)=0)) ORDER BY MSysObjects.Name;
2.) When a table is selected from the combobox, display the table in a subform for updating.
I am trying to create a lookup wizard to record the number of people who attend a regular event. I have a table recording the names, surnames and DOB of registered members and a number of other tables for regular events we hold. Previously people have been manually adding the names of attendees and of course there have been inconsistencies in the data. I want them to look up the names from the table of registered members. I have been using the lookup wizard, but it is only displaying the first name in a string. I need it to display id, first name, surname and DOB in a table. I also want to be able to type in the first letter and then pick from the list.
I have a totalquery that runs fine and give me the sum for both fields I'm looking for but I can't get the outputs to fill the fields on the form. I have tried the Dcount query in the control source but that just returns an error and locks up access.
Code: SELECT [Tble-wcDelays].Causedby, Sum([Tble-wcDelays].HoursDelay) AS SumOfHoursDelay FROM [Tble-wcDelays] GROUP BY [Tble-wcDelays].Causedby, [Tble-wcDelays].LinkingID HAVING ((([Tble-wcDelays].LinkingID)=[Forms]![Frm-ePlusCent]![cleanID]));
I have two tables(tblInvoiceItem and tblItems). On both of these tables there is; ItemNo and ItemCost. tblItems already has various records about items. I want to be able to have a lookup field for ItemNo on tblInvoiceItems which will populate the ItemCost from tblItems.
Basically when I pick an item number(lookup field on tblInoviceItem, looking up from tblItems), I want the price which corrisponds with it to appear in the correct field(ItemCost on tblInoviceItems).
I've lately come across some posts that condemn using lookup fields in tables. But how bad is this really? I mean it's quite a nifty feature, and it'd be really too bad if it hogs up resources, thus forcing us to leave it alone for performance considerations.
I'd appreciate if any of you guys/gals with more experience on the topic would like to share some, so I can take a better stance for future developement.
I have been working with a simple Dlookup to return a value based on the data held in a specific field. I am now trying to develop this further and need some help.
I have a query "QryMainForm" that brings together fields from 2 tables "TblFS" (fields: Ref, score 1, score 2) and "TblFamily" (fields: Familyname). the query adds the values in Score 1 and Score 2 and saves the value as "points".
Seperatly from this i have a table "Tbllevels" which contains the fields Score, Operational, Admin, Technical. with the points scored relating to a value within each field. What i need to do is run the lookup based on the both "points" and Familyname fields contained in the query.
So someone who scores 300 points could be assigned to the technical or operational group (this is done manually). What i need the lookup to do is to return the level based on the points and Familyname fields located on "qrymainform"
Issue, Review, and Information. These 3 fields get their data from the same lookup table that holds some code values.
So I'm trying to create a query to export to excel that shows the data for this table, but for the lookup fields, I just get the ID's from the lookup table.
The lookup has a two column dropdown: FirstName and LastName. This is for the field, Sponsor, however I want to concatenate the First and Last name and have those stored in Sponsor. How do I do that?
Note: I just did it in the Lookup query.
Now a related problem is when I make a change to the table (e.g. Lookup), the change does not show in the form. Is there a way to "refresh" the form? My work around was to delete and re-add the field...I'm sure that is not the correct way to do it.
And when I added the field, the caption comes along with it bound to the field. Is there some magic keystroke to break the bond?
I have a database that keeps track of inspection records. What I want to be able to do is open the form Inspection, and select a part # in a dropdown. When I do that I want it to fill in all of the critical item/dimension boxes on that same form for that part number that I selected above. I tried to figure it out from the sample database example on here, but I just cannot figure it out. Any help is greatly appreciated. A copie of my database is attached.
Hi, all! I'm once again needing your sage, wise advice.
I was reading on MVPS.org, and found a page that denounces the use of lookup fields in tables, because of the way it skews relationships, weighing down the database.
When I set up lookup fields that point to a table do I save those tables in the back end with the main tables or is it okay to have in in the front end and not the back end? Users will need to make udpates to the tables for instance an employee table they would need to add employee names.
